MINUTES OF THE ANNUAL GENERAL MEETING HELD 10th MAY 2017
Cllrs Mrs Jackie Allen (JA),
Mrs Barbara Humphreys (BH), Mr Brian Colley (BC), Mr Frank Hemmings
Apologies for absence: Cllr. Mr Michael Maxfield, Mr Newman James & Ms Kirsty Cottam.
Declarations of Interest
Declarations of Interest: No declarations of interest made at this point
1. TO ELECT THE CHAIR OF CHIRK TOWN COUNCIL FOR 2017/18 AND WITNESS THE ACCEPTANCE OF OFFICE
Before the Chair Cllr. Jackie Allen called for proposals for Chair of the Council for 2017/18 she thanked all members of the Council and the Clerk for their support during her year as Chairman of the Council. Continued improvements in the work of the Council were noted during the period. Also thanks to the caretaking staff for all their hard work - who are now a smaller team of two.
Cllr. Mark Roberts proposed Cllr. Frank Hemmings for the post of Chair. This was seconded by Cllr. Sarah Williams. No other nominations were made and Cllr. Frank Hemmings was duly elected as Chairman – motion carried.
signing the Declaration of Office and being presented with the Chain
of Office by Cllr Jackie Allen, he took the opportunity to address
the meeting and thanked Cllr. Jackie Allen for all her hard work
over the last year and hoped it was enjoyable. He thanked the
Councillors on being elected as your Chair and will perform the role
to the best of his ability.
2. TO ADOPT AND AGREE TO ABIDE BY THE 2016 CODE OF CONDUCT
All Councillors were invited to sign a Declaration of Acceptance of
Office and this includes an undertaking to observe the Code of
Conduct currently in force.
Cllr. Newman James will meet with the Clerk in the coming days to
effect the same. All other Councillors have made this declaration.
3. TO ADOPT STANDING ORDERS
At the start of a new Council term the Standing Orders (rules of engagement) are reviewed. SJ has distributed a draft which includes some minor updates. Pages 16, 17, 19, 20, 21, 22, 23, 25 & 28 detail. These were explained in detail to Council and JA proposed with MR seconding that the updates be applied. Motion carried.
The overall adoption of the drafted Standing Orders was proposed by JA and seconded SW. Motion Carried.
4. TO ELECT THE VICE-CHAIR OF CHIRK TOWN COUNCIL FOR 2017/18 AND WITNESS THE ACCEPTANCE OF OFFICE
called for proposals for the post of Vice-Chair of Chirk Town
5. TO MAKE APPOINTMENTS TO THE FOLLOWING COMMITTEES
The following committees agreed and members elected thereto: -
General Purposes Committee. The Full Council.
Chairman, Vice-Chairman, Mr Michael Maxfield, Mrs Barbara Humphreys, Mr Mark Roberts, Mrs Sarah Williams, Mr Mark Holmes, Mr Terry Evans and Mr Brian Colley.
Chairman, Vice-Chairman, Mrs Barbara Humphreys, Mr Brian Colley, Mr Mark Holmes, Ms Kirsty Cottam & Mr Terry Evans.
Standing Orders Committee. In abeyance.
Chairman, Vice-Chairman, Mrs Sarah Williams.
Consultations Committee. Chairman, Vice-Chairman, Mrs Mark Roberts.
Parish Hall Sub-Committee. Chairman, Vice-Chairman, Mr Mark Holmes, Mrs Barbara Humphreys, Mr Michael Maxfield and Mr Newman James.
Longfield Sub-Committee. The Full Council
Staffing & Policies Committee. Chairman, Vice Chairman, Mr Mark Roberts, Mr Mark Holmes & Mrs Sarah Williams.
6. TO AGREE APPOINTMENTS OF COUNCIL REPRESENTATIVES ON THE FOLLOWING OUTSIDE BODIES
Ysgol Y Waun Chirk School Mrs Sarah Williams.
Federated Pentre Controlled Mrs Barbara Humphreys.
Chirk Charities Mrs Jackie Allen, Mr Newman James, Mr Mark Holmes and Mr Frank Hemmings.
Chirk Environmental Liaison Group Chairman, Vice-Chairman, Mrs Barbara Humphreys, Mr Brian Colley, Mrs Sarah Williams and Mr Mark Roberts.
Black Park Community Centre. Mr Frank Hemmings and Mrs Sarah Williams.
OneVoice Wales, Wrexham/Flint Area Regional Committee. Mrs Jackie Allen & Mr Mark Roberts.
Shrewsbury/Chester Rail Users Association. Mrs Jackie Allen.
Citizen’s Advice Bureau. Mr Frank Hemmings
Chirk Air Training Corps – Civilian Committee. Mrs Jackie Allen.
North East Wales Play and Playing Fields Association. The Clerk.
Penybont Liaison Group. Mr Frank Hemmings. Mrs Barbara Humphreys and Mrs Jackie Allen.
Chirk Youth Football Club. Mr Michael Maxfield, Mr Newman James, Mr Mark Holmes and Mr Mark Roberts.
Footpath Liaison. Mr Frank Hemmings and Mr Brian Colley.
Chirk/Ceiriog Valley Partnership. Mrs Jackie Allen.
Chirk Celebrations and Lights Committee. Mr Frank Hemmings, Mr Newman James, Mr Mark Roberts & Mr Mark Holmes.
Chirk Recreation Ground Trust. All members of the Council.
Chirk Court Residential Home Management Committee. Mrs Barbara Humphreys, (Deputy Mrs Jackie Allen).
Chirk Community Forum. Mrs Jackie Allen.
Wrexham CBC Community Council Forum. Chairman, Vice-Chairman and the Clerk.
Glyn Valley Tramway Trust – Mrs Jackie Allen.
Aqueduct Community Association
– Mrs Barbara Humphreys.
TO CONFIRM DETAILS OF VACANCIES CHIRK NORTH AND SOUTH WARDS – TO BE
FILLED BY PROCESS OF CO-OPTION
TO AGREE DATES OF MEETINGS OF THE COUNCIL 2017/18
TO RECEIVE INFORMATION OF ATTENDANCE AT MEETINGS OF THE COUNCIL
TO AGREE 6 BANK SIGNATORIES FOR THE HSBC BANK ACCOUNTS
TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA
Meeting closed 8:00pm.
Signed Chairman 31st May 2017