MINUTES OF THE ORDINARY COUNCIL MEETING HELD 16th
held virtually on-line over video /telephone conferencing
Cllrs. Mr Brian Colley
(BC) - Chairman, Mrs Jackie Allen (JA), Mr
Gareth Baines (GB),
Mrs Barbara Humphreys
(BH), Mr Newman James (NJ), Mrs
Sarah Williams (SW),
Ms Eleanor Burnham (EB),
Mrs Dot Griffiths (DG),
Mr Terry Evans (TE),
Mr Chris Burgoyne (CB),
Mr Michael Maxfield (MM),
Mr Frank Hemmings (FH),
Also in attendance:
Mrs Karen Brown (KB) -
Clerk to the Council,
Mrs Rebecca Ap Gwyn
(RAG) – Administration Officer
To Accept Apologies for Absence
absence were received and accepted from Cllrs.
Miss Lynne Painter and Mr Mark Roberts.
To make Declarations of Interest on items on the agenda
To confirm and sign the minutes as a true record of the
Ordinary Meeting held on 25th November 2020
The minutes were reviewed. GB proposed the minutes as a true
account, FH seconded, all agreed.
To consider any matters arising from the minutes received
above not reported elsewhere
Item 43 –
Surgery – The Clerk reported that Dr Chris Stockport from
BCUHB had acknowledged our letter and said that he would
investigate before a full response is made.
Item 47 –
Community Agent Christmas Hampers – Members on the panel
reported that the process to agree nominations was
Item 48 –
Clogged drains – TE reported the drain by the Hand Hotel to
Wrexham Council. JA reported that the wagon cleaning the
drain had arrived that evening. MH asked about the road
sweeping. FH reported that the road sweeper had spent two
days in Chirk. Members queried if this included Pentre and
Black Park. FH agreed to check with Wrexham.
To receive the report from the Finance Committee held on 9th
The Finance Committee report was presented to Council. JA
proposed the report as a true account, GB seconded. All
The Clerk highlighted the 2019-20 External Audit –
Conclusion of Audit (which had been circulated to all) and
reported that the Council had received a qualified audit due
to not publishing Committee minutes on our website. This
will be resolved with the new website. The Council
acknowledged the content of the audit report.
To consider Budget for 2021/22.
The Clerk took members through key budget considerations
which had been addressed by the Finance Committee. The
budget presented covered the three agreed Council priorities
whilst keeping the precept as low as possible. There were no
questions. NJ thanked the Finance Committee members for
their work on the 2021/22 budget. FH recommended to Council
that the budget be agreed as presented. NJ seconded the
proposal. The Council unanimously agreed the 2021/22 budget.
To agree the Precept for Chirk Town Council for 2021/22
The precept within the agreed budget is £120,154 (compared
to £119,420 in 2020/21). This is an overall increase of
0.61%. The Band D tax base works out at £72.73 (compared to
£71.77 in 2020/21), this is a household increase of 0.96
pence for the year.
FH proposed to set the precept at £120,154. NJ seconded the
proposal. The Council unanimously agreed.
Action: Clerk to submit the Precept paperwork to Wrexham
To decide upon appeals for financial assistance received
Chirk Playgroup – It was noted that that legally the
Council cannot support staff wages. It is not a hardship
grant. JA proposed that this request is not supported. TE
seconded the proposal. The Council did feel for the
Playgroup’s situation and wanted to advise them where they
could try to seek grant funding from e.g. Family Information
Service, Wrexham Council Business Support Department, AVOW
Clerk to telephone the playgroup with the outcome and
discuss other support sources.
Chirk AAA’s – MH declared an interest. Members discussed the
appeal in detail. FH proposed to support with £500, NJ
seconded the proposal. JA amended the proposal to support
with £250, seconded by BH. The amendment was defeated.
There was a majority vote for the £500 support and the
Clerk to notify all.
if the Council should have some mechanism in relation to
annual appeals? NJ thought this should be considered
at a General Purposes Committee and this was supported.
To receive the oral report of the Clerk – includes
provided a verbal update on the following areas:
Parish Hall opening and closing over Christmas and the
changes due to Covid lockdown. It was proposed to close the
Parish Hall indefinitely from Friday 18th
December 2020. JA supported the proposal, NJ seconded, all
Electrical works have been completed.
The lift is out of order
Wales audit arrangements
commence from April
to a 1 in 3 year more detailed audit. Chirk will be in the
first round. Further information to follow.
Annual leave of staff over the Christmas period.
proposed that the two extra Statutory leave days are 24th
and 31st December 2020 as per previous years. The
Council agreed to these dates.
To present items for inclusion on the next agenda
requested that Parking is discussed at the next meeting.
Members highlighted a number of concerns, parking on the
pavement outside the Castle Tandoori and Colliery Road where
there had been an incident when Fire Engine could not get
through due to the car parking illegally. It was agreed that
a standard letter be sent to all business.
Clerk to write and issue a letter to business on High Street
and Colliery Road.
SW asked if
the speed sign could be moved back to Lodgevale. It was
confirmed that it was due to go to Pentre next. This was
Non Agenda Item
her resignation as Councillor. She thanked everyone for the
opportunity to represent the community. The Chairman, on
behalf of the Council thanked EB for her years of service.
Thanks was shared by all.
BC wished all
Members a Merry Christmas.