Home Page Councillors Dates of Meetings / Information Available Minutes of Meetings

Clerk
Shaun Jones
Clerc

Telephone: 01691772596
Email: chirk.towncouncil@btinternet.com

Parish Hall
Holyhead Road

Chirk
Wrexham, LL14 5NA


  Notice of Meeting as a pdf file

25th May, 2018.

NOTICE OF MEETING

 

THE ANNUAL GENERAL MEETING

of

CHIRK TOWN COUNCIL

will be held at the

PARISH HALL CHIRK

on

WEDNESDAY 30th MAY 2018

at

7:00pm.

AGENDA

 

1.    To elect the Chair of Chirk Town Council for 2018/19 and witness the acceptance of office.

2.    To accept apologies for absence through the clerk.

3.    To receive report from retiring Chair.

4.    To make Declarations of Interest in items on the agenda.

5.    To elect the Vice-Chair of Chirk Town Council for 2018/19 and witness the acceptance of office.

6.    To make appointments to the following committees:

6.1. Plans (membership 9 plus Chair & Vice-Chair)

6.2. Finance (membership 5 plus Chair & Vice-Chair)

6.3. Special (membership 1 plus Chair & Vice-Chair)

6.4. Consultations (membership 1 plus Chair & Vice-Chair)

6.5. Parish Hall (membership 4 plus Chair & Vice-Chair)

6.6. Longfield (membership 15 full Council)

6.7. Staff & Policies (membership 4 plus Chair & Vice-Chair)

6.8. General Purposes (membership 15 full Council)

7.    To agree appointments of Council Representatives on the following outside bodies:

7.1. School Governors – Ysgol Y Waun and Federated Pentre Controlled (1 member each)

7.2. Chirk Charities (membership 4)

7.3. Chirk Environmental Liaison Group (membership 5 plus Chair & Vice-Chair)

7.4. Black Park Community Centre (membership 2)

7.5. One Voice Wales Wrexham/Flint Area Committee (membership 2)

7.6. Shrewsbury/Chester Rail Users Association (membership 1)

7.7. Citizen’s Advice Bureau (membership 1)

7.8.     Chirk Air Training Corps (membership 1)

7.9.     Penybont Liaison Group (membership 3)

7.10. Chirk Youth Football Club (membership 4)

7.11. Footpath Liaison (membership 2)

7.12. Chirk & Ceiriog Valley Partnership (membership 1)

7.13. Chirk Celebrations & Lights Committee (membership 4)

7.14. Chirk Court Residential Home Management Committee (membership 2 – 1 deputises)

7.15. Chirk Community Forum (membership 1)

7.16. Chirk Recreation Ground Trust (membership 15 full Council)

7.17. Wrexham Town & Community Council Forum (membership Chair, Vice-Chair & Clerk)

7.18. Glyn Valley Tramway Trust (membership 1)

7.19. Aqueduct Community Association (membership 1)

7.20. Area of Outstanding Natural Beauty (AONB) Champion (membership 1)

8.    To agree dates of meetings of the Council 2018/19.

9.    To receive information of attendance at meetings of the Council 2017/18.

10.To confirm and sign the minutes as a true record of the Ordinary meeting held on 25th April 2018.

11.To consider any matters arising from the Minutes received above not reported elsewhere.

12.To consider a proposal to exclude the public and press from item 28 on the agenda on the grounds of confidentiality.

13.To consider Neighbourhood Policing matters.

14.To receive report and recommendations from General Purposes Committee meeting held 20th February 2018 – an omission from an earlier agenda.

15.To receive report and recommendations from Staff Sub-Committee meeting held 22nd May 2018.

16.To receive report and recommendations from Finance Committee meeting held 22nd May 2018.

17.To receive oral reports from Council Representatives.

18.To receive oral reports from Local Members – Wrexham CBC.

19.To consider the reinstatement of goalposts on Recreation Ground owned by Wrexham CBC at Offa, Lodgevale Park.

20.An update on Pen-y-Bont Landfill Site, the proposed re-development – site visit for members being arranged.

21.To receive oral report on recent meeting with Wrexham CBC Street Lighting plus consider cost quote received subsequently.

22.To decide upon appeals for financial assistance received.

23.To receive the oral report of the Clerk – includes correspondence.

24.To receive report and recommendations from Planning Sub-Committee meetings held 30th April 2018.

25.To receive oral report from Planning Sub-Committee that met prior to this meeting - 30th May 2018.

26.To approve payments to be made as on list attached.

27.To present items for inclusion on the next agenda.

28.To consider nominations for Citizen of the Year 2017 and agree to whom it should be awarded.

THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO ATTEND

 


 

Dates for Ordinary Meetings 2017/18.

 

Wednesday 28th June, 2017

Wednesday 26th July 2017

Wednesday 27th September 2017

Wednesday 25th October 2017

Wednesday 29th November 2017

Wednesday 13th December 2017

Wednesday 31st January 2018

Wednesday 28th February 2018

Wednesday 28th March 2018

Wednesday 25th April 2018

Wednesday 30th May 2018 - AGM

 

MEETINGS WILL BE HELD AT

THE PARISH HALL, HOLYHEAD ROAD, CHIRK

STARTING AT 7 pm.

(UNLESS OTHERWISE NOTIFIED)

The Public and Press are cordially invited to attend


 

FREEDOM OF INFORMATION ACT 2000

Information available from CHIRK TOWN COUNCIL

 

Information to be published How the information can be obtained Cost
Class1 - Who we are and what we do

Chirk town council is part of Wrexham County Borough and has two electoral wards Chirk North and Chirk South.

The Council’s website is http://www.chirk.info/

(hard copy and/or website)  
Who’s who on the Council and its Committees See website

Contact Clerk

Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) See website

Contact Clerk

Free
Location of main Council office and accessibility details See website

Contact Clerk

Free
Staffing structure Contact Clerk  
     
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)  
Annual return form and report by auditor
for 2016/17 click here
Hard copy – contact Clerk 10p per page
Finalised budget Hard copy – contact Clerk 10p per page
Precept Hard copy – contact Clerk 10p per page
Borrowing Approval letter Hard copy – contact Clerk 10p per page
Financial Standing Orders and Regulations Hard copy – contact Clerk 10p per page
Grants given and received Website/Council minutes

Hard copy – contact Clerk

Free
List of current contracts awarded and value of contract Hard copy – contact Clerk  
Members’ allowances and expenses Hard copy – contact Clerk  
     
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)  
Parish Plan (current and previous year as a minimum) n/a  
Annual Report to Parish or Community Meeting (current and previous year as a minimum) n/a  
Quality status n/a  
Local charters drawn up in accordance with DCLG guidelines n/a  
     
Class 4 – How we make decisions

At monthly Council meetings and sub-committee meetings as required.

(hard copy or website)  
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) See website

Hard copy – contact Clerk

Free
Agendas of meetings (as above) Hard copy – contact Clerk  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. See website

Hard copy – contact Clerk

Free
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Hard copy – contact Clerk  
Responses to consultation papers Hard copy – contact Clerk  
Responses to planning applications Website/Council minutes

Hard copy – contact Clerk

Free
Bye-laws n/a  
     
Class 5 – Our policies and procedures

Current information only

   
Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements - Concerns and Complaints Policy click here

Hard copy – contact Clerk 10p p/sheet
Policies and procedures for the provision of services and about the employment of staff: Hard copy – contact Clerk  
Information security policy In preparation  
Records management policies (records retention, destruction and archive) Hard copy – contact Clerk  
Data protection policies In preparation  
Schedule of charges )for the publication of information) Contact Clerk  
     
Class 6 – Lists and Registers

Currently maintained lists and registers only

Information may only be available by inspection)  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Contact Clerk  
Assets Register Contact Clerk  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Contact Clerk  
Register of members’ interests Contact Clerk  
Register of gifts and hospitality Contact Clerk  
     
Class 7 – The services we offer

Current information only

   
Allotments n/a  
Burial grounds and closed churchyards Hard copy – contact Clerk  
Community centres and village halls Hard copy – contact Clerk  
Parks, playing fields and recreational facilities Hard copy – contact Clerk  
Seating, litter bins, clocks, memorials and lighting Hard copy – contact Clerk  
Bus shelters n/a  
Markets n/a  
Public conveniences n/a  
Agency agreements n/a  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Hard copy – contact Clerk  
     
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

   
Applications for financial assistance Website/Council minutes Free
Notice Boards Contact Clerk  
     
     
     

under the model publication scheme

CONTACT DETAILS

Mr Shaun Jones, Clerk to the Council, Parish Hall, Holyhead Road, Chirk, Wrexham, LL14 5NA.

Telephone : 01691 772596

Email: chirk.towncouncil@btinternet.com 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

* the actual cost incurred by the public authority

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet - black & white Actual cost *
     
     
  Postage Actual cost of Royal Mail standard 1st & 2nd class
     
Statutory Fee   In accordance with the relevant legislation
     
Other Burial & Memorial Fees –

Chirk Cemetery

Contact Clerk