MINUTES OF THE ORDINARY COUNCIL MEETING HELD 26th JANUARY
held virtually on-line over video /telephone conferencing
Cllrs. Mr Frank
Hemming (FH) - Chairman, Mrs Jackie Allen (JA),
Mr Gareth Baines (GB),
Mrs Barbara Humphreys (BH),
Mrs Dot Griffiths (DG),
Mr Terry Evans (TE),
Mr Chris Burgoyne (CB), Mr
Brian Colley (BC), Miss Lynne Painter (LP),
Mrs Deborah Cooke (DC), Mr Newman
James (NJ), Mr Mark Roberts (MR),
Mrs Sarah Williams (SW).
Mr Michael Maxfield (MM),
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
To Accept Apologies for Absence
No apologies were received.
To make Declarations of Interest on items on the agenda
To confirm and
sign the minutes as a true record of the Council meeting
held on 15TH December 2021.
CB entered the
The minutes were reviewed. BC advised that the minutes in
item 98 relating to the
donated from Caffi Wylfa should state the total amount. All
agreed. Action: Clerk to amend.
TE proposed with the amendment to item 98 the minutes were a
true account, BC seconded. All agreed.
any matters arising from the Minutes received above not
Item 98 - BH
asked for update on Newbridge landslide. FH advised that the
survey had been done and work was going out to contractors
Item 108 - FH
advised that all money from the Celebration Lights Committee
had been transferred to the Council.
To note planning applications dealt through the Planning
Committee had no objection to the following applications:-
P/2021/1104 Erection of covered holding yard and all
associated works, Halton Farm, Halton, Chirk.
P/2021/1101 Change of use of the South Western part of the
existing workshop building with associated hard standing at
Pen y Bont works, to the repair and maintenance of heavy
goods vehicles, including ancillary vehicle parking. Pen y
Bont works, Pentre, Chirk, Wrexham.
P/2021/1143 Erection of Slurry store and associated works.
Halton Farm, Halton, Chirk.
P/2021/1157 Erection of canopy (in retrospect). Caffi
Wylfa, Castle Road, Chirk, Wrexham
P/2021/1175 Construction of a new access off a classified
highway. 52 Bron y Waun, Chirk, Wrexham
P/2022/0004 Erection of a dwelling and formation of
vehicular access. 15 George Street, Chirk, Wrexham.
P/2022/0021 Variation of condition 03 (Bat conservation
plan) of planning permission code No P/2021/0481 Caravan and
Motorhome Club, Chirk Castle, Chirk, Wrexham
P/2022 /0038 Erection Of A Double Garage, Decking To The
South Of The House, New Gates To The End Of Each Drive And A
New Boundary Wall To The Road Within Chirk Conservation Area
Chain Bank Castle Road Chirk Wrexham
To receive oral reports from Local Members – Wrexham CBC.
Streetlight outages at Rhos y Waun and outside the
Hand Hotel and by aqueduct. All been reported. It is a
Scottish Power issue.
JA asked about lights along Holyhead Road – TE advised he
would look into this.
Environmental Audit been done. All issues raised have been
Potholes down Barracks Lane have been reported.
Access to the hospital - visitors leaving hospital
and going wrong way around the one way system. Written to
see if No entry can be painted on the ground.
SW asked if a sign at the hospital would be better. FH has
put it to Highways.
FH had a lot of requests for new driveways
JA advised that Castle Road is so busy with all the large
vehicles trying to get down and the issues with parking
along that road.
BH reported that lamppost 26 light is out in Pentre.
SW raised West View issue with people blocking the road with
To receive oral reports from Council Representatives.
Cllr Roberts entered the meeting.
Kronospan Liaison Group and next steps.
BC recommended that Kronospan be a single agenda item for
the General Purposes Committee to be accepted by Council.
JA feedback that Kronospan would consider proposals within a
fortnight relating to all concerns raised. The Liaison
Group asked for a new numbering system for clearer complaint
recording. Chirk Town Council requested that the Council’s
report is a standard agenda item on future Liaison Group
meetings and this was agreed. The Council will need to meet
one week before to write its report.
BC had a second meeting with Lawrence Isted at Wrexham
Council. Noise, dust and odour were again discussed. Chris
Emery advised they have installed an air technology blower
to reduce the dust into the environment. With regard to
noise WCBC and Kronospan suggested this had not been
evidenced. Chris Emery said noise complaints should be
reported any time of the day or night to be investigated at
the time. BC introduced the theme of wellbeing for Chirk
residents and stated that residents have the right to quiet
The Clerk advised that she is agreeing a suitable date with
Toby Zorn from Wrexham Council to attend the General
Purposes Committee to help Councillors understand the
monitoring equipment data.
TE reported that Public Protection have stated the
monitoring equipment at the School is faulty.
TE also added that there is noise during the night and it
usually stops at 7am.
proposal for 147@The Parish
DC proposed to start a new youth initiative as per the paper
shared with Members. DC is looking for volunteers to help
to teach Snooker. Controlled group of no more than six
young people at each session aged 10-16.
JA mentioned that a museum initiative was to go to a General
Purposes Committee and hasn’t yet. Concerned that too much
is going on at a reduced rate at the Parish Hall. Does not
feel that Caretakers would want to work with youths. Does
not want a full youth club in the Parish Hall and does not
want the Council Chamber being used by youths as it is an
SW mentioned that Ballet Pod and other groups also used
Council Chamber, so not just Council.
BH asked that this proposal is considered further along with
DG not happy with proposal at all, too much risk of damage,
already provide recreational grounds for the youth and
concerns with Covid and the Rainbow centre.
GB said that there were more concerns to be raised like DBS
checks. FH advised this was in hand.
DC stated that it is aimed at youth mental health and youths
are do not like to engage with larger team sports.
Safeguarding training will be undertaken in March. DC
confirmed that DBS checks, safeguarding training and risk
assessment all needed to be in place before this can start.
There is no cost to the Council.
NJ proposes that Council supports the idea.
DC proposed to start a new youth initiative, BC seconded.
The Council voted with a majority in favour. 3 abstained.
To appoint JDH
Business Services Ltd as Internal Auditors 2021/22
advised that this had been looked at by Finance Committee
GB proposed to
appoint JDH Business Services, CB seconded. All agreed.
To note the
Local Government and Elections Wales Act guidance
The Clerk gave a verbal summary on the key points within the
guidance. This was to make Councillors aware of the new
changes in legislation and that the consultation is live.
Closing date is 17th March 2022.
Chirk Town Council Priorities for 2022/2023..
The new legislation requires the Council to produce an
Annual report which must contain the Town Council
priorities. FH asked if it could go to General Purposes
Committee to be discussed further. JA seconded. All agreed.
To be added to future meeting.
To receive the
report of the Clerk – includes updates, correspondence &
speed sign data.
The Clerk highlighted key points from the written report.
Hybrid technology has been installed today.
Website order has been placed. Awaiting start date
which will give us a template site.
Pentre adventure tail has been installed. A lot of
work from volunteers in Pentre who helps with removal of old
Archwood have installed new Community Food Cupboards
in meeting room 1.
Litter bins have been installed from the 2020 order
that was placed.
Millennium gardens work is being started on Friday.
Chairmans photos have been taken, need to be printed,
framed and hung.
SW asked if photos of the Pentre play equipment could be
taken to share on Facebook page. Clerk to Action.
CB asked if there were any actions to be undertaken for the
Asbestos survey that was completed end of October. Clerk
reported there were 4 or 5 medium risks items and the full
report will be shared.
TE asked for update on Chapel Lane fence. Clerk advised
that she was awaiting a quote.
To decide upon
appeals for financial assistance received.
The Council considered the following appeals.
Hayley Garrod – Chirk Swift and House Martin Project. JA
propose not to make a financial contribution. BC proposed
to support by supplying nest boxes rather than financial.
Family Friends - SW proposed £100, MM seconded. All agreed.
approval of payments made between 18/11/2021 to 18/01/2022
A list of payments between 18.11.2021 to 18.01.22 amounting
to £31,436.34 (including VAT) was presented to the Council.
SW proposed and JA seconded that the payments be approved.
date of next ordinary Council meeting as 16th February 2022
and present items for inclusion on the agenda.
DC asked that there be an agenda item on celebrations of
Queens Jubilee and also easter events
JA asked for the museum to be placed on future General
GB asked for update regarding renovations to the Cenotaph
BC asked for a review of the Surgery challenges residents
were facing. Action: Clerk to share recent response from the
Surgery to all Councillors.
16th February agreed to be next full Council