MINUTES OF THE ORDINARY COUNCIL MEETING HELD 16th
held virtually on-line over video /telephone conferencing
Cllrs. Mr Brian Colley
(BC) - Chairman, Mrs Jackie Allen (JA), Mr
Gareth Baines (GB),
Mrs Barbara Humphreys
(BH), Mr Newman James (NJ), Mrs
Sarah Williams (SW),
Ms Eleanor Burnham (EB),
Mrs Dot Griffiths (DG),
Mr Terry Evans (TE),
Mr Michael Maxfield
(MM), Mr Frank Hemmings (FH),
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
To Accept Apologies for Absence
Apologies for absence were received and
accepted from Cllrs.
Miss Lynne Painter and Mr Mark Roberts.
To make Declarations of Interest on items on
To confirm and sign the minutes as a true
record of the Ordinary Meeting held on 25th November 2020
The minutes were reviewed. GB proposed the
minutes as a true account, FH seconded, all agreed.
To consider any matters arising from the
minutes received above not reported elsewhere
Item 43 – Surgery – The Clerk reported that
Dr Chris Stockport from BCUHB had acknowledged our letter
and said that he would investigate before a full response is
Item 47 – Community Agent Christmas Hampers –
Members on the panel reported that the process to agree
nominations was successful.
Item 48 – Clogged drains – TE reported the
drain by the Hand Hotel to Wrexham Council. JA reported that
the wagon cleaning the drain had arrived that evening. MH
asked about the road sweeping. FH reported that the road
sweeper had spent two days in Chirk. Members queried if this
included Pentre and Black Park. FH agreed to check with
To receive the report from the Finance
Committee held on 9th December 2020
The Finance Committee report was presented to
Council. JA proposed the report as a true account, GB
seconded. All agreed.
Clerk highlighted the 2019-20 External Audit – Conclusion of
Audit (which had been circulated to all) and reported that
the Council had received a qualified audit due to not
publishing Committee minutes on our website. This will be
resolved with the new website. The Council acknowledged the
content of the audit report.
To consider Budget for 2021/22.
The Clerk took members through key budget
considerations which had been addressed by the Finance
Committee. The budget presented covered the three agreed
Council priorities whilst keeping the precept as low as
possible. There were no questions. NJ thanked the Finance
Committee members for their work on the 2021/22 budget. FH
recommended to Council that the budget be agreed as
presented. NJ seconded the proposal. The Council unanimously
agreed the 2021/22 budget.
To agree the Precept for Chirk Town Council
The precept within the agreed budget is
£120,154 (compared to £119,420 in 2020/21). This is an
overall increase of 0.61%. The Band D tax base works out at
£72.73 (compared to £71.77 in 2020/21), this is a household
increase of 0.96 pence for the year.
FH proposed to set the precept at £120,154.
NJ seconded the proposal. The Council unanimously agreed.
Action: Clerk to submit the Precept paperwork
to Wrexham Council.
To decide upon appeals for financial
Chirk Playgroup – It was noted that that
legally the Council cannot support staff wages. It is not a
hardship grant. JA proposed that this request is not
supported. TE seconded the proposal. The Council did feel
for the Playgroup’s situation and wanted to advise them
where they could try to seek grant funding from e.g. Family
Information Service, Wrexham Council Business Support
Department, AVOW etc.
Clerk to telephone the playgroup with the outcome and
discuss other support sources.
Chirk AAA’s – MH declared an interest.
Members discussed the appeal in detail. FH proposed to
support with £500, NJ seconded the proposal. JA amended the
proposal to support with £250, seconded by BH. The
amendment was defeated. There was a majority vote for the
£500 support and the motion carried.
Clerk to notify all.
TE discussed if the Council should have some
mechanism in relation to annual appeals? NJ thought this
should be considered
at a General Purposes Committee and this was supported.
To receive the oral report of the Clerk –
The Clerk provided a verbal update on the
Parish Hall opening and closing over
Christmas and the changes due to Covid lockdown. It was
proposed to close the Parish Hall indefinitely from Friday
18th December 2020. JA supported the proposal, NJ
seconded, all agreed.
Electrical works have been completed.
The lift is out of order
Wales audit arrangements
commence from April
2021, moving to a 1 in 3 year more detailed
audit. Chirk will be in the first round. Further information
Annual leave of staff over the Christmas
The Clerk proposed that the two extra
Statutory leave days are 24th and 31st
December 2020 as per previous years. The Council agreed to
To present items for inclusion on the next
Members requested that Parking is discussed
at the next meeting. Members highlighted a number of
concerns, parking on the pavement outside the Castle
Tandoori and Colliery Road where there had been an incident
when Fire Engine could not get through due to the car
parking illegally. It was agreed that a standard letter be
sent to all business.
Clerk to write and issue a letter to business on High Street
and Colliery Road.
SW asked if the speed sign could be moved
back to Lodgevale. It was confirmed that it was due to go to
Pentre next. This was accepted.
Non Agenda Item
EB submitted her resignation as Councillor.
She thanked everyone for the opportunity to represent the
community. The Chairman, on behalf of the Council thanked EB
for her years of service. Thanks was shared by all.
BC wished all Members a Merry Christmas.