held virtually on-line over video /telephone conferencing
Cllrs. Mr Brian Colley (BC) - Chairman, Mrs Jackie Allen (JA), Mr Gareth Baines (GB),
Mrs Barbara Humphreys (BH), Mr Newman James (NJ), Mrs Sarah Williams (SW),
Mrs Dot Griffiths (DG), Mr Terry Evans (TE), Mr Chris Burgoyne (CB),
Mr Michael Maxfield (MM), Mr Frank Hemmings (FH), Mr Mark Holmes (MH)
Also in attendance:
Mrs Karen Brown (KB) - Clerk to the Council,
Mrs Rebecca Ap Gwyn (RAG) – Administration Officer
Jack Butler - Press
79. |
To Accept Apologies for Absence |
80. |
To make Declarations of Interest on items on the agenda |
81. |
To confirm and sign the minutes as a true record of the Ordinary Meeting held on 27TH January 2021 |
82. |
To consider any matters arising from the minutes received above not reported elsewhere FH & TE arrived at the meeting. Item 72 – Kronsopan response – The Clerk reported that the letter from the Council had been sent to Kronospan, but no response had been received. Members shared their disappointment that no notification of the next Liaison Group had been received. |
83. |
To confirm and sign the minutes as a true record of the General Purposes Committee held on 10th February 2021 |
84. |
To receive the report and recommendations from the Finance Committee held on 22nd February 2021 – including the interim 2020/21 internal audit report FH proposed that the Council agree the Q3 budget report and accept the interim audit report. TE seconded and all agreed. |
85. |
To note planning applications dealt through the Planning Committee The Planning Committee had no objections and recommended Council to support no objection. This was carried. |
86. |
To receive oral reports from Council Representatives GB confirmed that the application to North Wales Police for outdoor gym equipment has been successful. Discussion took place about the visualisation photo on social media which didn’t quite reflect the application. GB explained that additional pieces of equipment can be purchased which could possibly be funded through other sources. |
87. |
To receive oral reports from Local Members – Wrexham CBC TE highlighted the excellent work of local volunteers who cut the grass verges across Chirk. TE suggested to purchase a lawn mower for these volunteers. It was agreed to discuss further at the General Purposes Committee. FH highlighted the unknown ownership a piece of land two-thirds of the way up Offa. Wrexham Council do maintain the grass cutting, however it is not on their land register. People are now parking on this land and this is causing problems. |
88. |
To consider ways to improve Chapel Lane Pitch |
89. |
To receive an update on the Bike Track youth project As the project progresses, regular updates will be provided to the Council. A project plan will be developed and an agreement with the landowners and the Council. Risk assessments and insurance will all form part of this agreement. The Council thanked all involved in pursuing this project. |
90. |
To appoint five Councillors as Members of the new Kronospan Liaison Group The Council agreed to Cllrs Terry Evans, Frank Hemming, Brian Colley, Sarah Williams and Gareth Baines being the five appointed members. |
91. |
To receive the report of the Clerk – includes updates, correspondence & speed sign data Trees - A detailed summary of the meeting with the tree officer was provided to Council, tree scanning needed to be undertaken on the three veteran Oak trees on the Recreational ground before works could commence due to serious health and safety concerns of these trees. The tree officer also discussed a re-planting scheme. The other tree works require planning permission due to being in a conservation area and therefore it is recommended that the tree scanning works be undertaken immediately and results reviewed to decide next steps. The Coronation Oak has a metal tree guard which is now cutting into the tree trunk. The tree officer states this is not required for the tree as it is well established and is just for decorative purposes. Removal of the tree guard is recommended. The Clerk sought opinion from Council if they would like a replacement railing or to remove and leave? The Council would like to consider the cost of a replacement railing and discuss further in a General Purposes Committee. Chirk Community Cupboard – The Clerk drew attention to the proposal document and gave an overview of the project. BH stated that she was disappointed to hear about the foodbank through a neighbour who had seen it on Facebook and that people in Chirk knew about this project before Councillors. There were a lot of questions and concerns raised about this project; in summary Councillors were concerned about other businesses in Chirk already doing food banks, unsure if the Parish Hall was the right venue for this project for a range of reasons, not sure if people in Chirk needed access to a food cupboard, food storage facilities etc. Councillors liked the idea in principle but wanted more information on a range of matters. SW felt that the Community Agent was just doing her job and didn’t need further discussion. GB proposed and TE seconded that the decision be taken to a General Purposes Committee. Majority agreed. SW left the meeting. Correspondence – Trudy Ellis – letter to confirm she can no longer volunteer to do the gardening at the Millennium Garden. Members commented on the superb job she has done for the community by maintaining the gardens. The Council agreed to send a letter of thanks and a bunch of flowers. Speed Sign data - Lodgevale – February 2021 data showed that 25.35% of vehicles were speeding. The V85 data showing 32mph. Members felt that as over a quarter of traffic was speeding this data needed to be shared with the Police. |
92. |
To decide upon appeals for financial assistance received Macmillan – General donation request. JA proposed to support with £100, DG & TE seconded the proposal, all agreed. Action: Clerk to notify both organisations. |
93. |
To seek approval of payments made between 01.01.2021 to 31.01.2021 |
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A list of payments between 01.01.2021 to 31.01.2021 amounting to £10,221.94 (including VAT) was given to the Council. JA proposed and GB seconded that the payments list be approved. The motion was passed unanimously. |
94. |
To present items for inclusion on the next agenda |
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Meeting closed 21:05 |
Signed Chairman Date