MINUTES OF THE ORDINARY COUNCIL MEETING HELD 27TH APRIL
Held at the Parish Hall and virtually on-line over video /telephone
Cllrs. Mr Frank
Hemming (FH) - Chairman, Mrs Jackie Allen (JA),
Mr Terry Evans (TE),
Mrs Barbara Humphreys
(BH), Mrs Dot Griffiths (DG), Mr
Brian Colley (BC), Miss
Lynne Painter (LP), Mrs
Deborah Cooke (DC), Mr Mark Roberts (MR),
Mrs Sarah Williams
(SW), Mr Mark Holmes (MH),
Mr Newman James (NJ)
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
To Accept Apologies for Absence
Cllr Gareth Baines is currently suspended.
Apologies were received from Cllrs Chris Burgoyne and
Condolences were noted for Cllr Maxfield for the loss of his
To make Declarations of Interest on items on the agenda
SW noted an interest.
To confirm and
sign the minutes as a true record of the Council meeting
held on 30th March 2022.
JA asked for increase in fees to be an addendum to the
minutes. Clerk to action.
BH noted a spelling error on point 149. Clerk to amend.
Item 151 – Chirk Carnival - JA asked about ticketing as the
park is unable to close to the public. JA recorded her
concern that the jousting will ruin the field. The Clerk and
FH have received a written agreement that the field will be
fully restored after the event. JA asked about the covenant
and whether we can charge for people to access the
Recreation Ground? The Clerk advised that the Carnival will
not occupy the whole park and that there will still be an
area of the recreation ground open to the public for dog
walking, skate park, play area etc.
BH asked for an update on the marquee for school’s use. FH
advised a DJ had been booked for a school disco.
Item 155 - FH had spoken to the planning officer regarding
the traveller site again due to ongoing issues with
drainage, sewerage etc.
MR proposed the minutes to be a true account. BC seconded,
To confirm and
sign the minutes from the Finance Committee held on 29th
BC asked for
update on the insurance. The Clerk has yet to check the
the minutes to be a true account. JA seconded, all agreed.
To confirm and sign the minutes from the Staffing & Policies
Committee held on 29th March 2022.
SW proposed the minutes as a true account. JA seconded, all
To consider any matters arising from the Minutes received
above not reported elsewhere.
To note planning applications dealt through the Planning
The Planning Committee have received the following
applications which received no objections:
P/2022/0352 - Conversion of building to dwelling. Blaenau
Uchaf, Froncysyllte, Wrexham.
P/2022/0364 - Extension to building, Siting of shipping
container and External Works - McDonalds Chirk
The Planning Committee have received the following
application which the Committee wish to have a site visit
and meeting before comment:
P/2022/0336 - Demolition of Reception Building and Erection
of covered loading yard, Reception Building and associated
fencing and Ancillary works. Kronospan Ltd
The Clerk advised that the site visit dates had been
proposed and will be sent to Councillors. An extension for
comment has been given by WCBC planning officer. JA asked
that all Kronospan planning applications were dealt with at
a meeting with the Planning Committee.
To receive oral reports from Council Representatives
BC reported that £200 was transferred to the Council for the
Community Cupboard from a raffle held at Caffi Wylfa.
BC highlighted that there is a fun day on 30th
April 2022 at Caffi Wylfa in aid of Nightingale House
Glyn Wylfa are currently in touch with Chirk Carnival
regarding a sponsorship deal.
DC gave an update on the Carnival and asked for help from
Councillors to speak to groups and businesses for support.
DC confirmed that over £500 had been raised from the Easter
Bingo and Fayre which will be split between the community
cupboard and festive lights.
JA informed Council that the health surgeries hosted at the
Parish Hall had been busy and raised some concerns which
have been escalated. JA advised more surgeries will take
oral reports from Local Members – Wrexham CBC.
given in the Annual Community meeting.
To discuss and
agree final plans for the Queens Jubilee.
Church wishes to collaborate with the Council and do a Songs
of Praise Service on Sunday 5th June at 11am.
The Council are to nominate two representatives to present a
reading following the election.
wanted across Chirk, Pentre and Black Park. TE asked if it
is more financially viable to have bunting just in the
town. Different options were discussed. NJ suggested the
Council could provide the Clerk with a budget. JA propose
£750, TE proposed this be increased to £1,000, NJ seconded.
The Council agreed to purchase bunting up to £1,000. Action
badges as gifts for the children was presented to Council.
SW proposed to purchase slightly more than the number of
children in school to allow for Chirk children who go to
school elsewhere, MR seconded. All agreed. Clerk to
advised there will be one official Chirk Town Council
Jubilee event, which will be a picnic on the recreational
ground on Friday 3rd June 2022 from 1pm to 5pm.
SW asked for more entertainment to attract people. DC
agreed to speak to Scott regarding entertainment.
DG spoke about
the Chirk hospital gardens; a lot of work has been put into
the dementia garden. DG felt more appreciation should be
given regarding the work that takes place. The Council
acknowledged the work of the group. A brief discussion took
place relating to the Circle of Friends Accounts.
To receive the
report of the Clerk – includes updates, correspondence &
speed sign data.
The Clerk gave her report which covered the following
Active Speed Sign Data
SW asked if the Council could obtain a police speed camera
presence , FH advised he had spoken to PCSO Gareth regarding
a speed gun and will chase progress.
BC asked if the speed sign could be moved to Station Ave.
JA asked if there was a possibility of the speed sign being
run by solar power.
Action – Clerk to look at options for speed restriction, and
revisit Kronospan’s offer of a second speed camera.
To decide upon
appeals for financial assistance received.
World Cup final playoff Big Screen event - JA advised
alcohol is banned on the Recreational ground. SW thought it
was a great idea but felt the Council would need to decline
due to concerns relating to damage to the field. MH and DC
that support is declined, JA seconded. All agreed.
Chirk Fest – The Council wished Chirk Fest well, but
due to it not being a charitable event, the Council cannot
donate. JA proposed the Council cannot support, BH
seconded. All agreed.
Appeal for a Tree to be planted.
SW declared an
interest – not prejudicial.
SW remained in
concerned that the type of tree would stand out. JA asked
if it had to be the recreational ground and proposed
Millennium Gardens? NJ asked that Council seek the tree
officers recommendation. NJ proposed that the tree be
planted in the best place for the tree.
to the planting of the tree. FH and SW to look into best
approval of payments made between 25.03.2022 to 31.03.2022
and 01.04.2022 to 10.04.2022.
from 25.03.2022 – 31.03.2022 were £8,686.17 inc VAT
from 01.04.2022 – 10.04.2022 were £8,396.45 inc VAT
the payments presented be authorised, JA seconded. All
To confirm the
date of the AGM following the election and present items for
inclusion on the next meeting.
was held around dates, and it was agreed that Monday 16th
May was suitable. All agreed. MH sent apologies in
PART 2 –
CONFIDENTIAL – PRESS & PUBLIC EXCLUDED