MINUTES OF THE ORDINARY COUNCIL MEETING HELD 24th NOVEMBER 2021

held virtually on-line over video /telephone conferencing

 

Present

Cllrs. Mr Frank Hemming (FH) - Chairman,       Mrs Jackie Allen (JA),              Mr Gareth Baines (GB),

Mrs Barbara Humphreys (BH),                         Mrs Dot Griffiths (DG),            Mr Terry Evans (TE),                         Mr Brian Colley (BC),                                          Miss Lynne Painter (LP),          Mrs Deborah Cooke (DC),

Mr Newman James (NJ),                                   Mr Mark Roberts (MR),          Mr Mark Holmes (MH),

Mrs Sarah Williams (SW).                                             

 

Also in attendance:

Mrs Karen Brown (KB) - Clerk to the Council,  

Mrs Rebecca Ap Gwyn (RAG) – Administration Officer   

 

81.

To Accept Apologies for Absence

Apologies were received from Councillors Chris Burgoyne and Michael Maxfield.  Apologies were accepted by the Council.

 

82.

To make Declarations of Interest on items on the agenda

None.

 

83.

To confirm and sign the minutes as a true record of the Council meeting held on 20th October 2021.

The minutes were reviewed. TE proposed the minutes as a true account, NJ seconded. All agreed.

 

84.

a) To confirm and sign the minutes as a true record of the Finance Committee held on 10th November 2021.

The minutes were reviewed. JA proposed the minutes as a true account, MH seconded. All agreed.

JA asked if there was any further information about transforming towns grant from WCBC? – FH advised no, this matter needed to be picked up again. – Action Clerk.

 

b) To confirm and sign the minutes as a true record of the Planning Committee held on 26th October 2021.

The minutes were reviewed. BH proposed the minutes as a true account. JA seconded.  All agreed. Members noted they were disappointed that Wrexham Council Planning did not do a site visit.

 

85.

To consider any matters arising from the Minutes received above not reported elsewhere.

Item 67/53 - BC noted the meeting with St Martin’s surgery still needs progressing. Action - Clerk. 

 

Item 70 - BH asked about an update on landslip – FH had no update.

 

86.

To note planning applications dealt through the Planning Committee.

The Clerk reported the Planning Committee had no objection to:

-          P/2021/1000 - Change of use of building from class B1 (Office) to class C3 (Dwelling).  Spring house, Holyhead road, Chirk Wrexham

  

 

 

 

87.

To approve the Christmas Lights Committee terms of reference.

The Clerk presented draft Terms of Reference. The clerk advised this committee does have delegated powers to spend the Christmas Lights budget and must provide the Council with an annual statement.

BC asked if there was scope for a review? the Clerk advised point ‘M’ dealt with this.

JA proposed to accept the terms of reference for the Festive Lights Committee.  TE seconded. All agreed. 

 

88.

To discuss the PACT grant

GB stated that the deadline for grant submission is 10th December 2012 and he is awaiting quotes back for the equipment. SW explained it’s a simple process.

 

89.

To receive oral reports from Local Members – Wrexham CBC.

TE reported:

-          Streetlight outages will be put on Wrexham Council system if notified via text/email.

-          Meeting with housing officer is planned for next week - if there is anything anyone wants raising please inform him.

-          Potholes are ongoing.

 

FH reported:

-          On site parking with drives is ongoing for Council houses.

-          A walk around with the local PCSO took place in Lodgevale and one in Black Park is arranged for the following week.

 

SW reported that the street lights at Rhos y Waun were not good enough.

 

NJ asked if the road sweeper could collect all the fallen leaves especially around the school site. 

 

90.

To receive oral reports from Council Representatives.

BC reported on a meeting with Yvie (Community Agent).  The Community Cupboard is fast running out of food due to 50% increase in demand.  Yvie had suggested gaining a grant from AVOW and equipment up to the value of £2k.  Unfortunately the grant cannot be given to public bodies.  Glyn Wylfa have offered to apply for the grant and donate it to the Community Cupboard which AVOW  are happy with.

 

SW asked for a new car park in West View to be discussed with Wrexham Council due to dangerous parking conditions.

 

Cllr Griffiths left the meeting due to internet problems.

 

91.

To receive the report of the Clerk – includes updates, correspondence & speed sign data.

The Clerk gave a verbal report. 

-          KB thanked RAG for the extra hours undertaken during her isolation period and for her work on Remembrance Sunday. 

-          PCSO Martin reported a public safety incident due to the road closure mis-timing. This will be addressed fully next year. FH suggested two way radios. Clerk to action.

-          RAG and KB attended a hybrid meeting to discuss options for Council hybrid technology; details of which will be put on a General Purposes Committee along with the quote.

-          Attended the One Voice Wales remote training session relating to the pilot self evaluation toolkit – it looked very detailed but easy to complete.  Pilot due to commence in December.

-          The Rainbow Foundation had informed Chirk Town Council that the Parish Hall is their preferred venue.  The Clerk is making the final negotiations. They are looking to hire the hall five days per week. Presenting full details at next weeks General Purposes Committee.

 

92.

To decide upon appeals for financial assistance received.

a)      Chirk town football club – TE advised if it’s a new team they can get £1,500 from Sport Development.  JA believes it has been left on the table previously.  LP agrees with JA.  SW said other groups have been supported and therefore proposed £100.  NJ seconded.  All agreed.

b)      Wales Air Ambulance - £500 proposed, TE seconded. All agreed.

c)      Chirk Pantoholics – NJ proposed £500, BH seconded.  All agreed.

 

Action: Clerk to notify organisations and make payment.

 

93.

 

 

To seek approval of payments made between 21.09.2021 to 14.10.2021.

A list of payments between 15.10.2021 to 17.11.2021 amounting to £11,584.19 (including VAT) was presented to the Council.  BC proposed and MH seconded that the payments be approved. Unanimously agreed.

 

94.

To present items for inclusion on the next agenda.

Clerk advised that the December Council meeting was predominately budget setting.

 


 

 

Meeting closed 19:46 

 

 

 

   Signed                                                          Chairman                                                                    Date