CHIRK TOWN COUNCIL                                                                                     CYNGOR TREF Y WAUN


30th APRIL 2014

Present   Cllrs Mr D Evans, Mrs H J Spragg, Mrs J Allen, Mrs B Humphreys, Mrs S Newell, Ms H Pepler,              Mr M Maxfield, Mr B Colley, Mr J Vant, Mr D Poppitt.                                                                                                 Cllrs Terry Evans and Ian Roberts, Wrexham CBC                                                                                                                                                   Mr Sam Hughes, Clerk to the Council.                                                                                                                                                                                                               One member of the public.

In the absence of the Chairman of the Council Vice-Chairman Cllr Dewi Evans took the Chair.

Apologies. Apologies for absence were received from Cllrs Mr F Hemmings, Mr N James, Mr M Holmes and Mrs C Gough.   

130. VACANCY – CHIRK NORTH WARD. The Clerk reported receipt of communication from Cllr Richard Jones who because of family commitments was leaving the Council.  The Clerk informed the Council that he had notified the Returning Officer and proper notice of the vacancy had now been displayed on the Council and public notice boards.  Members were saddened by the news with the Vice-Chairman expressing thanks to Richard for his services and saying what a good councillor Mr Jones had been. Council noted that procedures had been taken to fill the vacancy.

131. MINUTES.  The minutes of the meeting s of the Council on the 26th March 2014 were confirmed as a correct record.


121/112. Chirk Play Scheme. The Clerk provided copies of a play scheme report from play scheme team with details of attendance during the Easter break. This was noted.



The Council was informed that the Chirk PCSO had been called out to an incident in Llangollen and was not able to attend the meeting.   Cllr Allen informed that Council that she had been informed when attending a recent meeting that the Cefn Police Station was closed temporarily and the officers were stationed at Chirk. She also said that working arrangements of the officers had been altered so that one officer would always be available but adding that the officer would be covering other areas as well as Chirk.

Members were not pleased to hear this information and agreed that a letter should be sent to the Police r expressing the Councils concern at not being formally informed of the situation and to the officer on duty having to police the larger area outside of Chirk.


134.ANNUAL MEETING OF WREXHAM COUNTY BOROUGH COUNCIL                                                                     The Clerk reported receipt of an invitation for a representative of the Council to attend the Annual meeting that will take place at the Guildhall, Wrexham on Tuesday 20th May 2014. It was agreed that the Chairman should attend to represent the Council.



The Clerk reported receipt of Notice of Audit of the Council’s accounts for the financial year ending 31st Marchn2014 from UHY Hacker Young.  The date set for the Audit is June 28th 2014.  The Clerk said that proper notice of the audit will be posted on the Councils Notice Board in due course.  This information was noted.



The Clerk informed the Council that membership of One Voice Wales was due for renewal at a cost of £450.00.   The Council agreed to renew the membership.


The Clerk referred to this document that gave useful information about Community and Town Councils and recommended that each member receives a copy.  This was agreed.



The Clerk reported receipt of correspondence that was dealt with as follow: -

a.       Post-event Report from the Police and Crime Commissioner for North Wales “Making the Connections” Third Sector Engagement Event 20th February 2014.  This report was noted.

b.      A copy of the Planning (Wales) Bill in draft form.  This is an Act of the |National Assembly for Wales to make provision about national, strategic and local development planning in Wales; to make provision for certain applications for planning permission and certain other connected applications to be made to the Welsh Ministers;  to make other provision about development management and applications for planning permission;  and for connected purposes.   The Clerk said he hoped the Head of Community Wellbeing and Development will organise meetings to give information and advice on the procedures.

c.       Severn Dee Newsletter of the Shrewsbury Chester Rail Users Association with notice of renewal of the Council membership costing £19.00.  It was agreed to renew the membership.

d.      A Report of the Betsi Cadwaladr Stakeholder Reference Group Meeting was received from Jack Abbott the newly appointed representative. It was noted that the next meeting of the Group was scheduled for Monday 12th May 2014. It was agreed that Cllr Pepler should have a copy of the report.

e.      Notice of a change in date for the Wrexham Town and Community Forum to Thursday 17th July 2014 with any item that the Council wished to be included in the agenda needed to be received by Wrexham Council by the 27th June.  The Clerk said it was usual for the Chairman, Vice-Chairman and Clerk to attend these meetings.  This was noted.

f.        Letter from Darrell Wright and Stella Matthews Chairman and Secretary of ht e Splash Community Trust respectively asking for the Council’s support for the Trust that is working to re-open the Plas Madoc Leisure Centre that has been closed by Wrexham CBC and to consider pledging a grant towards the re-opening of this facility. During the ensuing discussion members recommended that more information about the Trusts Business Plan and any relevant information to allow further discussion.  This was agreed.



Payments.                                                                                                                                                          A list of invoices and payments amounting to £11,485.97 were given to the Council and were passed for payment.  (see addendum).


Accounts report to 31st March 2014.                                                                                  

The Clerk provided members with details of expenditure to 31st March 2014 compared to the annual budget agreed by the Council.  The Clerk also provided detail of the bank reconciliation showing that expenditure totalled £131142.85 and receipts £135643.12.                                                                                                                                 The Council accepted the report and thanked the Clerk.


Signed                                                  Chairman                                                                            28th May 2014