MINUTES OF THE ORDINARY COUNCIL MEETING HELD 24th
held virtually on-line over video /telephone conferencing
Cllrs. Mr Frank
Hemming (FH) - Chairman, Mrs Jackie Allen (JA),
Mr Gareth Baines (GB),
Mrs Barbara Humphreys
(BH), Mrs Dot Griffiths (DG),
Mr Terry Evans (TE),
Mr Brian Colley (BC),
Miss Lynne Painter (LP), Mrs
Deborah Cooke (DC),
Mr Newman James (NJ),
Mr Mark Roberts (MR), Mr
Mark Holmes (MH),
Mrs Sarah Williams
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
To Accept Apologies for Absence
Apologies were received from Councillors Chris Burgoyne and
Michael Maxfield. Apologies were accepted by the Council.
To make Declarations of Interest on items on the agenda
To confirm and
sign the minutes as a true record of the Council meeting
held on 20th October 2021.
The minutes were reviewed. TE proposed the minutes as a true
account, NJ seconded. All agreed.
a) To confirm
and sign the minutes as a true record of the Finance
Committee held on 10th November 2021.
were reviewed. JA proposed the minutes as a true account, MH
seconded. All agreed.
JA asked if
there was any further information about transforming towns
grant from WCBC? – FH advised no, this matter needed to be
picked up again. – Action Clerk.
b) To confirm
and sign the minutes as a true record of the Planning
Committee held on 26th October 2021.
were reviewed. BH proposed the minutes as a true account. JA
seconded. All agreed. Members noted they were disappointed
that Wrexham Council Planning did not do a site visit.
any matters arising from the Minutes received above not
Item 67/53 -
BC noted the meeting with St Martin’s surgery still needs
progressing. Action - Clerk.
Item 70 - BH
asked about an update on landslip – FH had no update.
To note planning applications dealt through the Planning
reported the Planning Committee had no objection to:
P/2021/1000 - Change of use of building from class B1
(Office) to class C3 (Dwelling). Spring house, Holyhead
road, Chirk Wrexham
To approve the Christmas Lights Committee terms of
The Clerk presented draft Terms of Reference. The clerk
advised this committee does have delegated powers to spend
the Christmas Lights budget and must provide the Council
with an annual statement.
BC asked if there was scope for a review? the Clerk advised
point ‘M’ dealt with this.
JA proposed to accept the terms of reference for the Festive
Lights Committee. TE seconded. All agreed.
To discuss the PACT grant
GB stated that the deadline for grant submission is 10th
December 2012 and he is awaiting quotes back for the
equipment. SW explained it’s a simple process.
To receive oral reports from Local Members – Wrexham CBC.
Streetlight outages will be put on Wrexham Council
system if notified via text/email.
Meeting with housing officer is planned for next week
- if there is anything anyone wants raising please inform
Potholes are ongoing.
On site parking with drives is ongoing for Council
A walk around with the local PCSO took place in
Lodgevale and one in Black Park is arranged for the
reported that the street lights at Rhos y Waun were not good
NJ asked if the road sweeper could collect all the fallen
leaves especially around the school site.
To receive oral reports from Council Representatives.
BC reported on a meeting with Yvie (Community Agent). The
Community Cupboard is fast running out of food due to 50%
increase in demand. Yvie had suggested gaining a grant from
AVOW and equipment up to the value of £2k. Unfortunately
the grant cannot be given to public bodies. Glyn Wylfa have
offered to apply for the grant and donate it to the
Community Cupboard which AVOW are happy with.
SW asked for a new car park in West View to be discussed
with Wrexham Council due to dangerous parking conditions.
left the meeting due to internet problems.
To receive the report of the Clerk – includes updates,
correspondence & speed sign data.
The Clerk gave a verbal report.
KB thanked RAG for the extra hours undertaken during
her isolation period and for her work on Remembrance
PCSO Martin reported a public safety incident due to
the road closure mis-timing. This will be addressed fully
next year. FH suggested two way radios. Clerk to action.
RAG and KB attended a hybrid meeting to discuss
options for Council hybrid technology; details of which will
be put on a General Purposes Committee along with the quote.
Attended the One Voice Wales remote training session
relating to the pilot self evaluation toolkit – it looked
very detailed but easy to complete. Pilot due to commence
The Rainbow Foundation had informed Chirk Town
Council that the Parish Hall is their preferred venue. The
Clerk is making the final negotiations. They are looking to
hire the hall five days per week. Presenting full details at
next weeks General Purposes Committee.
To decide upon appeals for financial assistance received.
Chirk town football club – TE advised if it’s a new
team they can get £1,500 from Sport Development. JA
believes it has been left on the table previously. LP
agrees with JA. SW said other groups have been supported
and therefore proposed £100. NJ seconded. All agreed.
Wales Air Ambulance - £500 proposed, TE seconded. All
Chirk Pantoholics – NJ proposed £500, BH seconded.
Clerk to notify organisations and make payment.
To seek approval of payments made between 21.09.2021 to
A list of payments between 15.10.2021 to 17.11.2021
amounting to £11,584.19 (including VAT) was presented to the
Council. BC proposed and MH seconded that the payments be
approved. Unanimously agreed.
To present items for inclusion on the next agenda.
Clerk advised that the
December Council meeting was predominately budget setting.