MINUTES OF THE ORDINARY COUNCIL MEETING HELD 16th
Held at the Parish hall and virtually on-line over video /telephone
Cllrs. Mr Frank
Hemming (FH) - Chairman, Mrs Jackie Allen (JA),
Mrs Barbara Humphreys (BH), Mrs Dot Griffiths (DG),
Evans (TE), Mr Chris Burgoyne (CB),
Mr Brian Colley
(BC), Miss Lynne Painter
(LP), Mrs Deborah Cooke (DC),
Mr Newman James (NJ), Mr Mark
Roberts (MR), Mrs Sarah Williams (SW),
Mr Michael Maxfield (MM).
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
Mr Alex Knopp – Member
of the public
Ryan -CloudyIT –
Hybrid Support (First 10 minutes)
To Accept Apologies for Absence
Cllr Gareth Baines is currently suspended.
No apologies were received.
To make Declarations of Interest on items on the agenda
To confirm and
sign the minutes as a true record of the Council meeting
held on 26th January 2022.
The minutes were reviewed.
the minutes as a true account, JA seconded. All agreed.
any matters arising from the Minutes received above not
Item 115 –
Clerk had received a request from a member of public asking
if the minutes from the Kronospan Liaison Group can go on
the website. All Councillors agreed. BC also added that a
summary of the meeting with Ian Bancroft would be available
to be published on the website.
advised that Toby Zorn would be offering training on the air
filtration monitoring systems on 7th March 2022
at 6pm. A Council meeting regarding Kronospan would follow
FH asked that RAG take notes at the 6pm meeting to be
distributed to Councillors.
To confirm and sign the minutes from the Finance Committee
held 26th January 2022.
The Finance Committee report and recommendations were
reviewed. JA proposed the minutes as a true account, TE
seconded. All agreed.
To note planning applications dealt with through the
Committee had no objection to the following applications:-
Storey Rear Extension - Brackendale, Holyhead Road, Chirk,
Erection of 3
removable bollards, Chirk Castle, Chirk, Wrexham.
Works to trees
in Chirk Conservation Area, Chain Bank, Castle Road, Chirk,
existing caravan site consisting of caravan pitches with
tarmac road, glamping units, safari tents, car park, linen
storage shed and paths linking to units caravan site, Lady
Margaret’s Park, Chirk, Wrexham.
P/2022/0110 - Single Storey Rear Extension And Alterations
To Front Of Property With Dropped Kerb And Provision Of Two
Parking Spaces 25 Offa, Lodgevale Park, Chirk.
P/2022/0079 - Single Storey Extension Sunnyside, Shepherds
Lane, Chirk, Wrexham.
To receive oral reports from Local Members – Wrexham CBC
TE reported the usual ongoing issues of streetlight outage,
BH commented that the road at Pentre had been cleared. FH
stated it wasn’t very good that the hedge trimmers did not
take the trimmings.
FH reported that there are a lot of requests for new
To receive the Oral reports from Council Representatives.
DC gave an update on 147@the parish – the new youth
initiative; donations have been received, safeguarding
training booked and DBS checks are being completed in the
next couple of weeks.
DC & FH advised Council about Chirk Carnival on 28th
A discussion was carried out regarding a local organisation
- Fair Event Management wanting to hold a Carnival on Chirk
Recreational Ground in partnership with the Council. The
event will be completely organised, set up and run by FEM
and all insurances and health and safety requirements are
provided by them. The Council discussed a number of issues
regarding the event such as the proximity to the Queens
jubilee and potential damage to the park. The Clerk advised
the Council that the event date could not be moved and
assurances had been provided that the park will be returned
back to the original condition. FH advised that the Council
should not turn down such a fantastic opportunity for the
people of Chirk. All money raised will go into future
events for Chirk. CB asked that there is a written contract.
TE advised that a £1,000 grant had been approved from WCBC
city of culture for Chirk Carnival. The Clerk and FH advised
that they were unaware of any grant application. JA was
concerned that this could be a separate event.
NJ asked that Council take a vote tonight to move it
forward. NJ proposed that Chirk Carnival be allowed to be
added to the agenda and voted on to proceed with the event.
SW seconded. All agreed.
Clerk to find out who the grant has been awarded to.
BC advised that Glyn Wylfa has been awarded a city of
culture grant for an art project by Jim Heath and others,
the schedule of events will be made available to the Council
To share the
outcome of year end External Audit 2020/2021.
advised that although delayed, the completed audit report is
one of only a few Council’s that have received their
report. The Clerk confirmed that the Council had passed the
audit with no concerns. A copy will be published on the
formally thanked the Clerk.
transforming towns grant.
there was a meeting with Andrew Harradine from WCBC about
the transforming towns grant. The grant has to be match
funded. Andrew Harradine advised getting a consultant to
find out what people want and what grants are available. JA
highlighted the consultation outcome that was undertaken
four years ago has already done this. TE and BC agreed to
joined JA and FH to form a small working group to progress
this grant and report back. Council agreed.
Independent Renumeration Panel for Wales (IRPW) Annual
report and agree Councillors Allowance for 2021/2022.
The Council went through section 13 of the IRPW annual
report relating to Community and Town Councillors allowances
and unanimously agreed the following:
The Clerk noted that Chirk Town Council falls into ‘Group B’
Determination 44: £500 optional payment for specific
responsibilities– not required.
Determination 45 : Travel expenses – Council agreed to pay.
Determination 46: Overnight stays – Not required at this
time but NJ noted this may be required in the future.
Determination 47 – Expenses paid for loss of earnings.
Council agreed to pay
Determination 48 & 49 – Chair can receive £1,500 and vice
chair £500 – Not required.
to action members payments before the financial year end.
plans for the Queen’s platinum jubilee.
discussed the following National ideas with Council:
The Royal British Legion are providing an official
plaque for the Oak tree priced at £149.99. NJ proposed to
purchase the tree plaque, CB seconded. All agreed.
Did Council want to hold a Civil Service with Rev
Matt Wilkinson? All agreed a service of thanksgiving to
the Queen would be appropriate.
Beacon lighting. Wrexham Council will be leading
The Jubilee lunch from Friday to Sunday is picnic in
the park or street parties led by the Eden Project. There is
a proposal to have a picnic in the park on Friday 3rd
June at Chirk Recreational Ground.
Does the Council want bunting for town? – unanimously
agreed to purchase. JA asked for additional bunting for
Pentre and Black Park.
that a lot of street parties are already planned for the
Jubilee weekend in Chirk, but others noted that not all
areas could have a street party due to being on a bus route
and liked the idea of the picnic in the park. BH asked if
there could be a Picnic in the park in Pentre.
NJ would like
to see a community Picnic in the Park, SW agreed. JA further
proposed three Picnic in the Park events in Black Park,
Pentre and Chirk Recreation Grounds to cover all areas. DC
felt that three events is not bringing the community
together. Council requested that this be discussed further
at a General Purposes Committee.
Clerk to put on General Purposes Committee agenda.
To review the
residents concerns of Chirk Surgery.
discussed the ongoing problems at Chirk surgery relating to:
Time waiting for appointments
Using the external surgery window to take
confidential details from patients, when restrictions are
being lifted, seems inappropriate.
that the Council will write to the Surgery to raise these
that she is holding a surgery at the Parish Hall for
complaints that she can then take back to the cluster
Community Health Council meeting.
quote received for CCTV repairs.
presented the quote for repairs to the CCTV and confirmed
that the Council are underspent in the environmental budget
this year. NJ proposed to proceed with he repairs, CB
seconded. All agreed.
JA asked that
future budgeting reflects ongoing repairs to the CCTV. NJ
asked that MFS give us a 3 year summary of proposed
expenditure to help with budgeting.
Clerk to notify MFS to proceed with repair works and discuss
future budget requirements.
To receive the
report of the Clerk – includes updates, correspondence &
speed sign data.
The Clerk highlighted key points from the written report.
Hybrid technology has been installed. We are
experiencing some teething problems with the audio and are
The new website is in progress.
Millennium gardens works has been completed.
Rainbow Foundation Day Opportunities postponed start
Interim internal audit. A few minor points raised, no
major concerns . Awaiting report.
The speed sign data was noted as the V85 (85th
percentile) is 33mph, and 28.6% of traffic was above 30mph.
To decide upon
appeals for financial assistance received.
approval of payments made between 19/01/2022 to 11/02/2022.
A list of payments between 19/01/2022 to 11/02/22 amounting
to £23,490.87 (including VAT) was presented to the Council.
MM proposed and CB seconded that the payments be approved.
date of next ordinary Council meeting as 30th
March 2022 and present items for inclusion on the agenda.
No items for agenda.
NJ reported to
TE the big pothole by Longfields.
FH spoke about