Chirk Town Council

If you would like to join in please contact the Clerk prior to the meeting with

AGENDA

4. To confirm and sign the minutes as a true record of the Annual General meeting held

6. To consider any matters arising from the Minutes received above not reported elsewhere.

7. To confirm and sign the minutes as a true record of the Planning Committee held on 7^th June 2021.

8. To receive the report and recommendations from the Finance Committee held on 23^rd June 2021 – including the 2020/21 internal audit report.

14. To receive an update on the Bike Track project and to seek agreement to submit a Youth Support Scheme Grant for the Council.

15. To receive the report of the Clerk – includes updates, correspondence & speed sign data.

Agreed dates for Ordinary Meetings 2021/22

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do Chirk town council is part of Wrexham County Borough and has two electoral wards Chirk North and Chirk South. The Council’s website is http://www.chirk.info/	(hard copy and/or website)
Who’s who on the Council and its Committees	See website Contact Clerk	Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	See website Contact Clerk	Free
Location of main Council office and accessibility details	See website Contact Clerk	Free
Staffing structure	Contact Clerk

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by auditor for 2018/19 click here Annual return form and report by auditor for 2019/20 click here Signed annual return and report by auditor for 2019/20 click here Audit Certificate and Report 2019/20 click here	Hard copy – contact Clerk	10p per page
Finalised budget	Hard copy – contact Clerk	10p per page
Precept	Hard copy – contact Clerk	10p per page
Borrowing Approval letter	Hard copy – contact Clerk	10p per page
Financial Standing Orders and Regulations	Hard copy – contact Clerk	10p per page
Grants given and received	Website/Council minutes Hard copy – contact Clerk	Free
List of current contracts awarded and value of contract	Hard copy – contact Clerk
Members’ allowances and expenses	Hard copy – contact Clerk

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Parish Plan (current and previous year as a minimum)	n/a
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	n/a
Quality status	n/a
Local charters drawn up in accordance with DCLG guidelines	n/a

Class 4 – How we make decisions At monthly Council meetings and sub-committee meetings as required.	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	See website Hard copy – contact Clerk	Free
Agendas of meetings (as above)	Hard copy – contact Clerk
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	See website Hard copy – contact Clerk	Free
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hard copy – contact Clerk
Responses to consultation papers	Hard copy – contact Clerk
Responses to planning applications	Website/Council minutes Hard copy – contact Clerk	Free
Bye-laws	n/a

Class 5 – Our policies and procedures Current information only
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements - Concerns and Complaints Policy click here	Hard copy – contact Clerk	10p p/sheet
Policies and procedures for the provision of services and about the employment of staff:	Hard copy – contact Clerk
Information security policy	In preparation
Records management policies (records retention, destruction and archive)	Hard copy – contact Clerk
Data protection policies Chirk Town Council – Data Protection Policy (Incorporates General Data Protection Regulations 2018) General Privacy Notice [adopted 27th March 2019].	Hard copy - contact Clerk
Schedule of charges )for the publication of information)	Contact Clerk

Class 6 – Lists and Registers Currently maintained lists and registers only	Information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Contact Clerk
Assets Register	Contact Clerk
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Contact Clerk
Register of members’ interests	Contact Clerk
Register of gifts and hospitality	Contact Clerk

Class 7 – The services we offer Current information only
Allotments	n/a
Burial grounds and closed churchyards	Hard copy – contact Clerk
Community centres and village halls	Hard copy – contact Clerk
Parks, playing fields and recreational facilities	Hard copy – contact Clerk
Seating, litter bins, clocks, memorials and lighting	Hard copy – contact Clerk
Bus shelters	n/a
Markets	n/a
Public conveniences	n/a
Agency agreements	n/a
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Hard copy – contact Clerk

Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Applications for financial assistance	Website/Council minutes	Free
Notice Boards	Contact Clerk

NOTICE OF MEETING

Ordinary Meeting of Chirk Town Council

on Wednesday 30^th June 2021 at 7:00pm

AGENDA

Agreed dates for Ordinary Meetings 2021/22

NOTICE OF MEETING

Ordinary Meeting of Chirk Town Council

on Wednesday 30th June 2021 at 7:00pm

AGENDA

Agreed dates for Ordinary Meetings 2021/22

on Wednesday 30^th June 2021 at 7:00pm