Home Page Councillors Dates of Meetings / Information Available Minutes of Meetings

Karen Brown

Telephone: 01691772596
Email: chirk.towncouncil@btinternet.com

Parish Hall
Holyhead Road

Wrexham, LL14 5NA

  Notice of Meeting as a pdf file

17th February 2021


An Ordinary Meeting of Chirk Town Council

on Wednesday 24th February 2021 at 7:00pm

held remotely via Zoom – joining details:


Meeting ID: 847 8507 4305     Passcode:  009477

Dial in: 01314601196 / 02030512874

If you want to join in please contact the Clerk prior to the meeting with your name,

 email address, or name and phone number


1.        To accept apologies for absence through the Clerk.

2.        To make Declarations of Interest.

3.        To confirm and sign the minutes as a true record of the Ordinary Council meeting held on 27th January 2021.

4.        To consider any matters arising from the Minutes received above not reported elsewhere.

5.        To confirm and sign the minutes as a true record of the General Purposes Committee held on 10th February 2021.

6.        To receive the report and recommendations from the Finance Committee held on 22nd February 2021 – including the interim 2020/21 internal audit report.

7.        To note planning applications dealt through the Planning Committee.

8.        To receive oral reports from Council Representatives.

9.        To receive oral reports from Local Members – Wrexham CBC.

10.    To consider ways to improve Chapel Lane Pitch.

11.    To receive an update on the Bike Track youth project.

12.    To appoint five Councillors as Members of the new Kronospan Liaison group.

13.    To receive the report of the Clerk – includes updates, correspondence & speed sign data.

14.    To decide upon appeals for financial assistance received.

15.    To seek approval of payments made between 01.01.2021 to 31.01.2021

16.    To present items for inclusion on the next agenda.



Dates for Ordinary Meetings 2020/21.

  Council meetings are held on the last Wednesday of every month

 (except August and December)






The Public and Press are cordially invited to attend



Information available from CHIRK TOWN COUNCIL


Information to be published How the information can be obtained Cost
Class1 - Who we are and what we do

Chirk town council is part of Wrexham County Borough and has two electoral wards Chirk North and Chirk South.

The Council’s website is http://www.chirk.info/

(hard copy and/or website)  
Who’s who on the Council and its Committees See website

Contact Clerk

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) See website

Contact Clerk

Location of main Council office and accessibility details See website

Contact Clerk

Staffing structure Contact Clerk  
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)  

Annual return form and report by auditor for 2018/19 click here

Annual return form and report by auditor for 2019/20 click here

Hard copy – contact Clerk 10p per page
Finalised budget Hard copy – contact Clerk 10p per page
Precept Hard copy – contact Clerk 10p per page
Borrowing Approval letter Hard copy – contact Clerk 10p per page
Financial Standing Orders and Regulations Hard copy – contact Clerk 10p per page
Grants given and received Website/Council minutes

Hard copy – contact Clerk

List of current contracts awarded and value of contract Hard copy – contact Clerk  
Members’ allowances and expenses Hard copy – contact Clerk  
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)  
Parish Plan (current and previous year as a minimum) n/a  
Annual Report to Parish or Community Meeting (current and previous year as a minimum) n/a  
Quality status n/a  
Local charters drawn up in accordance with DCLG guidelines n/a  
Class 4 – How we make decisions

At monthly Council meetings and sub-committee meetings as required.

(hard copy or website)  
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) See website

Hard copy – contact Clerk

Agendas of meetings (as above) Hard copy – contact Clerk  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. See website

Hard copy – contact Clerk

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Hard copy – contact Clerk  
Responses to consultation papers Hard copy – contact Clerk  
Responses to planning applications Website/Council minutes

Hard copy – contact Clerk

Bye-laws n/a  
Class 5 – Our policies and procedures

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements - Concerns and Complaints Policy click here

Hard copy – contact Clerk 10p p/sheet
Policies and procedures for the provision of services and about the employment of staff: Hard copy – contact Clerk  
Information security policy In preparation  
Records management policies (records retention, destruction and archive) Hard copy – contact Clerk  
Data protection policies

Chirk Town Council – Data Protection Policy (Incorporates General Data Protection Regulations 2018)

General Privacy Notice [adopted 27th March 2019].

Hard copy - contact Clerk  
Schedule of charges )for the publication of information) Contact Clerk  
Class 6 – Lists and Registers

Currently maintained lists and registers only

Information may only be available by inspection)  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Contact Clerk  
Assets Register Contact Clerk  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Contact Clerk  
Register of members’ interests Contact Clerk  
Register of gifts and hospitality Contact Clerk  
Class 7 – The services we offer

Current information only

Allotments n/a  
Burial grounds and closed churchyards Hard copy – contact Clerk  
Community centres and village halls Hard copy – contact Clerk  
Parks, playing fields and recreational facilities Hard copy – contact Clerk  
Seating, litter bins, clocks, memorials and lighting Hard copy – contact Clerk  
Bus shelters n/a  
Markets n/a  
Public conveniences n/a  
Agency agreements n/a  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Hard copy – contact Clerk  
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Applications for financial assistance Website/Council minutes Free
Notice Boards Contact Clerk  

under the model publication scheme


Karen Brown, Clerk to the Council, Parish Hall, Holyhead Road, Chirk, Wrexham, LL14 5NA.

Telephone : 01691 772596

Email: chirk.towncouncil@btinternet.com 


This describes how the charges have been arrived at and should be published as part of the guide.

* the actual cost incurred by the public authority

Disbursement cost Photocopying @ 10p per sheet - black & white Actual cost *
  Postage Actual cost of Royal Mail standard 1st & 2nd class
Statutory Fee   In accordance with the relevant legislation
Other Burial & Memorial Fees –

Chirk Cemetery

Contact Clerk