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Home Page

Councillors

Dates of Meetings / Information Available

Minutes of Meetings

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Clerk Karen Brown Clerc

Telephone: 01691772596 Email: info@chirktowncouncil.org.uk

Parish Hall Holyhead Road Chirk Wrexham, LL14 5NA

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Notice of Meeting as a pdf file

21^st September 2022

Notice of Meeting

Ordinary Meeting of Chirk Town Council

on Wednesday 28^th September 2022 at 7:00pm

held at Chirk Parish Hall or remotely via Zoom – joining details:

https://us02web.zoom.us/j/89931974618

Meeting ID: 899 3197 4618   Passcode: 067607

Dial in: 0203 901 7895 / 0208 080 6591

The Public & Press Are Cordially Invited To Attend

AGENDA

1. To accept apologies for absence through the Clerk.

2. To make Declarations of Interest.

3. To confirm and sign the minutes as a true record of the Ordinary Council Meeting held on 13^th July 2022.

4. To confirm and sign the minutes as a true record of the Finance Committee Meeting held on 13th July 2022.

5. To confirm and sign the minutes as a true record of the Planning Committee Meeting held on 25th July 2022.

6. To confirm and sign the minutes as a true record of the Staffing & Policies Meeting held on 10^th August 2022.

7. To confirm and sign the minutes as a true record of the Extraordinary Council Meeting held on 14th September 2022.

8. To receive verbal feedback from the Festive Lights & Events Committee held on 26^th September 2022.

9. To consider any matters arising from the minutes received above not reported elsewhere.

10. To review the quotes and agree the adult Gym Equipment to be purchased.

11. To note planning applications dealt through the Planning Committee.

12. To discuss the Community Warm Hub initiative.

13. To discuss the installation of goalposts at Lodgevale Park (Offa Recreational Ground).

14. To discuss storage in the Parish Hall for the Rainbow Foundation - Day Opportunities

15. To agree the Community Agent 2022 Christmas Hampers Scheme.

16. To receive oral reports from Council Representatives.

17. To receive oral reports from Local Members – Wrexham CBC.

18. To receive the report of the Clerk – includes updates, correspondence & speed sign data.

19. To decide upon appeals for financial assistance received.

20. To seek approval of payments made between 11.04.2022 to 30.06.2022

21. To decide items for inclusion on next agenda and confirm next meeting date.

Part 2 Confidential – Press and Public Excluded

22. To consider and agree a monumental permit in Chirk Cemetery.

23. To acknowledge the retirement of the Caretaker and agree next steps.

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Agreed dates for Ordinary Meetings 2022/23

MEETINGS WILL BE HELD AT

THE PARISH HALL, HOLYHEAD ROAD, CHIRK

STARTING AT 7 pm.

(UNLESS OTHERWISE NOTIFIED)

The Public and Press are cordially invited to attend

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FREEDOM OF INFORMATION ACT 2000

Information available from CHIRK TOWN COUNCIL

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do Chirk town council is part of Wrexham County Borough and has two electoral wards Chirk North and Chirk South. The Council’s website is http://www.chirk.info/	(hard copy and/or website)
Who’s who on the Council and its Committees	See website Contact Clerk	Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	See website Contact Clerk	Free
Location of main Council office and accessibility details	See website Contact Clerk	Free
Staffing structure	Contact Clerk
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by auditor for 2018/19 click here Annual return form and report by auditor for 2019/20 click here Signed annual return and report by auditor for 2019/20 click here Audit Certificate and Report 2019/20 click here Annual return and Report by auditor for 2020/21 click here	Hard copy – contact Clerk	10p per page
Finalised budget	Hard copy – contact Clerk	10p per page
Precept	Hard copy – contact Clerk	10p per page
Borrowing Approval letter	Hard copy – contact Clerk	10p per page
Financial Standing Orders and Regulations	Hard copy – contact Clerk	10p per page
Grants given and received	Website/Council minutes Hard copy – contact Clerk	Free
List of current contracts awarded and value of contract	Hard copy – contact Clerk
Members’ allowances and expenses	Hard copy – contact Clerk
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Parish Plan (current and previous year as a minimum)	n/a
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	n/a
Quality status	n/a
Local charters drawn up in accordance with DCLG guidelines	n/a
Class 4 – How we make decisions At monthly Council meetings and sub-committee meetings as required.	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	See website Hard copy – contact Clerk	Free
Agendas of meetings (as above)	Hard copy – contact Clerk
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	See website Hard copy – contact Clerk	Free
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hard copy – contact Clerk
Responses to consultation papers	Hard copy – contact Clerk
Responses to planning applications	Website/Council minutes Hard copy – contact Clerk	Free
Bye-laws	n/a
Class 5 – Our policies and procedures Current information only
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements - Concerns and Complaints Policy click here	Hard copy – contact Clerk	10p p/sheet
Policies and procedures for the provision of services and about the employment of staff:	Hard copy – contact Clerk
Information security policy	In preparation
Records management policies (records retention, destruction and archive)	Hard copy – contact Clerk
Data protection policies Chirk Town Council – Data Protection Policy (Incorporates General Data Protection Regulations 2018) General Privacy Notice [adopted 27th March 2019].	Hard copy - contact Clerk
Schedule of charges )for the publication of information)	Contact Clerk
Class 6 – Lists and Registers Currently maintained lists and registers only	Information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Contact Clerk
Assets Register	Contact Clerk
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Contact Clerk
Register of members’ interests	Contact Clerk
Register of gifts and hospitality	Contact Clerk
Class 7 – The services we offer Current information only
Allotments	n/a
Burial grounds and closed churchyards	Hard copy – contact Clerk
Community centres and village halls	Hard copy – contact Clerk
Parks, playing fields and recreational facilities	Hard copy – contact Clerk
Seating, litter bins, clocks, memorials and lighting	Hard copy – contact Clerk
Bus shelters	n/a
Markets	n/a
Public conveniences	n/a
Agency agreements	n/a
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Hard copy – contact Clerk
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Applications for financial assistance	Website/Council minutes	Free
Notice Boards	Contact Clerk

under the model publication scheme

CONTACT DETAILS

Karen Brown, Clerk to the Council, Parish Hall, Holyhead Road, Chirk, Wrexham, LL14 5NA.

Telephone : 01691 772596

Email: chirk.towncouncil@btinternet.com

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

* the actual cost incurred by the public authority

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet - black & white	Actual cost *
	Postage	Actual cost of Royal Mail standard 1^st& 2^nd class
Statutory Fee		In accordance with the relevant legislation
Other	Burial & Memorial Fees – Chirk Cemetery	Contact Clerk