| Home Page | Councillors | Dates of Meetings / Information Available | Minutes of Meetings |
| Clerk Karen Brown Clerc |
Telephone: 01691772596 |
Parish Hall |
Notice of Meeting as a pdf file
19th November 2020
NOTICE OF MEETING
An Ordinary Meeting of Chirk Town Council
on Wednesday 25th November 2020 at 7:00pm
will be held remotely via Zoom – joining details:
https://us02web.zoom.us/j/81933882466
Meeting ID: 819 3388 2466 Passcode: 933546
Dial in: 0131 460 1196 / 0203 051 2874
If you want to join in please contact the Clerk prior to the meeting with your name,
email address, or name and phone number
AGENDA
1. To accept apologies for absence through the clerk.
2. To make Declarations of Interest on items on the agenda.
3. To confirm and sign the minutes as a true record of the ordinary meeting held on 28th October 2020.
4. To consider any matters arising from the minutes received above not reported elsewhere.
5. To receive the report from the Emergency Planning Sub-Committee held on 4th November 2020.
6. To receive the report from the Finance Committee held on 11th November 2020 and present recommendations for approval.
7. To receive the report from the General Purposes Committee held on 18th November 2020.
8. To receive a verbal update from the Community Agent – Yvie Bernett.
9. To receive oral reports from Council Representatives.
10. To receive oral reports from Local Members – Wrexham CBC.
11. To receive Your Community Your Choice – Chirk Forum application proposal.
12. To receive the report of the Clerk – includes updates, correspondence, speed sign data.
13. To decide upon appeals for financial assistance received.
14. To note planning applications dealt through the Planning Committee.
15. To seek retrospective approval of payments made between 01.04.2020 to 30.09.2020.
16. To present items for inclusion on the next agenda.
THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO ATTEND
Dates for Ordinary Meetings 2020/21.
Council meetings are held on the last Wednesday of every month
(except August and December)
MEETINGS WILL BE HELD AT
THE PARISH HALL, HOLYHEAD ROAD, CHIRK
STARTING AT 7 pm.
(UNLESS OTHERWISE NOTIFIED)
The Public and Press are cordially invited to attend
FREEDOM OF INFORMATION ACT 2000
Information available from CHIRK TOWN COUNCIL
| Information to be published | How the information can be obtained | Cost |
|
Class1 - Who we are and what we do Chirk town council is part of Wrexham County Borough and has two electoral wards Chirk North and Chirk South. The Council’s website is http://www.chirk.info/ |
(hard copy and/or website) | |
| Who’s who on the Council and its Committees | See website Contact Clerk |
Free |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | See website Contact Clerk |
Free |
| Location of main Council office and accessibility details | See website Contact Clerk |
Free |
| Staffing structure | Contact Clerk | |
|
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
(hard copy and/or website) | |
|
Annual return form and report by auditor for 2018/19 click here Annual return form and report by auditor for 2019/20 click here |
Hard copy – contact Clerk | 10p per page |
| Finalised budget | Hard copy – contact Clerk | 10p per page |
| Precept | Hard copy – contact Clerk | 10p per page |
| Borrowing Approval letter | Hard copy – contact Clerk | 10p per page |
| Financial Standing Orders and Regulations | Hard copy – contact Clerk | 10p per page |
| Grants given and received |
Website/Council minutes Hard copy – contact Clerk |
Free |
| List of current contracts awarded and value of contract | Hard copy – contact Clerk | |
| Members’ allowances and expenses | Hard copy – contact Clerk | |
|
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) | |
| Parish Plan (current and previous year as a minimum) | n/a | |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | n/a | |
| Quality status | n/a | |
| Local charters drawn up in accordance with DCLG guidelines | n/a | |
|
Class 4 – How we make decisions At monthly Council meetings and sub-committee meetings as required. |
(hard copy or website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
See website Hard copy – contact Clerk |
Free |
| Agendas of meetings (as above) | Hard copy – contact Clerk | |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
See website Hard copy – contact Clerk |
Free |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. | Hard copy – contact Clerk | |
| Responses to consultation papers | Hard copy – contact Clerk | |
| Responses to planning applications |
Website/Council minutes Hard copy – contact Clerk |
Free |
| Bye-laws | n/a | |
|
Class 5 – Our policies and procedures Current information only |
||
|
Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements - Concerns and Complaints Policy click here |
Hard copy – contact Clerk | 10p p/sheet |
| Policies and procedures for the provision of services and about the employment of staff: | Hard copy – contact Clerk | |
| Information security policy | In preparation | |
| Records management policies (records retention, destruction and archive) | Hard copy – contact Clerk | |
|
Data protection policies
Chirk Town Council – Data Protection Policy (Incorporates General Data Protection Regulations 2018) |
Hard copy - contact Clerk | |
| Schedule of charges )for the publication of information) | Contact Clerk | |
|
Class 6 – Lists and Registers Currently maintained lists and registers only |
Information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | Contact Clerk | |
| Assets Register | Contact Clerk | |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | Contact Clerk | |
| Register of members’ interests | Contact Clerk | |
| Register of gifts and hospitality | Contact Clerk | |
|
Class 7 – The services we offer Current information only |
||
| Allotments | n/a | |
| Burial grounds and closed churchyards | Hard copy – contact Clerk | |
| Community centres and village halls | Hard copy – contact Clerk | |
| Parks, playing fields and recreational facilities | Hard copy – contact Clerk | |
| Seating, litter bins, clocks, memorials and lighting | Hard copy – contact Clerk | |
| Bus shelters | n/a | |
| Markets | n/a | |
| Public conveniences | n/a | |
| Agency agreements | n/a | |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Hard copy – contact Clerk | |
|
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
||
| Applications for financial assistance | Website/Council minutes | Free |
| Notice Boards | Contact Clerk | |
|
under the model publication scheme CONTACT DETAILS Karen Brown, Clerk to the Council, Parish Hall, Holyhead Road, Chirk,
Wrexham, LL14 5NA. SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide. * the actual cost incurred by the public authority |
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10p per sheet - black & white | Actual cost * |
| Postage | Actual cost of Royal Mail standard 1st & 2nd class | |
| Statutory Fee | In accordance with the relevant legislation | |
| Other |
Burial & Memorial Fees – Chirk Cemetery |
Contact Clerk |