MINUTES OF THE ORDINARY COUNCIL MEETING HELD 30th NOVEMBER 2016
Cllrs. Mr Frank Hemmings (FH), Mrs Suzanne Newell (SN), Mrs Barbara Humphreys (BH), Mr John Vant (JV), Mr Barry Evans (BE), Mr Mark Roberts (MR), Mr Deryn Poppitt (DP), Mr Brian Colley (BC), Mr Mark Holmes (MH), Mrs Sarah Williams (SW) & Mr Newman James (NJ).
WCBC Cllrs. Mr Terry Evans (TE) & Mr Ian Roberts (IR).
No PCSO available to attend.
Mr Shaun Jones (SJ), Clerk to the Council.
Chair of the Meeting - Cllr. Frank Hemmings will deputise in Cllr Allen’s absence.
Cllr. Hemmings asked all present to stand as a mark of respect over the news that Cllr. Dewi Evans passed away on Friday 28th October 2016. He was a Community Councillor for Llay, Gwersyllt and Chirk over a period in excess of 30 years. He was Chair of Chirk Town Council for 3 periods of office. He will be sorely missed. After a minutes silence and reflection the meeting commenced.
Apologies for absence:
Cllrs. Mrs Jackie Allen, Mr Michael
Maxfield & Mrs Claire Gough.
Declarations of Interest
80. MINUTES OF THE ORDINARY COUNCIL MEETING HELD 28th SEPTEMBER 2016 & 26th October 2016
The draft minutes for the meeting held 28th September 2016 have been amended and now put to the Council as an accurate record of proceedings. Proposed JV and seconded BC. Carried.
The draft minutes for the meeting held 26th October 2016 are now put to the Council as an accurate record of proceedings. Proposed DP and seconded BH. Carried.
81. MATTERS ARISING
DP has made a request to have any guidance notes on the use of social media to be distributed to all Councillors. SJ to action.
TE advised that the walls making the alley way off Lloyds Lane have been checked, SN requested at last meeting. They are deemed to be in a safe condition.
REPORT OF GENERAL PURPOSES COMMITTEE
MEETING HELD 24th OCTOBER 2016
REPORTS FROM COUNCIL REPRESENTATIVES
BE is the Chirk Town Council representative on the Ysgol Y Waun
Board of Governors. He is concerned that no notices of upcoming
meetings are being received. FH is the Chair of the Board of
Governors and will take this concern offline and it is expected to
be fully resolved.
SN attended the Ysgol Dinas Bran CoPE Evening fundraiser at the
White Waters Country Hotel in Llangollen. The Year 10 students did
extremely well. SJ has just received a note that the overall amount
raised has now exceeded £600 in aid of Hope House Children’s Hospice
FH has completed Dementia Champion training. He is proposing to
organise a meeting in January to look into Chirk applying for
“Dementia Friendly” accreditation. He is also participating in the
Wrexham Steering Group so hopefully we can replicate some of the
good ideas coming forward.
REPORTS – LOCAL MEMBERS WREXHAM CBC
· IR reports that the level of funding cuts is confirmed as £5m. This represents 0.5% reduction. Looks to continue for at least the next 3 years. Population figures affected the formula. Gwynedd for example was a winner – up 0.9%.
· Problems with the bins and recycling continue. The service has been poor for 2 months.
· TE has nothing to add.
· BE asked to know exactly where the cuts are to be made. IR understands that via the Difficult Decisions consultation some £3.5m are being discussed and an additional £1.5m in efficiency savings are hoped for. There is no concrete information available as yet.
BE asked for status on the planning application for Traveller Site
pitches up by Black Park. It was confirmed that this application
was refused by WCBC Planning Dept.
iBEACON - LOCAL HERITAGE INFORMATION
88. CLERK’S REPORT
· The Clerk was pleased to report to Councillors that the Armistice Day and Remembrance Sunday events were successful. Finally the gremlins were banished in the sound system and we received positive feedback from many of those that attended. Thanks to those Councillors that were present.
· SJ received an invitation from Chirk Celebrations and Lights Committee to switch on the Christmas Lights in Chirk on Saturday 3rd December. He has accepted although did feedback there were probably other far more worthy citizens of Chirk for this honour.
· SJ re-visited 2 quotations from Greenfingers Groundforce Ltd for adding fresh play bark to two play areas. He had been asked to enquire whether Wrexham County Borough Council would be prepared to hand over the play areas in best maintained state and refresh the play bark. Martin Howarth of WCBC explained to the Clerk that the Service Level Agreement in place clearly states Chirk TC are responsible and that no funds would be forthcoming. 3 years ago Chirk TC were offered the play areas to manage or they would be closed. Because the quotations total £2,700 alternative longer term options should be considered. If we continue with play bark as the surface we will continue to be faced by replenishment costs. SJ to invite suggestions from play surface suppliers.
· Councillors did express a wish to refurbish Black Park play area as this has been an issue raised for over 5 to 6 years. Contributions explained that the community needs to be consulted and some kind of plan that would cover a wider age range – currently our play area is limited to 8 years and under. SJ has been contacted by interested residents and a meeting does need to go ahead to explore options.
· A program of bespoke One Voice Wales Councillor Training sessions were arranged based at Chirk Parish Hall and offered to Chirk Councillors and neighbouring Community Councils. The courses were run on Mondays 7, 14, 21 & 28 November. 50 places were taken up – 20 by Chirk TC. Each place was billed at £34.50 to break even. The training cost to Chirk TC was £690 and approved by Councillors. Thanks to Tina Earley, Clerk Bay of Colwyn TC our trainer, who did an excellent job. BH & DP thanked the Clerk for initiating and for organising these worthwhile courses.
· Christmas Lights – it was confirmed that the usual budget contribution by the Council was £1,000. SJ will invoice for any excess to Chirk Celebrations & Lights Committee.
· Tree management on Chirk Recreation Ground being undertaken in 2 phases. The first has been completed at a cost of £500 and further £300 has been estimated. Approved.
· SJ briefly covered the Ongoing Matters report which details all outstanding actions from previous Council Meetings.
· A Framed Photo has been presented to Chirk Town Councillors by Stephen Davies who is responsible for the U13 Squad. They are pictured proudly wearing their new football kit which has the Council as their sponsor. BC, JA, BH & FH are pictured with the team. All noted this as a nice gesture.
89. APPEALS FOR FINANCIAL ASSISTANCE
Royal British Legion Annual Appeal – SJ advised that of late the payment made for the 2 wreaths presented by Chirk Town Council at Chirk and Pentre War Memorials on Remembrance Sunday are invoiced and paid for - £40 while our usual donation is £200 annually. It was proposed by BC and seconded by DP that we make a top-up donation to the appeal of £160 – motion carried.
British Red Cross – North Wales Office – financial support requested. DP proposed a donation of £50 and this was seconded by MH. Motion carried.
Anglesey National Eisteddfod 2017 – SJ advised our usual annual donation was £50. This can sometimes be raised to £100 when the event is staged closer to home. JV made a proposal that we double our £50 donation this year for the Angelsey event in memory of Cllr. Dewi Evans who was a long term supporter of the National Eisteddfod (as well as the Llangollen International Musical Eisteddfod). This was seconded by all present and carried.
Marie Curie – Local NE Wales Service – financial support requested. SN proposed a donation of £100 and this was seconded by MH. Motion carried.
· Cymru’n Cofio Wales Remembers 1914 – 1918’s Programme 2017 Brochure – invited to submit information on any planned events for next year. Also Partnership Day 2017 is to be held on 26.1.17 at the Royal Welsh Showground, Builth Wells. Any organisations or individuals working on WW1 Centenary projects are invited to attend. Noted.
· Bruno Peek, Pageant Master – issues on update on “Battle’s Over” A Nations Tribute, 11th November 2018 – 100 Years of Remembrance. It is proposed a chain of beacons are lit at 7pm to commemorate and remember. Suggested that the Clerk writes to Chirk Castle to enquire if there would be interest in hosting in 2018.
· Christine Ashford – Friends of Chirk Station – informs the Council that the group have received a number of accolades this year including success at the recent Keep Wales Tidy Awards. They were presented with the award of “Best Unstaffed Station”. The Clerk was asked to write a note of congratulations from the Council.
· Wales Community Health Councils – Gwen Clements – writes to inform of the process of reviewing National Atandards for CHC’s in Wales. Views are invited. The Clerk was asked to circulate to all Councillors and they can contribute any views they might have on the standards.
· Wrexham Fairtrade Coalition – Renewal of Status – see http://wrexhamfairtrade.org.uk. Noted
· Youth Support Services – 4 letters dated 28.10.16, 3.11.16 & 14.11.16 (2). – these will form part of the ongoing evaluation of how Chirk Town Council will consider the redeployment of budgeted funds that were allocated to the WCBC School Holiday Playwork Scheme which we have decided to no longer participate in. The Clerk will make reference in planned future meetings.
91. PLANNING MATTERS
The following applications for planning consent received from the Chief Planning Officer, Wrexham County Borough Planning Authority under the consultation procedures for consideration and comment was dealt with.
P/2016/0998 Change of Use from Dog Parlour (Use Class A1) to Food
and Drink (Use Class A3).
93. ANY OTHER BUSINESS
· JV had a statement to acknowledge that it was good to see children on cycles being trained - close to his home although an adult was also noted as cycling on the footpath at the same time !
FH reported that crocus planting (Holyhead Rd and Cemetery) and the
replacement of 2 oaks on Chirk Recreation Ground has been
undertaken. A purple Spring supporting the eradication of polio is
eagerly awaited. IN addition a reminder to members that the
Christmas Lights will be turned on this Saturday preceded by the
Ysgol Y Waun choir singing in St Marys Church.
Meeting closed 8.25pm.
Signed Chairman 14th December 2016