2020/21 Quarter 1 & Quarter 2 Budget Reports and
The Clerk took members through the new Financial Reports and
the Members agreed to note the Quarter 1 report but go
through the detail of the Q2 summary of receipts and
Cemetery fees low for Q2, but should be better in Q3.
Grass maintenance coding split between recreational
grounds needs to be actioned.
Salary underspend as this budget line includes the
Admin Officer post which was vacant for first 6 months.
Training/Professional Development – Members
questioned if the current training budget was enough to meet
the needs of the Clerk and Admin Officer. The Clerk
confirmed it was satisfactory for this year.
The Clerk explained the annual adjustment needed as
the Community Agent Grant is received in March for the
following financial year.
The Community Agent wages have exceed income due to
additional hours being agreed by Council. The Members asked
for a breakdown between contracted hours and additional
hours and any reserves brought forward. The Clerk agreed to
procedure a separate spreadsheet for the Community Agent
Grant as a financial return is required by Wrexham Council
and can adapt this. Action: Clerk to procedure
separate Community Agent financial data for next meeting.
Bank interest income reduced due to falling rates.
Members asked how often the interest rates are reviewed. The
Clerk confirmed this is reviewed annually. Action:
Clerk to undertake review.
VAT in Scribe is recorded in a separate way and
therefore is not shown as an expense as per our agreed
The Lengthsman post is currently vacant and therefore
is an underspend. Members discussed the role and felt we had
to be careful not to duplicate Wrexham Council duties. If
any similar job descriptions are around to forward to the
Clerk. Members considered offering some ours to the current
caretakers if they wanted additional hours. Concern was
raised about working alongside the highway. Action:
TE agreed to get advice from Wrexham Council on H&S guidance
on working on the highway. Members felt that the Council
should support the current staff first, only if they were
willing. SW reminded Members of the age of the caretakers
and that they may not want additional hours.
The Clerk highlighted the £1,790 room hire income
related to outstanding invoices from last financial year
received in 20/21. There was no Parish Hall income in the
first six months. The Welsh Blood Service had been invoiced
Caretakers wages underspend due to only basic hours
being paid due to the closure of the Parish Hall.
Electricity, heating oil, water, repairs and cleaning
materials all underspent due to the Hall closure.
Fire equipment has overspent due to the two fire risk
Large underspend in this area to date, but play area
remedial works, repairs and tree works are due to take place
In summary at the end of quarter 2, there is £39,525
underspend, however this is due to be reduced by year end
due to appointment of Administration officer and planned
play area repairs and tree works.
The Clerk sought feedback on the other reports circulated
Net position report, quarter flexed budget report. Members
agreed to receive the Summary report only in future, with
the Clerk having the other reports as backing reports if
required for questions.
The Finance Committee approved the quarter one and quarter
two financial reports. The Clerk stated that the bank
reconciliation on the new system was still being worked on
and will be presented at the next Finance meeting.
It was also noted that the monthly payment list for
authorisation by Council had slipped off the agendas.
Action: Clerk to ensure retrospective approval of
payments to 30/09/2020 is sought and monthly authorisation
is sought each month thereafter.