OF THE ORDINARY MEETING HELD 27th
Cllrs. Mrs Jackie Allen (JA), Mr Brian Colley (BC), Mrs Barbara
Humphreys (BH), Mr Michael Maxfield (MM), Mr Frank Hemmings (FH),
Ms. Eleanor Burnham (EB), Mr Terry Evans (TE), Mr Gareth Baines
Mrs Sarah Williams (SW), Ms Kirsty Cottam (KC), Mr Mark Holmes (MH),
Mrs Dot Griffiths (DG),
Miss Lynne Painter (LP) & Mr Mark Roberts (MR)
Mr Shaun Jones (SJ), Clerk to the Council. Ms. Lucy Wain, Press
Apologies for absence: Cllr. Newman James.
Declarations of Interest
Declarations of Interest: Agenda item 12. Appeals for Financial
Assistance Cllr. Mark Holmes declared a personal interest but not
prejudicial concerning an appeal from Chirk AAA Football Club and
completed a declaration form. He will take part in the Council
TO CONFIRM AND SIGN THE MINUTES AS A TRUE RECORD OF THE ANNUAL
GENERAL MEETING HELD ON 30TH MAY 2018.
The draft minutes for the Annual General Meeting held 30th
May 2018 are now put to the Council as an accurate record of
proceedings. The motion proposed GB and seconded MM was passed
TO CONSIDER ANY MATTERS ARISING FROM
THE MINUTES RECEIVED ABOVE NOT REPORTED ELSEWHERE.
TO CONSIDER NEIGHBOURHOOD POLICING
No PCSO present, however, a report from PCSO Dean Sawyer lists 5
crimes and 5 instances of ASB for the month of June to date.
TO RECEIVE REPORT AND RECOMMENDATIONS
COMMITTEE MEETING HELD 21ST JUNE 2018.
The draft report of the Finance Committee meeting held 21st
June 2018 is now put to the Council as an accurate record of
proceedings. The motion proposed SW and seconded BC was passed
Item 3 EB asked if illustrative graphics could be introduced
to make it easier to digest the financial data being reported on.
TO RECEIVE ORAL REPORTS FROM COUNCIL
BH gave members and update on a recent site visit to Pen y Bont
Landfill. We are at the pre application stage for outline planning
permission, some 60 houses are proposed on this brownfield site and
in addition some holiday cabins which would come later. Over 50
people attended the site visit. The next stage will be for the
application to be submitted to Wrexham County Borough Council.
JA reported on attending the recent One Voice Wales AGM for Wrexham
Flintshire and Denbighshire area. Lyn Cadwallader chaired the
meeting as Luned has recently stopped working for One Voice Wales.
It was reported that One Voice Wales will be represented by Lyn
Cadwallader on a Wales wide body with community asset transfer as
the area of focus. Rossett Community Council reported a part-time
street cleaner and odd job man. Neighbouring Gresford have also
engaged a linesman. These are examples of where the first tier of
local government having to fill gaps. It was also stated to expect
4 weekly bin collections as the new norm. Principal authorities are
TO RECEIVE ORAL REPORTS FROM LOCAL
MEMBERS WREXHAM CBC.
FH referenced a recent Wrexham County Borough Council report
published by Kingdom who are the third party contractor engaged to
enforce the Public Space Protection Order put in place by Wrexham
CBC. The report produced in May does detail Chirk North as being
the ward with the most tickets issued. The picture may not be so
black and white as the McDonald's restaurant in Chirk is located in
the ward and it is understood many of the tickets were issued at
this location. In addition a resident of Lodgevale has published a
letter which sets out opposition to the single site in Chirk which
is designated for 180 new homes as this is a greenfield site and in
the writer's view other brownfield sites should be conceded ahead.
The local development plan consultation is still open and as many
residents who wish to support or reject the proposals should
TE explained that budget provision in Wrexham County Borough Council
is very tight. Further savings on waste and recycling are
envisaged. Collection of green waste in the winter months is now
likely to stop and the frequency of black bin may be changed - every
three or four weeks as against the current fortnightly collection.
Even operation of libraries and public conveniences are areas where
more savings are being looked for. TE went on to advise that hedge
trimming in a number of nearby locations has either taken place or
will soon be undertaken. Councillor Newman James requested ahead of
this meeting that the hedges along Trap Bank and C&S stores also be
EB queried the period when green waste will not be collected. This
was thought likely to be from November to March.
BH suggests those that have paid for a second green bin look to
making a request for a partial refund if the service is suspended
The cost of purchasing a wheelie bin is set at approximately £58 -
for information, EB queried.
GB provided some information to TE regarding recent works in the
Fron Isa area that has uncovered tree roots damaging the water main
pipe. A reduction in pressure has been noted.
EB brought attention to concerns over a commercial premises placing
items for recycling alongside the usual domestic premises boxes. TE
will review this matter.
KC informed members that the Black Park Community Centre have
announced an emergency committee meeting and requests SW & FH to
BH mentioned a matter for FH, a recent road traffic accident and the
general high speed of traffic in the Pentre/Pen y Bont area. If
possible the speed of traffic should be monitored perhaps with an
automated traffic survey.
DG highlighted annoying illegal parking on Colliery Road.
Particularly bad on a Friday or Saturday evening. The painting of
road lines is a maintenance task very much needed. GB also
mentioned parking on double yellow lines by the Indian restaurant.
DG added that when the Youth Football Club are using the Longfield
Recreation Ground there are also parking issues - obstruction etc.
LP raised her concern to FH over the recent press comment over
littering in Chirk North ward. It was upsetting to read.
SW requested a look at overgrown hedgerows leading up to the
hospital. Some efforts have been made at the hospital but visibility
is still obscured for motorists. Secondly the worksite location
near to her home on Princess Avenue sees a good deal of
inconsiderate parking by the contractors. The service bus is having
to squeeze through and instances of cars being clipped have been
reported. Finally SW notes completion of the driveway improvements -
MR informs TE that the contractors at Mondelez will undertake work
to tidy the greenery along Station Avenue.
SW with one last contribution made mention of environmental health
concerns over the number of rats seen in the Duke Street area
primarily but other areas in Chirk also. Many instances are being
reported and people are paying to have the problems seen to. Please
ensure the WCBC team are also engaged to tackle the issue.
TO DETERMINE A MONTHLY SCHEDULE/CALENDAR FOR KEY COMMITTEE MEETINGS
The suggested dates for key committee meetings was approved by
TO DECIDE UPON WHEN MEETING MINUTES SHOULD BE AVAILABLE FOR REVIEW.
Members were asked to suggest when they would like to see draft
minutes published. EB thought "as soon as possible", while JA
suggested within a week. Finally it was agreed to trial a target of
10 days after the meeting. SJ is happy for this to be monitored and
if the target is missed on many occasions for this matter to be
reviewed once again.
TO MAKE SUGGESTIONS FOR AGENDA TOPICS FOR THE WREXHAM COUNTY BOROUGH
COUNCIL TOWN & COMMUNITY COUNCIL FORUM NEXT MEETING TO BE HELD IN
JA wished to highlight the Town & Community Council Forum hosted by
Wrexham CBC. This was in part brought about as the Charter
initiative was rejected by Wrexham County Borough Council, the forum
being the alternative. Of late a meeting has been cancelled at
short notice and there have been instances where items that have
been put forward for discussion have been knocked back. Subjects
like street lighting, school no waiting/20mph zones and planning.
EB expressed great concern and made the suggestion to table the
difficulties DG has been trying to get traction on over
inconsiderate and illegal parking on Colliery Road. Members agreed
to keep a close eye and to submit suggestions for discussion.
TO DECIDE UPON APPEALS FOR FINANCIAL ASSISTANCE RECEIVED.
SJ provided information on the annual budget set and total of grants
already made, £4,500 and £900 (April and May meetings)
respectively. This shows we are on track as we consider application
at 10 meetings annually thus apportioned as £450 at each meeting can
Chirk AAA Football Club
MH declared an interest and completed the requisite declaration
which will be recorded and published online. The appeal is for a
new team in the 16 19 years age group who cannot play in the adult
league. This initiative is seen as helping this age group by
providing a team sport and a positive activity. Costs for running 2
teams are currently c£8,000. proposed BC, seconded MM to grant
£400, an amendment to grant £600 proposed by SW, stating this was
a brand new section and she recognised there is little for this age
group to do (no youth club) and seconded EB 4 votes in
favour for the amendment not carried, for the original £400
proposed grant 8 votes motion carried. BC also recommended
that the team write to Glyn Wylfa who also award community grants.
Wrexham & District Citizens Advice Bureau
proposed GB, seconded DG to grant £200, an amendment to grant £500
proposed EB and seconded TE 5 votes in favour of the amendment
not carried, for the original £200 proposed grant 8 votes
motion carried. It was also suggested to make further
applications in future if necessary.
Nightingale House Hospice, Wrexham
proposed EB, seconded FH to grant £200 motion carried.
TO RECEIVE INTERNAL AUDITORS REPORT
AND ANNUAL RETURN FOR YEAR ENDED 31ST MARCH 2018.
The Internal Auditors report was thoroughly reviewed and
explanations by SJ provided when required. All members agreed that
the Audit report be noted. JA thanked the Clerk for the work
Then the completed Annual Return for 2017/18 was tabled. All
members gave approval and both the Responsible Financial Officer (RFO)
and Chair signed the section to complete the Annual Return.
Inspection by electors is closing on 19th July 2018 and
then all will be submitted to Grant Thornton the External
TO RECEIVE THE ORAL REPORT OF THE
CLERK INCLUDES CORRESPONDENCE.
SJ asked members for guidance over a request to place a banner
advertisement on the Holyhead Road railings bordering Chapel Lane
Recreation Ground. JA outlined that some years back when the town
were entered in Wales and Britain in Bloom competitions banners were
removed as being a tourist town we didnt think they made a great
impression and also whether free advertising be condoned. Also on
the railings further North in the New Rhos y Waun area these were
considered a problem because of restricting visibility close to the
road crossing. There have been exceptions allowed before and
since. In this case TE proposed we support Freedom Leisure
and agree to the poster so long as it is removed within a week of
the offer period closing. This was seconded by SW and the motion
carried but not unanimous.
The May 2018 report from Kingdom Security Ltd was outlined
including the Chirk North figure of 54 fixed penalty notices being
issued mostly for cigarette litter.
SJ advised receipt of the meeting minutes for the last Chirk &
Ceiriog Valley Partnership meeting held on the 8th May
2018. SJ attended in place of JA.
JA read out a letter addressed to the Clerk and all Councillors sent
by Mrs Cath Roberts our Community Agent. The letter advised of her
decision to resign from her position as the Community Agent in
Chirk. Cath has been studying for an Open University degree in
Social Care which now can be switched to Nursing (both courses share
the same initial modules) and in doing so Cath must also be employed
in an hospital environment. She states that she has really enjoyed
the post and will be sad to leave.
SJ has been requested to send a letter of thanks from the members to
EB stated she has recently been assisting Cath with the translation
into Welsh of a new publicity brochure. She adds her support for
the CA role. BC commented this was a very worthwhile activity in
the community. It was agreed that we should recruit a person to
take over from Cath. SJ will be delegated to undertake.
Chirk Youth U13 FC
Card expressing thanks for the support and in Holland they came
5th out of 20 teams competing they had an amazing time.
Wrexham Area Civic Society
Call for nominations Annual Awards.
Community Liaison Meeting 11.7.18 Wrexham Recycling Park.
Noted and JA/BH/GB plan to attend.
Stephen Birch Chirk Youth FC
Looking for additional pitches to play on.
Members note recent email correspondence
with the Clerk and confirm that Chirk Recreation Ground must not be
regularly offered for use to play football matches. JA to respond
along these lines.
North & Mid Wales Trunk Road Agent
Overnight works July, 1, 6 & 8.
TO RECEIVE REPORT AND RECOMMENDATIONS
FROM PLANNING SUB-COMMITTEE MEETING HELD 21ST JUNE 2018.
All members received and accepted the draft report as
With reference to Item 4 the pre-consultation stage for Kronospan
to develop a new production facility for Oriented Strand Board, GB
raised a concern over any effect this proposal may have on the water
supply particularly the companys use of bore holes to supply the
new process and any lasting effect on the water table. There are
many instances of lowering pressure in Clwyd South that may be as a
result of a change in water table levels.
TO CONSIDER ANY PLANNING APPLICATIONS
After a short discussion over the applications in hand, it was
agreed to call a Planning Sub-Committee meeting on the 10th
July 2018 (subject to confirmation by the Clerk).
TO APPROVE PAYMENTS TO BE MADE AS ON
A list of invoices and payments (to 27.06.18) amounting to
£11,799.86 & £713.51 (using pre-paid creditcard) was given to the
Council and were passed for payment (see addendum). All members
signalled acceptance motion carried.
TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA.
Look at Tenancy Agreement for Parish Hall House conditions by
which to keep the garden well maintained. Likely to be a future
agenda item at a General Purposes Committee meeting.
Meeting closed 8:43pm.
25th July 2018