MINUTES OF THE ANNUAL GENERAL MEETING HELD 29th June 2022
held in person at the Parish Hall and virtually on-line over video
Cllrs. Mr Brian Colley
(BC), Mrs Jackie Allen (JA),
Mrs Barbara Humphreys (BH),
Mrs Sarah Williams
(SW), Mrs Dot Griffiths (DG),
Mr Frank Hemmings (FH),
Mark Roberts (MR), Mrs Deborah Cooke
(DC), Mrs Sarah Appleton (SA), Mr Lee Bunn (LB),
Mrs Linda Oliver (LO). Mr Mark
Holmes (MH), Mr Terry Evans (TE)
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Deputy Town Clerk
To accept apologies for absence through the Clerk
Cllr. Newman James gave his apologies.
To make declarations of interest
To confirm and sign the minutes as a true record of the AGM
16th May 2022.
Item - 8G & 8I – it was noted that the membership of
committee’s still had previous Councillors listed.
JA proposed the minutes were a true and accurate
representation with the amendment noted. FH seconded, all
RAG to make amendments.
FH asked that an up to date list of Councillors is added to
RAG to get relevant information and update website.
To confirm and sign the minutes from the Planning Committee
held on 15th June 2022
FH proposed the minutes were a true and accurate
representation. SA seconded, all agreed.
The Clerk advised Council that the Kronospan planning
response (P/2022/0336) had been received by Wrexham Council
Planning Department. FH advised that the Planning Committee
was due to be held on Monday 4th July 2022.
To confirm and sign the minutes from the Extraordinary
Meeting held on 22nd June 2022
JA proposed the minutes were a true and accurate
representation. FH seconded, all agreed.
To consider any matters arising from the Minutes received
above not reported elsewhere
Item 18 - DC asked for an update regarding the dropped curb
outside church. TE explained it had been looked at
previously and due to the narrow width of the curb it was
unable to be dropped.
Item 16 - FH advised that he had spoken to Wrexham County
Borough Council and Chirk Hospital Drive does not belong to
the Council, it is an unadopted road. JA said the Estates
Department at Chirk Hospital confirmed this but had fixed
BC asked TE to look into what roads are unadopted around
Chirk and why. TE to action
BC gave the Council an update on the Natural Recourses Wales
consultation. He thought it was excellent. JA said she had
received some complaints from residents that the process was
appointment only. BC explained that they were allowing
people to turn up, but JA wanted it noted that this had not
To note planning applications dealt through the Planning
–Demolition of Reception Building and Erection of Covered
Loading Yard, Reception building and associated fencing and
ancillary works – Kronospan Ltd – Chirk. Item covered – see
To receive oral reports from Council Representatives.
that residents had complained about parking on Lodgevale,
there were concerns that people were having to walk in the
road. FH advised he would raise it with WCBC. SW asked
that Rhos Y Waun be looked at for the same issue. FH to
To receive oral reports from Local Members – Wrexham CBC.
It was a hectic couple of weeks with lots of meetings
at Wrexham Council.
Organised Streetscene to look at Lodgevale.
Looking at getting Crogen resurfaced.
The bus shelter opposite Lodgevale had been cleaned
and the hedges cut back.
The road sweeper had been around Chirk.
Met with Ken Skates and Ysgol y Waun School Council
where children raised concerns about fuel costs, food costs
and global warming.
The Christmas lights had been taken down with MH.
Wrexham Council had resurfaced Highfields.
Highlighted a call from a resident who had been
offered roofing work by people in an unmarked white van.
Despite not asking for work to be done, the worker was on
the roof when police arrived to stop it. JA asked if a
warning could be put up on Council website.
There was a brief discussion amongst Councillors of other
scams/rouge traders in the area regarding Council properties
DG spoke about the public toilets having obscene graffiti.
DC asked if there was CCTV in the area the Clerk advised
that there is a rotating camera that covers the entire car
BC advised he would speak to local PCSO, TE advised writing
a letter to the Environment department at Wrexham Council.
Clerk to organise.
To discuss and agree final plans for School leavers gifts.
FH reported that following discussions with the School
regarding the leavers gift, asked if the Council could give
a monetary contribution to the School towards the cost of
BH requested that Pentre children have Bibles.
JA proposed £10 per head for Ysgol y Waun and Bibles for
Pentre School. BH seconded, all agreed.
Clerk to purchase Bibles and arrange contribution to Ysgol Y
Receive a report on Chirk Carnival
FH gave a verbal report along with the Clerk.
Over 4,000 people in attendance – double what was expected.
Next year the Carnival requires more volunteers, more
toilets, different exits and entrance systems and more
£4,000 surplus funds now sat in an account and Council can
decide to either use that money to purchase something for
the community or keep it in the pot for the next Carnival.
The Council unanimously agreed to keep the money for next
years Carnival at this time. JA asked that this be
ringfenced, FH & BC advised it was.
Over 120 children attended the school disco on the Friday
evening. The Community Cupboard provided refreshments, and
Clerk already has list of business’ ready for the next year.
One incident with man and two dogs – Police involved. One
BC felt that it was important that this event was a family
SW wished it to be minuted that the Taverns music was far
too loud and interfered with the opening of the Carnival.
As a new business, she felt this was disrespectful.
FH wished to thank all of the volunteers who helped on the
day and in the run up and clear up, and wanted it noted that
Joss and Sam of Fair Event Management had done an
To discuss issues relating to fencing in Chapel Lane and
There have been 3 complaints:
In Black Park one resident is constantly getting footballs
over his fence and another resident has complained about the
constant noise of the footballs on the fence.
A similar problem with footballs going over a resident’s
fence in Pentre and Chapel Lane.
FH asked that himself, BC and KB go to look at the three
sites and review. JA asked that it be brought back to
BH wanted it noted that residents of Pentre do not want any
fences put on the hill.
JA requested that residents be informed of any changes
before so that they may have a say.
To discuss CCTV for Lodgevale and Offa.
Councillors discussed adding to the CCTV in Lodgevale. The
Clerk advised Council that there is no budget this year for
additional CCTV but could look into it with a view of
including it in April 2023’s budget.
There was a discussion amongst Councillors about the
benefits of having/not having more CCTV. The majority of
Councillors expressed an interest in getting more CCTV as
soon as budget allows.
JA asked about the possibility of the CCTV being moved out
of Clerk office and police trained to view it.
Actions: - Clerk
to contact MFS systems for a quote in first instance.
Chase the CCTV online access.
Send letter to the Police Inspector asking PCSO’s to
come in for training.
To receive the report of the Clerk – includes updates,
correspondence & speed sign data
The Clerk gave a verbal report to Council.
Main points covered:
Two Police incidents logged – 1) Dangerous dog and 2) Fire
of bench at Longfield.
An Insurance claim relating to an incident in Chapel Lane
playground had been received. Play inspection report
documentation was sent to insurance company, which
documented low risk, however, the insurance company admitted
liability and paid out compensation. TE ask that we put a
disclaimer on all parks.
Clerk to look into signage and if a disclaimer would help.
There had been six code of conduct complaints made to the
Ombudsman. Four are not being investigated and two are being
taken to full investigation.
Year-end accounts complete, but Internal Audit was not
completed in time to meet the 30th June deadline
for approval, due to the Clerk’s recent absence. 82 audit
items were uploaded to the Auditors on Monday. The Clerk had
contacted Audit Wales regarding amending the dates for the
audit notice and public inspection which was agreed due to
some degree in flexibility in dates.
The Clerk thanked the Council for support.
Correspondence from Kronospan regarding Annual emergency
alarm test. A Facebook post has been created by the Council
to inform residents.
Letter received from pupils at Pentre school sending thanks
to the Council for jubilee pins.
The Adult well-being team at Wrexham Council want to set up
a mental health hub in Chirk. They would like to work in
conjunction with the Community Cupboard and Coffee Morning.
It will be run by a Social Worker, but have requested free
room hire. FH stated as a Community we should support this
service. JA is concerned that a Social Worker is not
qualified enough and the building is not private enough.
JA proposed that the Clerk speaks to the Well-Being team and
offers a site visit of the Parish Hall or Glyn Wylfa which
has a separate entrance. All agreed.
Clerk to speak to the Adult wellbeing team.
DC asked if we could put the Pentre school letter thanking
the Council for the jubilee pins on Facebook. All agreed.
RAG to upload post to Facebook.
To decide upon appeals for financial assistance received.
Two requests for financial support received:
AAA’s Football Club - request a general donation. MH
declared an interest.
The Clerk advised that they last received a
donation in 2018.
TE proposed £500, FH seconded. All agreed.
SW then asked to make an amendment but was
advised it was too late as Council had agreed.
Ysgol Pentre and PTFA - request donation for five new
balance bikes. BH declared an interest.
JA proposed £375 which is the cost of five
bikes. MH seconded. All agreed
To decide items for inclusion on next agenda.
JA requested a Parish Hall Committee meting as soon as
possible to discuss the kitchen and other areas that need
JA has arranged for the Circle of Friends to do a food
hygiene course and offered the Councillors and staff some
There will be a Circle of Friends meeting on 15/07/2022
where hyperfans deep clean facility will be doing a demo.
This is open to anyone who wants to come at 2.30pm
TE raised concerned about the unpleasant smell in the Main
FH advised that the tourist sign by the Church is dangerous.
Clerk to look into.
FH has requested an agenda item on Carbon Literacy.
FH & MH secured Goalposts for Lodgevale, these still need to
TE would like a General Purposes Committee to discuss Wales
in Bloom and the progression of the Lengthman’s post.
JA requested a Staffing Committee to progress the
The meeting then moved to
Confidential – Part 2
– Press and Public to be excluded. Minutes on separate
Meeting closed 20.36