MINUTES OF THE ORDINARY COUNCIL MEETING HELD 17th AUGUST 2016
Cllrs Mrs Jackie Allen (JA), Mr Frank Hemmings (FH). Mrs Suzanne
Newell (SN), Dewi Evans (DE),
Mr S Jones (SJ), Clerk to the Council.
Apologies for absence: Cllr. Mr Newman James.
Declarations of Interest
Agenda item 12: Financial Appeal made by
Lτn Y Bugail Trust Cllr Suzanne Newell & Cllr Terry Evans
WCBC. Requisite form completed and both Councillors took no part.
36. MINUTES OF THE ORDINARY COUNCIL MEETING HELD 29th JUNE 2016
SN asked for some amendments to the account of exchanges noted under
minute 22 Matters Arising. SJ agreed to update and bring to the
next meeting for approval.
37. MATTERS ARISING
SJ brought Councillors up to date on open matters arising from
recent meetings. 9 matters have been completed.
38. NEIGHBOURHOOD POLICING
Statistics for latest period: 2 assaults, 1 burglary/1 other than dwelling, 2 theft from motor vehicle, 3 theft, 3 criminal damage and 12 anti-social behaviour. PCSO advised that a neighbourhood dispute counted a number of times. The Go-Safe vehicle has been sited on Holyhead Rd and 12 detections were made as well as 3 of non-wearing of seatbelts. There were no ASB issues reported from Richmond Drive.
· BH noted a Car For Sale on A5 near Whitehurst and asked for this to be investigated and removed.
· JV mentioned some youths on bicycles not exactly following the Highway Code along Colliery Road. If the PCSOs see this they challenge and it is possible to issue a Fixed Penalty Notice for riding on the footpath. It would be seen as positive if the message of safe cycling and respect for pedestrians was given in schools. Noted.
· DP sees parking on pavements as still a problem, in Rhos Y Waun, causing prams and mobility scooters to go onto the road. If people report issues as seen and take registration numbers, these will be dealt with.
REPORT OF STAFFING COMMITTEE MEETING HELD 27th JUNE 2016
REPORTS FROM COUNCIL REPRESENTATIVES
REPORTS LOCAL MEMBERS WREXHAM CBC
NEW FIBRE BROADBAND PROVIDER VIRGIN
· BC commented that with respect to BT in Chirk he has written to the local AM and BT on many occasions as well as tenants of Glyn Wylfa Centre. Seem only to get promises.
JA suggested Chirk Council should write a letter to BT and copy the
AM, MP and Neil Rogers Lead Member WCBC outlining disappointment
over lack of progress over deployment of fibre broadband in Chirk.
Maybe this should also be highlighted to the press to try and shame
BT into taking more positive action.
ONE VOICE WALES ANNUAL CONFERENCE
Conference calls upon member councils to consider and, if thought fit, to pass the following resolutions.
1) That the business and assets of the Association be transferred to Un Llais Cymru One Voice Wales Limited (the Company) (a copy of whose constitution is appended to this notice) on the terms and subject to the conditions set out in the transfer agreement to be entered into by the Association and the Company, (a copy of which is appended to this notice).
2) That, following the transfer of the business and assets as set out in resolution 1 above, the Association be dissolved pursuant to rule 7 of the constitutional laws of the Association.
2. Mold Town Council
One Voice Wales calls upon the UK Government to ensure that sufficient funds are made available at a national level in Wales to replace the EU funds which could be eventually lost as a direct consequence of the Brexit vote in the referendum. This is to ensure that Local Authorities, organisations and other groups in Wales will be able to continue to bid for much needed funding for local projects for community and environmental improvements as we have in the past under the EU.
3. Solva Community Council
At present the power to trade is not exercisable by a Community or Town Council. If buying or selling of goods or services is classed as trade then the powers of Community and Town Councils to address the concerns of their community are severely limited. Conference calls upon One Voice Wales to appeal to the Welsh Government to review and amend current legislation to allow Community and Town Councils to have the power to trade in order to enable local councils to respond to local need, support well- being and deliver sustainable local solutions to local problems.
4. Kidwelly Town Council
Conference calls upon One Voice Wales to urge the Welsh Government to impose a levy on fast food outlets to help cover the costs of removing fast food packaging from the highway.
5. Langstone Community Council
One Voice Wales urges the UK Government to take urgent action to repeal Section 8 (1) (i) of the Local Government Act 1894 which effectively prevents Community and Town Councils from contributing financially towards the maintenance of Church buildings or property held for an ecclesiastical charity.
6. One Voice Wales
That membership fees are uplifted by up to 3% for the financial year 2017-18.
Amendment by Barry Town Council that One Voice Wales fees should not
be raised more than inflation based on the CPI figure (at the time
of proposing this motion, 23rd June 2016, this was 0.3%).
44. CLERKS REPORT
· Cemetery Contractor Aled Lewis engaged to undertake tree works. A very positive reaction by many users of the Cemetery over the completed works. One report of concern raised and the Clerk has sent a letter.
· Councillor Vacancy Election 8th September 2016. Candidates listed. Spoke today with Gaynor Election Services Manager WCBC who will provide more cost information. Electorate approx. 1800. Postage costs £666 for polling cards requested. 281 Postal votes 1st class post out and return postage. 3 Polling stations, room hire and staff costs (6). Email received today estimates £4,000 total cost.
· Station Ave Lime Tree trim. Contacted Greenfingers Groundforce Ltd
· SLCC 2016 Conference for Wales Llandudno 14.9.16. Permission for Clerk to attend. £69 + VAT. Council approved.
· Public Services Ombudsman Annual Report. Noted.
· External Audit submitted on time. No further word apart acknowledged receipt on 12.7.16.
· Code of Conduct. Advert published and Ombudsman Wales formally advised.
· Register of members Interests missing submissions. Councillors concerned were notified.
· Cllr. Newall Clarification over CELG member list. SN is now able to attend daytime meetings and will attend CELG meetings.
· OVW Annual Conference 2 delegate fees - £80 (early bird discount) each. Council approved for JA and SJ to attend.
· Re-arrange Play Provision meeting. To be arranged.
· Bark replenishment in Offa and Black Park play areas. SJ continues to work on this.
45. APPEALS FOR FINANCIAL ASSISTANCE
· Lτn Y Bugail Trust SN & TE declared an interest, remained in the room but took no part in discussions. Requested to contribute towards £2,000 required to add external wall insulation. Proposed FH and seconded BH that £500 donation be made. Motion carried.
· One Voice Wales AGM Motions 2016. See minute 43 above.
· Chirk AAA Ltd Letter confirming receipt of £2,710 as contribution towards the Flood Lighting now installed at the Skate Park. Noted
· Mrs Alison Jones, West View Requests the bench in front of the Taxi Office be removed. Noted and sympathise with wish to help stop anti-social behaviour recently seen in the locality. The bench is owned by Chirk Town Council it is understood Terry Hedge, Blacksmith built and installed some time past. Wrexham CBC own the land. Councillors ask for the area to be noted as a Hot Spot by PCSO team for some additional focus. It was not thought to be right to sanction the benchs removal at this stage.
· Sarah Williams Email containing a number of points. Noted the original email and reply by the Clerk on 7th July 2016. The minutes of the meeting made reference to, 29th June 2016, have also been made clearer see minute 22.
· Aled Betts National Library of Wales Request for Chirk Town Councils website(s) to be included in a UK Web Archive. Noted and approval given to take forward.
· Bryan Grew One Voice Wales Fly a Flag for Commonwealth Day 2017. Noted and Clerk to enquire over the cost of a flag and then it will be decided on whether or not to proceed.
· Jody Woollam Black Park play area. Unloved and asked Cllr Terry Evans who to contact. Noted and will Clerk will revert with the latest information.
· Kronospan Emergency Alarm test notification Noted
· Luned Evans One Voice Wales, Wrexham/Flint Area Committee Notice of AGM set for 7th September 2016. Noted.
· Katie Wilson Concern over maintenance of play equipment on Chapel Lane. Noted and SJ has provided an update and all matters now resolved.
The following applications for planning consent received from the Chief Planning Officer, Wrexham County Borough Planning Authority under the consultation procedures for consideration and comment was dealt with.
P/2016/0597 Beech (T18) Crown Clean, Removal Of Epicormic Growth To
A Height Of 5M Above Ground Level, Lateral Crown Reduction By 2.5 M
Max On East Side Of Crown, Re-Shaping And Balancing (Protected By
Tpo Wcbc No 170)
Comments: The Council has no objection to the proposal.
Beech Tree (T1) - Crown Lift Southern Canopy Overhanging Boundary
Fence To A Height Of 3 M In Order To Allow Pedestrian Access Beneath
And Removedamaged Scaffold Limb Located 10 M South East To Prevent
Future Failure (Tpo Wcbc No 22)
The Council has no objection to the proposal.
Display Of 9 No Internally Illuminated Fascia Sign
Comments: The Council has no objection to the proposal.
Installation Of New Folded Roof Concept Comprising New Aluminium
Cladding To Roof.
The Council has no objection to the proposal.
Listed Building Consent To Refurbish And Restore Existing Windows To
Bring Them To Working Order, Installation Of Slim Profile Double
Glazing In Existing Window Frames Retaining Original Character,
Replace Existing Softwood Timber Frames And Doors In Conservatory
with Better Quality Hardwood, Like for Like, With Double Glazed
Panes in a Matching Design to Existing Pritection of Hips of Roof
with Ridge Tiles to Closely Matching Existing Slates.
Provided the proposals are acceptable to the Listed Buildings
Officer - no objection.
· Quarterly Accounts Report
SJ presented both Bank Reconciliation (showing that expenditure totalled £33,412.10 and receipts £47,707.46) and Expenditure vs. Budget reports to 30th June 2016 and were both noted and approved.
49. ANY OTHER BUSINESS
· BH referred to a hedge in Pentre on a lane there where it is growing out. The farmer is not contactable. Could TE offer any help please ?
· MR also spoke of a hedge issue in Castle Walk. Could a meeting with TE be arranged to see what can be done ?
MH mentioned Station Ave also needed some work to keep the pavement
fully usable. Went on to update on the use of Longfields for mini
football sessions for 4 to 6 year olds really going well. Asked
for permission to run a Thursday evening session for under 8s
granted. Mention of some concern over the Health Centre which can
be a bit chaotic at times. Missing appointments can lead to being
removed from their lists. Encourage use of suggestion box to help
DP mention of overgrown hedges outside 3 John Street which even
obscures the double yellow lines. Also the hedge close to 31
Westview/Bus Stop/Postbox is top heavy by 2.
SN wonders if it should be asked of Parish Hall caretakers to use
their own vehicles to transport waste collected off recreational
grounds ? SJ believes this is not a regular action taken by John or
Glyn. Bags can now be left at specified locations near to the parks
and they are collected along with WCBC litter collection team bags.
· DE mentioned the Old Post Office site on Colliery Road as becoming an eye sore. Suggest contacting Paul Rogers at the Chirk Service Station to see if something can be done. It is known that the Post Box adjacent is to be moved.
· JV mentioned a recent article in the Advertizer about 619 fixed penalty tickets issued by Kingdom Security who have been engaged by Wrexham CBC to tackle littering. He is dismayed that 568 related to cigarette litter and sees this as easy pickings. Litter from food outlets is evident but the statistics show few tickets being issued for this problem. Following the council recycling lorry is shameful as a much litter is left on the street.
FH noted a sign adjacent to a hedge in Pentre suggesting the
blackberries should not be eaten as they have been sprayed
presumably weed killer. Sees this as dangerous for younger
Meeting closed 7.50pm. (Meeting commenced at 6pm rather than the usual 7pm)
Signed Chairman 28th September 2016