
MINUTES
OF
THE ANNUAL GENERAL MEETING HELD 30th MAY 2018
Present
Cllrs Mr Frank Hemmings (FH), Mrs Jackie Allen (JA), Mrs Barbara
Humphreys (BH), Mr Brian Colley (BC),
Mr Michael Maxfield (MM), Ms. Eleanor Burnham (EB), Mr Gareth Baines
(GB), Mr Newman James (NJ),
Mrs Sarah Williams (SW), Mr Mark Holmes (MH), Mrs Dot Griffiths
(DG), Miss Lynne Painter (LP)
& Mr Mark Roberts (MR) late to arrive due to work commitments.
Mr Shaun Jones (SJ), Clerk to the Council. Ms. Lucy Wain, Press
NWN & 2 Members of the Public.
1.
TO ELECT THE CHAIR OF CHIRK TOWN COUNCIL FOR 2018/19 AND WITNESS THE
ACCEPTANCE OF OFFICE.
Cllr. Barbara Humphreys proposed Cllr. Jackie Allen for the post of
Chair. This was seconded by Cllr. Dot Griffiths. No other
nominations were made and Cllr. Jackie Allen was duly elected as
Chairman motion carried - unanimous.
Cllr. Allen after signing the Declaration of Office and being
presented with the Chain of Office by Cllr Frank Hemmings, she took
the opportunity to address the meeting and thanked Cllr. Frank
Hemmings for all his hard work over the last year and hoped it was
enjoyable. She thanked the Councillors on being elected as your
Chair and will perform the role to the best of her ability.
2.
TO ACCEPT APOLOGIES FOR ABSENCE
THROUGH THE CLERK.
Apologies for absence:
Cllr.
Mr Terry Evans & Ms Kirsty Cottam.
3.
TO RECEIVE REPORT FROM RETIRING CHAIR.
Cllr. Frank Hemmings thanked all members of the Council and the
Clerk for their support during his year as Chairman of the Council.
Continued improvements in the work of the Council were noted,
including the work of our Community Agent, during the period. Also
thanks to the caretaking staff for all their hard work.
4.
TO MAKE DECLARATIONS OF INTEREST IN
ITEMS ON THE AGENDA.
Declarations of Interest: No declarations of interest made at this
point.
5.
TO ELECT THE VICE-CHAIR OF CHIRK TOWN
COUNCIL FOR 2018/19 AND WITNESS THE ACCEPTANCE OF OFFICE.
JA called for proposals for the post of Vice-Chair of Chirk Town
Council.
Cllr. Mark Holmes proposed Cllr. Sarah Williams for the post of
Vice-Chair. This was seconded by Cllr. Mark Roberts.
Cllr. Lynne Painter proposed Cllr. Brian Colley for the post of
Vice-Chair. This was seconded by Cllr. Dot Griffiths.
JA called for a secret ballot where each Councillor selects one
candidate and hands the written slip to the Clerk. The Clerk sorted
and counted the votes, 6 for Cllr Williams and 7 for Cllr. Colley.
Cllr. Brian Colley was duly elected as Vice- Chairman motion
carried.
Cllr. Brian Colley signed the Declaration of Office.
6.
TO
MAKE APPOINTMENTS TO THE FOLLOWING COMMITTEES:
The following committees agreed and members elected thereto: -
General Purposes Committee.
The Full Council.
Plans Committee.
Chairman, Vice-Chairman, Mr Michael Maxfield, Mrs Barbara Humphreys,
Mr Mark Roberts,
Mrs Sarah Williams, Mr Mark Holmes, Mr Terry Evans, Miss Lynne
Painter, Mrs Dorothy Griffiths,
Mr Gareth Baines & Ms. Eleanor Burnham
Finance Committee.
Chairman, Vice-Chairman, Mrs Barbara Humphreys, Mr Mark Holmes, Ms
Kirsty Cottam,
Mr Terry Evans, Mrs Sarah Williams & Mr Gareth Baines.
Standing Orders Committee.
In abeyance.
Special Committee.
Chairman, Vice-Chairman,
Mrs Sarah Williams.
Consultations Committee.
Chairman, Vice-Chairman, Mr Mark Roberts.
Parish Hall Sub-Committee. Chairman,
Vice-Chairman, Mr Mark Holmes, Mrs Barbara Humphreys,
Mr Michael Maxfield, Mr Newman James, Mrs Dorothy Griffiths & Mr
Frank Hemmings.
Longfield Sub-Committee. The Full Council
Staffing & Policies Committee.
Chairman, Vice Chairman, Mr Mark Roberts, Mr Mark Holmes,
Mrs Sarah Williams, Miss Lynne Painter, Mr Frank Hemmings & Mr
Gareth Baines.
7.
TO AGREE APPOINTMENTS OF COUNCIL
REPRESENTATIVES ON THE FOLLOWING OUTSIDE BODIES
School Governors:
Ysgol Y Waun Chirk School
Mrs Sarah Williams.
Federated Pentre Controlled
Mrs Barbara Humphreys.
Chirk Charities
Mrs
Jackie Allen, Mr Newman James, Mr Mark Holmes and Mr Frank Hemmings.
Chirk Environmental Liaison Group
Chairman, Vice-Chairman, Mrs Sarah Williams,
Ms. Eleanor Burnham & Miss Lynne Painter.
Black Park Community Centre.
Mr Frank Hemmings and Mrs Sarah Williams.
OneVoice Wales, Wrexham/Flint Area Regional Committee.
Mrs Jackie Allen & Mr Mark Roberts.
Shrewsbury/Chester Rail Users Association.
Mrs Jackie Allen.
Chirk Air Training Corps Civilian Committee.
Mrs Jackie Allen.
North East Wales Play and Playing Fields Association.
The Clerk.
Penybont Liaison Group.
Mr Frank Hemmings. Mrs Barbara Humphreys and Mrs Jackie Allen.
Chirk Youth Football Club.
Mr Michael Maxfield, Mr Newman James, Mr Mark Holmes and Mr Mark
Roberts.
Footpath Liaison.
Mr Frank Hemmings and Mr Brian Colley.
Chirk/Ceiriog Valley Partnership.
Mrs Jackie Allen (Deputy Mr Frank Hemmings).
Chirk Celebrations and Lights Committee.
Mr Frank Hemmings, Mr Newman James, Mr Mark Roberts & Mr Mark
Holmes.
Chirk Recreation Ground Trust.
All members of the Council.
Chirk Community Forum.
Mrs Jackie Allen and Mr Frank Hemmings
Wrexham CBC Community Council Forum.
Chairman, Vice-Chairman and the Clerk.
Glyn Valley Tramway Trust
Mrs Jackie Allen.
Aqueduct Community Association
Mrs Barbara Humphreys.
Area of Outstanding Natural Beauty (AONB) Champion
Mr Frank Hemmings.
8.
TO AGREE DATES OF MEETINGS OF THE COUNCIL 2018/19
The suggested dates for Ordinary Meetings in 2018/19 were passed.
These will be published on our website.
9.
TO RECEIVE INFORMATION OF ATTENDANCE AT MEETINGS OF THE COUNCIL
2017/18.
Details of Councillors attendance for 2017/18 presented for
information. Congratulations to Cllr. Barbara Humphreys who
achieved 100% attendance.
10.
TO CONFIRM AND SIGN THE MINUTES AS A TRUE RECORD OF THE ORDINARY
MEETING HELD ON 25TH APRIL 2018.
The draft minutes for the Council Meeting held 25th April
are now put to the Council as an accurate record of proceedings.
The motion proposed LP and seconded EB was passed unanimously.
11.
TO CONSIDER ANY MATTERS ARISING FROM
THE MINUTES RECEIVED ABOVE NOT REPORTED ELSEWHERE.
Minute 170 The date of the Public Meeting has been moved from 11th
June 2018 further update to follow. A Four Councils meeting will
be arranged after the Public Meeting. This was usually an annual
event.
12.
TO CONSIDER A PROPOSAL TO EXCLUDE THE
PUBLIC AND PRESS FROM ITEM 28 ON THE AGENDA ON THE GROUNDS OF
CONFIDENTIALITY.
All agreed Motion Carried.
13.
TO CONSIDER NEIGHBOURHOOD POLICING
MATTERS.
No PCSO present this evening however a report has been received
today covering 25/4/ to 30/5.
Crimes- 11
5 X Thefts (car
battery/fish/purse/tables)
1x Currency offence (fake £20)
1x Domestic
2x Criminal damage (scratches on
car/window smashed)
1x theft from vehicle (fire
extinguisher)
1x dangerous dogs
ASB- 7
6 x neighbour disputes (4 from same
two addresses)
1x Go Safe van (shaked/abused by
youths)
BH reports of Arriva Buses are often speeding in Chirk. She also
reports of a resident with a double buggy witnessing an Arriva Bus
passing through the Church St pedestrian crossing while the lights
were red. It happened on May 2nd at approx. 9:15am.
This is very concerning. Would the CCTV camera have picked this up
? FH suggests this is taken up with Wrexham CBC with the officer
responsible for buses, there should be tachograph records to check
and perhaps a case of dangerous driving ? SJ requested to check the
recording on May 2nd.
DG and NJ have continued concerns over Colliery Road and
inconsiderate parking. A person in a wheelchair had to use the road
because the pavement was blocked by a van. The lack of lines has
been reported. The road surface is also in a shocking state. It is
understood there is a National Review on Parking on Pavements. DG
also reports that the entrance to the Public Car Park accessed
through Pwll y Waun was completely blocked by a vehicle parking on
the junction.
EB also highlighted the issue of dangerous parking. NJ is also
concerned over the complete lack of Police presence to deter all
these incidents.
BC reported a vehicle parked on the
zig zag zone North of the Church St pedestrian crossing. CCTV
information was used to report to the Police. It turns out the
vehicle was a hire car.
JA suggests thought be given to a campaign to highlight issues,
mapping and keeping evidence. Inform Highways and the Enforcement
Team to work on sorting out the problem. EB states this is really
Anti-Social Behaviour and FH states the Police have no authority
with respect to parking matters.
14.
TO RECEIVE REPORT AND RECOMMENDATIONS
FROM GENERAL PURPOSES COMMITTEE MEETING HELD 20TH
FEBRUARY 2018 AN OMISSION FROM AN EARLIER AGENDA.
The draft report for the General Purposes Committee Meeting held 20th
February 2018 is now put to the Council as an accurate record of
proceedings. The motion proposed FH and seconded LP was passed.
15.
TO RECEIVE REPORT AND RECOMMENDATIONS
FROM STAFF SUB-COMMITTEE MEETING HELD 22ND MAY 2018.
The draft report for the Staff Sub-Committee meeting held 22nd
May 2018 is now put to the Council as an accurate record of
proceedings. The motion proposed MH and seconded FH was passed.
Matters arising an appraisal for SJ has been arranged for 7th
June, JA, MR & FH to undertake.
16.
TO RECEIVE REPORT AND RECOMMENDATIONS
FROM FINANCE COMMITTEE MEETING HELD 22ND MAY 2018.
The draft report for the Finance Committee meeting held 22nd
May 2018 is now put to the Council as an accurate record of
proceedings. The motion proposed FH and seconded MH was passed.
Matters arising Item 8 members agreed to offer a prize for
the fastest male and female participating in the Chirk Triathlon.
This is a departure from presenting a prize to only local
competitors and reflects the increasing popularity of the Chirk
Triathlon. Each prize is a £50 donation to the winners charity of
choice.
17.
TO RECEIVE ORAL REPORTS FROM COUNCIL
REPRESENTATIVES.
FH reported on the recently held Chirk Environmental Liaison Group
meeting he and other members attended. Presentations from Kronospan,
Natural Resources Wales and Wrexham County Borough Council were
given. Concerning the use of the new silos, it is expected these
will be operating by the end of June. A request from a resident to
receive the meeting minutes was politely declined mainly on the
grounds of company confidentiality and for legal reasons as an
action over dust is ongoing. It is understood that Kronospan has
now submitted a significant variation under the permit regulation
which will take as long as 12 months to be approved. After this it
is expected that only NRW will regulate the processes undertaken by
Kronospan. NRW plan to hold some communication events later in the
year for the public to understand more the role of the single
regulator. WCBC stated they will undertake a new period of dust
monitoring in the coming weeks. Next CELG meeting is in September.
JA reported on the AGM of the Shrewsbury and Chester Rail Users
Assn. she recently attended. Overall the meeting were pleased with
the franchise being awarded to Keolis-Amey and expect more
improvements in the local rail service.
LP reported that she recently attended the Annual Review of Clwyd
Guiding. It was good to hear of their success over the previous 12
months.
18.
TO RECEIVE ORAL REPORTS FROM LOCAL
MEMBERS WREXHAM CBC.
FH reported Wrexham CBC recently held their Annual General Meeting
and the new Mayor Cllr. Andy Williams and Deputy Mayor Cllr. Rob
Walsh start their year of office. FH is now Vice-Chair -
Employment, Business and Investment Scrutiny Committee. There is a
new Bus operator EasyBus due to increase services running through
Chirk. An hourly service, Oswestry to Wrexham starts on 29.6.18.
Ian Bancroft has been appointed the new Chief Executive of Wrexham
Council.
19.
TO CONSIDER THE REINSTATEMENT OF
GOALPOSTS ON RECREATION GROUND OWNED BY WREXHAM CBC AT OFFA,
LODGEVALE PARK.
FH updated members on a recent report to him of a broken goal post
on the Offa recreation ground. Initially he requested Chirk TC
staff to make safe. Then WCBC removed all but one upright of the
goal. WCBC are responsible for the grassed area, Chirk TC lease the
fenced play area only. WCBC claim they have no money to replace the
goal post. Members requested this matter be discussed in more
detail and requested it placed on the agenda of a future General
Purposes Committee meeting.
20.
AN UPDATE ON PEN-Y-BONT LANDFILL SITE,
THE PROPOSED RE-DEVELOPMENT SITE VISIT FOR MEMBERS BEING ARRANGED.
BH advises a site visit has been arranged for Tuesday 5th
June 2018 at 6:20pm. All names of those wishing to attend need to
be submitted beforehand. 48 people could possibly attend. Sturdy
shoes recommended. Proposals are for 50/60 new homes and 30/40
holiday chalets.
21.
TO RECEIVE ORAL REPORT ON RECENT
MEETING WITH WREXHAM CBC STREET LIGHTING PLUS CONSIDER COST QUOTE
RECEIVED SUBSEQUENTLY.
FH and TE recently met with Paul Rogers and Steve Jones of WCBC to
discuss issues over street lighting provision in Chirk. A quotation
(£3,568 plus VAT) has been provided to Chirk Town Council to install
2 new street lights with LED lanterns and update another existing
lamp to LED in Walden Crescent. Footway lighting throughout Chirk
is likely to be behind current standards. GB commented that the
quotation received is lacking in detail. Really there is not enough
to go on. Questions raised what is the contractual arrangement ?
What does current Street Lighting precept pay for ? Is there any
plan to bring all footway lighting up to standard ? JA suggest 3
quotations would be preferred. Has Chirk TC the authority to add
new lights ? The thinking is that we would also have to maintain
new lamps installed. It was proposed by MR and seconded by SW
that Chirk Town Council should in principle look to improve the
lighting in Walden Crescent but once better information on costs is
received that the General Purposes Committee will need to ratify.
Motion carried.
22.
TO DECIDE UPON APPEALS FOR FINANCIAL
ASSISTANCE RECEIVED.
·
North Wales Miners Association Trust Ltd proposed BC, seconded EB
to grant £50 motion carried.
·
Childrens Air Ambulance proposed NJ, seconded MR to grant £100
motion carried.
·
Chirk Gardeners Club proposed EB, seconded FH to grant £100
motion carried.
·
Home Start proposed SW, seconded EB to grant £50 motion
carried.
·
Bobath Cymru proposed FH, seconded BH to leave on table
motion carried.
·
Double.LL proposed MH, seconded FH to leave on table
motion carried. Members are happy to support this business
venture but have no power to make a grant.
23.
TO RECEIVE THE ORAL REPORT OF THE
CLERK INCLUDES CORRESPONDENCE.
SJ advises that the renewal of Shrewsbury to Chester Rail Users
Association membership is due. Corporate membership is £10
annually. Members were happy to renew.
The suggestion from Wrexham County Borough Council that Chirk Town
Council consider the funding of a part time Seasonal Ranger for
Brynkinalt Park (The Mount). Members asked this matter be
placed on a future General Purposes Committee agenda for
consideration.
The April Kingdom Security report details 268 Fixed Penalty Notices
were issued across the County Borough 241 for cigarette litter.
In Chirk 26 FPNs issued included in this number is 1 Dog Fouling
and 1 Dog Exclusion.
Correspondence:-
·
One Voice Wales
Innovative Practice Conference, 4th
July 2018 Builth Wells. JA wishes
to attend all agreed plus the payment of the £50 conference fee.
·
Kidney Wales
Letter of thanks for £50 donation.
Noted
·
Chirk Youth FC
Thanks for the £250 donation the trip to Holland is on.
Noted
·
Karen Weaver AONB Communications Officer
Grand Opening of Minera Quarry Reserve -2nd
June 2018 10am 4pm. Noted and
already circulated to all members.
·
Seafarers UK
Fly the Red Ensign on 3rd September.
Leave on table.
24.
TO RECEIVE REPORT AND RECOMMENDATIONS
FROM PLANNING SUB-COMMITTEE MEETING HELD 30TH APRIL 2018.
The draft report for the Planning Sub-Committee Meeting held 30th
April 2018 is now put to the Council as an accurate record of
proceedings. All agreed motion carried.
25.
TO RECEIVE ORAL REPORT FROM PLANNING
SUB-COMMITTEE THAT MET PRIOR TO THIS MEETING - 30TH MAY
2018.
P/2018/0403
Change Of Use From A1 (Photographic Shop) To A3 Tea Room
2B Greystones Church Street
Chirk Wrexham LL14 5HA
A reference to the WCBC June Planning papers shows this
application has already been determined and has been refused. Let
it lie.
P/2018/0423 Application For Approval Of Reserved Matters
Pursuant To Outline Planning Permission P/2018/0053 - Appearance,
Landscaping, Layout, Scale For Mixed Use Development Comprising
Class A1 Foodstore, Petrol Filling Station And A3 Drive-Thru Cafe
Ruabon Business Park Site
Adjacent To A483 Ruabon Wrexham LL14 6TE
No Objection.
Pre- Application Consultation.
For the Development of an Orientated Strand Board Production
Facility
Kronospan Ltd Holyhead Road
Chirk
Members are concerned over the height of the proposed two buildings
(28m and 32.2m respectively) to accommodate the new production
facility and made the suggestion that Kronospan be approached to
request a site visit to place the new OSB facility in context of the
existing buildings layout. By majority the motion was carried that
the Planning Committee in its entirety be invited on the proposed
site visit. SJ to action.
26.
TO APPROVE PAYMENTS TO BE MADE AS ON
LIST ATTACHED.
A list of invoices and payments (to 30.5.18) amounting to £11,220.88
& £285.92 (using pre-paid creditcard) was given to the Council and
were passed for payment (see addendum).
Proposed GB, seconded SW to approve motion carried.
27.
TO PRESENT ITEMS FOR INCLUSION ON THE
NEXT AGENDA.
1.
SW requested an agenda item concerning the Skate Park on Chirk
Recreation Ground.
2. DG provided members with background the lack of grass
cutting for those that pay a service charge to WCBC Housing. The
presence of the 2 members of the public is believed to relate to
this they are very concerned. If no progress is seen this should
be a matter to put on the next agenda.
28.
TO CONSIDER NOMINATIONS FOR CITIZEN OF
THE YEAR 2017 AND AGREE TO WHOM IT SHOULD BE AWARDED.
Two nominations have been received for Councillors to consider. SJ
read out both and members were asked to vote on the first 9 votes
were cast in favour with one abstention. Mathematically this
demonstrates Council have decided upon the Chirk Citizen of the Year
2017. SJ will contact the person ahead of publically announcing the
name. Members thanked both nominators for taking the trouble and
encourage more names to be put forward in 12 months time.
Meeting closed 9:25pm.
Signed
Chairman
27th June 2018
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