MINUTES OF THE SPECIAL COUNCIL MEETING HELD 9th JANUARY 2018

 

Present

Cllrs. Mr Frank Hemmings (FH), Mrs Jackie Allen (JA), Mrs Barbara Humphreys (BH), Mr Terry Evans (TE),
Mr Mark Holmes (MH), Mrs Sarah Williams (SW) Miss Lynne Painter (LP), Mrs Dot Griffiths (DG),
Mr Brian Colley (BC), Mrs Eleanor Burnham (EB) & Mr Newman James (NJ).

Mr Shaun Jones (SJ), Clerk to the Council.

 

Not Present: Cllrs. Mr Gareth Baines & Ms. Kirsty Cottam.

 

Apologies

Apologies for absence: Cllrs. Mr Michael Maxfield & Mr Mark Roberts.

 

Declarations of Interest

None.

 

120.    TO RECORD NOTICE OF THE SPECIAL RESOLUTION THAT HAS REQUESTED RESCISSION OF THE PRECEPT RESOLUTION TAKEN AT THE COUNCIL MEETING ON 13TH DECEMBER 2017.

The Special Resolution was signed by 6 members, LP, MH, SW, BC, TE & JA.  JA made a statement as to why she put her name to this motion.

 

121.    TO CONSIDER BUDGET FOR 2018/19.
The Clerk presented an updated summary of income and expenditure for 3 financial periods, 2016/17 Actual, 2017/18 Probable and 2018/19 Estimated.  Between the meeting on December 13th and today further information has allowed for amounts to be more accurately reflected.  The updated figures are coloured red.  Using a data projector SJ was able to highlight some additional comments attached to a specific figure.  Taking the repairs estimate of 3,000 out of the business as usual Parish Hall expenses and now deducted from the earmarked reserve for renovations is seen to better reflect the real position.  BC raised the point over normal business practice to separate Capital expenditure out.  Additionally it is suggested that it would be helpful if allocations to earmarked reserves are made when the full year account statements are available.  So instead of adding to the Parish Hall Renovations at the start of 2018/19 it should take place in June 2019 when it is expected there will be a surplus as historically the finances of the Council have provisions built in that are often not drawn down e.g. Election expenses.  The resulting review sees the following updates:-

 

    Parish Hall estimated net expenditure lowered by 4,500.00 (removal of repairs line and misc. exps reduced by half and income from the Hall revised up by 1,000.00).

    Recreation estimated net expenditure lowered by 2,500.00 (members lowered the budget for replacement and new play equipment).

 

TO AGREE THE PRECEPT FOR CHIRK TOWN COUNCIL FOR 2018/19.
On the tabled financial information it is estimated that 92,654 will be required to meet the financial commitments of the Council.  In 2017/18 the Precept raised 92,574, 3% higher on the previous year and for a Band D property this was 55.50.  It was proposed by MH and seconded by BC that a Band D property in 2018/19 see an increase of 2.22 to 57.72 which is effectively as close to current level of price inflation.  The rise in the precept requested by Chirk Town Council has been curbed and will see even closer scrutiny on expenditure to ensure the risk of overspend is contained. The motion was put to the Council and carried, 8 votes with 2 abstentions.  The Chair took the opportunity to thank the Clerk for all the work undertaken in bringing this up to date financial information before the Council.


 

Meeting closed 9.10pm.

 

Signed                                    Chairman                                                                                 31st January 2018