MINUTES OF THE ORDINARY COUNCIL MEETING HELD 24TH MARCH
held virtually on-line over video /telephone conferencing
Cllrs. Mr Brian Colley
(BC) - Chairman, Mrs Jackie Allen (JA), Mr
Gareth Baines (GB),
Mrs Barbara Humphreys
(BH), Mrs Sarah Williams (SW), Mrs
Dot Griffiths (DG), Mr Terry Evans (TE),
Mr Chris Burgoyne
(CB), Mr Michael Maxfield (MM), Mr Frank Hemmings (FH),
Mr Mark Holmes (MH) Miss Lynne
Mr Mark Roberts
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
welcomed all to the meeting and noted that Zoom is not an ideal
forum for Council meetings. Recently during the Council meetings,
frustrations have overrun. BC reminded all Councillors of the Code
of Conduct and beyond this, good civility and good manners should be
shown to one another.
To Accept Apologies for Absence
Cllr Mr Newman James was not in attendance.
To make Declarations of Interest on items on the agenda
To confirm and sign the minutes as a true record of the
Ordinary Meeting held on 24th February 2021
The minutes were reviewed. JA recalled that
the discussion relating to Longfield play area (including
fencing) at item 86 concluded that a further discussion be
held at a General Purposes Committee. JA proposed that the
minutes be amended to reflect this. JA proposed with this
amendment the minutes be approved as a true account, GB
seconded, all agreed.
To consider any matters arising from the minutes received
above not reported elsewhere
Item 82 – Kronospan – The Clerk reported that
no response had been received from Kronospan. Members were
extremely disappointed that Kronospan had not organised a
Liaison meeting. LP asked for clarification on the original
Chirk Environmental Liaison Group. In summary it has merged
into the new Liaison Group with new terms of reference. BC
stated that following the fire, Kronospan committed to
better communication, however communication had got worse.
TE felt that if Kronospan did not respond, the Council has a
duty to its residents to have the environmental issues
Members shared their frustrations at the way
in which Wrexham County Borough Council unsatisfactorily
deals with complaints. Members noted however that Wrexham
are not the pollutants. TE highlighted the ongoing dust and
chemical smell, residents are unable to sit out in their
garden due to the smell. FH noted that Wrexham still have
overall responsibility for public health. BC proposed that
the Council send Kronospan a letter requesting a Liaison
group meeting. FH & LP seconded. All agreed.
Clerk to send Kronospan letter.
SW highlighted that it appeared that
Kronospan were preparing to plant established trees along
the hedgerow opposite Wern. Following previous public
consultation with residents on Lodgevale, feedback confirmed
that the residents did not want trees planted in this area,
which was supported by Kronospan. SW asked for clarification
to be sought. Council agreed.
Clerk to seek clarification from Kronospan on the intention
of preparation of land opposite Wern.
Item 86 – Longfields – concerns have been
raised by residents in relation to the green space at
Longfields play area. SW asked to find out what was
happening with ATC building as the car park could be shared.
SW thought that the Council had already granted permission
for mini football to use Longfields.
Clerk to investigate what approval was given and future use
of the ATC building.
Longfields to be discussed at a future General Purposes
Item 87 – LED Lighting response from Wrexham
was shared with Members. Members felt that it did not
address the fact that the current lighting is not fit for
purpose. Members discussed getting in a specialist
consultant to check information. GB thought it was the
spacing of the columns (LUX plot) which had not been taken
into account. JA added if the Council was to get in a
consultant then a risk assessment on safety for residents
should be included. MH proposed getting a second opinion, TE
seconded, Council agreed.
FH to obtain second opinion and risk assessment.
Brief discussion took place about the Council
taking over the lighting, however when this was looked at
four-five years ago the lights were not fit for purpose and
would cost the Council a lot of investment to bring them up
to specification and would take years to recoup the costs.
Cllr M Roberts arrived.
To confirm and sign the minutes as a true record of the
General Purposes Committee held on 3rd March 2021
reviewed. FH proposed the minutes as a true
account. TE seconded, all agreed.
The Clerk provided an update on the first few
weeks of the Community Cupboard which had gone very
successfully and lots of positive feedback had been
To note planning applications dealt through the Planning
P/2021/0101 - Erection of Detached Dwelling
Jarmay Station Avenue, Chirk, Wrexham
P/2021/0089 - Installation of two electric
charging stations, McDonalds, Halton, Chirk
P/2021/0105 - Side Extension, 5 Hadley Close,
The Planning Committee recommended Council to
support no objection. This was carried.
P/2021/0176 - Dwelling Connected With
Equestrian Stud Business - Riverside Stud, Riverside Lane,
Newbridge Road, Newbridge, Wrexham.
The Planning Committee had met prior to the
Council meeting to discuss concerns with this application
and recommended that objections relating to the access road
and condition of the land and infrastructure are submitted.
To receive oral reports from Council Representatives
Pot holes on Chapel Lane and Coronation Drive
have been reported to Wrexham Council.
There is a community litter pick planned for
Saturday 10:30am – appeal for volunteers was made. There
will be two groups one meeting at the Hand Hotel with TE and
the other group meeting at Chapel Lane with FH.
The asbestos which had been fly tipped had
successfully been removed.
New legislation passed for fly tipping.
The potholes in Lodgevale had been filled.
There are ongoing talks with the Hospital
Trust and Wrexham’s tree officer in relation to the
management of the hospital wood trees. The Trust has agreed
to do the works required.
Pentre road junction traffic lights are
causing an issue during works on the viaduct.
Next week an engineer will be looking at the
drainage in Lodgevale.
The new Mayor of Wrexham is Ronnie Prince
with Brian Cameron being Deputy Mayor.
Dog fouling signs for the football pitches
have been received and will be installed shortly.
To receive oral reports from Local Members – Wrexham CBC
Discussion ensued about littering across
Chirk but particularly in the lay-by near McDonalds and near
the aqueduct. It was noted that bins are not emptied at the
weekend and this is something to consider with the
Lengthsman post. It was confirmed that an improvement notice
had been served on the traveller site. McDonalds regularly
undertake clean ups and are very conscientious. It was noted
by members that it is McDonalds customers who are the
problem and added that lockdown has increased take-away food
usage as it is the only thing allowed at the present time.
Wrexham collect Monday to Friday, McDonalds collect rubbish
at the weekend, it was felt that the Council should not have
to fund additional staff to carry out this work.
BC highlighted another feature of lockdown
which is that more people are walking around the local area.
The walk into the Castle grounds via Station Road has no
pavements and the cars speed along and is dangerous. BC
asked if this could be looked into. TE agreed.
TE to write to Wrexham Council regarding the safety of
To discuss what the Council can do regarding engagement with
the Play Development Team for children who’ve been isolated
through the pandemic
GB asked for the Council to consider a formal
approach to the Wrexham Youth & Play Partnership for support
for local parents whose children are isolated during this
period and do not like sports. It was noted that most
children, sporty or not are feeling isolated at this time
due to the lockdown restrictions and Members noted the wide
variety of non-sport activities available in Chirk (e.g.
arts, dance, music, guiding/scouting etc.) as well as a
range of voluntary groups which children can join. Concerns
were raised about the Wrexham Partnership due to costs,
which in previous years was not good value for money. GB
thought it was a free partnership. Members considered that
if there is a gap in the system then perhaps parents could
start something themselves . The Council was not keen to
engage any further on this matter, but agreed that GB
provide more detailed information about the membership of
Action: GB to seek more detailed information
about becoming a member of the Wrexham Youth & Play
Partnership and send onto the Clerk to agenda at a future
To approve and adopt the Council’s Financial Regulations.
The Finance Committee had gone through the
new Financial Regulations in detail and recommends for
adoption. LP proposed to adopt the new Financial
Regulations, JA seconded, unanimously agreed by Council.
To receive the report of the Clerk – includes updates,
correspondence & speed sign data
The Clerk presented her report which covered
general updates, health and safety, Community Food Cupboard,
Operation London Bridge, training, major
correspondence/emails and active speed sign data.
LP asked about new legislation relating to no
smoking in children’s play areas. The Clerk will check the
regulations and requirements for signage.
Action: Clerk to establish if new signage is
Correspondence from Tina Rogers was
discussed. SW elaborated that the vision is an artists show
day, displaying and celebrating the faces of Chirk. Members
felt that this could be wider than just Tina’s work as many
people have used art and craft as a way of spending time
during the pandemic. Overall the Council thought this was a
good idea to put on a weekend of art and craft displays
celebrating the end of the pandemic, family and history of
Chirk. Once restrictions have been lifted, the Council
agreed for plans to be made for such an event. SW felt that
a poster should go out soon to give an indication of this
event as it would motivate people to get through the next
part of the lockdown. In summary the Council fully supports
hosting an event for local artists.
The Clerk drew attention to the reports of
the un-safe football goal posts in Station Road Recreational
Ground and sought permission to remove the goal posts before
there is an accident. The Council agreed for these and the
singular posts in Longfields and Offa/Crogen to be removed
at the same time. A future decision will need to be taken
LP asked if the broken rocker at Chapel Lane
will be repaired. The Clerk confirmed it would be repaired
in due course.
TE raised concern over the grass maintenance
contractors strimming grass in Chapel Lane play areas whilst
toddlers were running about. Clerk agreed to speak to the
Action: Clerk to speak to contractor about
the incident and request a copy of their risk assessment.
To decide upon appeals for financial assistance received
Vic Studios in Wrexham – general donation
requested – JA proposed not to support on this occasion, LP
seconded. All agreed.
Action: Clerk to notify applicant of
To seek approval of payments made between 01.02.2021 to
A list of payments between 01.02.2021 to
24.03.2021 amounting to £22,265.41 (including VAT) was given
to the Council. CB proposed and JA seconded that the
payments list be approved. The motion was passed
To present items for inclusion on the next
Members noted that there were posts on ‘This
is Chirk’ asking about memorial plans. The Council has
commissioned the memorial bench and plaque, and discussed
how the Council should notify the community. It was felt
that a press release was required.
DG suggested that a two minute silence be
held every 12 months on the anniversary of the pandemic at
the cenotaph to commemorate and remember the community.
TE requested that the replacement of the
slabs at the cenotaph be discussed at a future General
Clerk to add to future agenda.
FH said that a community fun day should be
held when the pandemic is officially over.
JA asked if the Annual Town Meeting would be
held this year in April. It was confirmed that this would go
Meeting closed 20:44