Present

Cllrs Mr Dewi Evans (DE), Mr Barry Evans (BE), Mrs Jackie Allen (JA), Mrs Barbara Humphreys (BH),
Mr Newman James (NJ), Mrs Hilary Spragg (HS), Mr Brian Colley (BC), Mr Frank Hemmings (FH),
Mr Deryn Poppitt (DP) & Mrs Suzanne Newell (SN).

WCBC Cllr. Mr Terry Evans (TE) & Cllr. Mr Ian Roberts.

Mr S Jones (SJ), Clerk to the Council.

 

Apologies

Apologies for absence: Cllrs. Mr Mark Holmes, Mr Mark Roberts, Mr John Vant, Mr Michael Maxfield & Cllr. Mrs Claire Gough.

 

Declarations of Interest

Declarations of Interest: No declarations of interest to note.

 

Chirk Triathlon 2016 – Presentation to the leading male and female resident in either Chirk North or Chirk South electoral district took place.  Mr Mick Ramsey and Ms Michele Ramsey were successful in this year’s running of the sprint triathlon.  Michele retains the trophy after winning in 2015 too.  Cllr Dewi Evans presented each with their trophy and a cash prize of £50.  Chirk Town Council is pleased to support this ever popular annual event.

 

149.    MINUTES OF THE COUNCIL MEETING HELD 30th MARCH 2016

The minutes of the Council Meeting was confirmed as a correct record.  Proposed FH and seconded DP, motion carried.

 

150.    MATTERS ARISING

SJ brought Councillors up to date on open matters arising from recent meetings.  7 matters have been completed.  SJ asked to arrange a CCTV Sub-Committee meeting in near term.

 

151.    NEIGHBOURHOOD POLICING

PCSO Martin Griffiths & PCSO Dean Sawyer presented the latest crime figures for Chirk that were distributed to Councillors beforehand.  8 counts of Anti-Social Behaviour, 3 Criminal Damage, 5 Thefts/Thefts from Motor Vehicles, 2 Assaults & 1 Burglary were the uppermost.  Amongst the Priorities noted the GoSafe vehicle currently has no location on B5070 but it is understood will soon have permission to use the AAA Car Park.  Contacted Jo Rodgers over Parking Warden visits to Chirk but no figures were available at the time of the call.  JA asked of the 2 Assaults recorded – were they
domestic ?  No comment from PCSO’s.  SN asked of the ASB incidents, were they local youths ?  Yes and 10 yellow cards have been issued, consulting with Youth Justice Service and North Wales Police ASB Officer to take matters further.  The members thanked the PCSO’s for their attendance.

 

152.    REPORT OF GENERAL PURPOSES COMMITTEE MEETINGS HELD 30th MARCH 2016 & 14th APRIL 2016

GPC 30th March, proposed BH and seconded DP as a correct record.

GPC 14th April, proposed JA and seconded FH as a correct record.

The first of two goalposts have been erected on Chapel Lane playing field.

 

153.    REPORTS FROM COUNCIL REPRESENTATIVES

JA attended the local branch meeting of One Voice Wales in Mold on April 21st, 2016.  Lyn Cadwallader who is the OVW Chief Executive gave a 2 hour keynote presentation. A copy of the accompanying slides to be given to the Clerk.


 

 

 

154.    REPORTS – LOCAL MEMBERS WREXHAM CBC

Cllr. Ian Roberts advised that improvement works on WCBC housing stock in Chirk is almost completed.  The programme has seen upgrade of kitchen/bathrooms as well as roof renewals.  Recent complaints about the sewage system near to McDonalds.  TE has reported this matter.  The B5070 North of Chirk is to see patch repairs and a top surface applied in coming weeks.  In a very short time damage to the road surface outside Kronospan is noted.  The explanation being incorrect materials applied.  Kingdom litter/dog fouling wardens have issued 11 £75 tickets for littering and 2 for dog fouling in Chirk. A zero tolerance policy is in place.

 

Cllr. Terry Evans had nothing further to report.

 

At 6:56pm the agenda for the Ordinary Meeting was suspended to allow for the Annual Town Meeting to commence at 7:00pm.  A Summary Report of the meeting to be written up by the Clerk.  One key agreed action is for Chirk Council to call a Public Meeting to allow residents to question the Protection Agencies over concerns of ongoing pollution caused by industrial activity close to residential areas.

 

The Ordinary Meeting Agenda resumed at 8:30pm.

 

155.    NOTICE OF ANNUAL AUDIT

SJ advised that the Internal Auditor is to attend his office on Friday 20th May 2016.  Work in preparation of this visit is underway.  Grant Thornton who are the External Auditors have clarified when our Annual Return and supporting papers should be made available for public inspection.  June 20th to July 7th 2016 and notices put up on 27th May 2016.  The Annual Return will be reported on and should be signed off at the next Ordinary Meeting – 25th May 2016.

 

156.    CLERK’S REPORT

·        SJ reported that the Bonfire Beacon event to celebrate the 90th Birthday of Her Majesty the Queen was a great success.  On the evening of 21st April 2016 Cllr Barry Evans did the honours of lighting the Beacon with full press coverage.  The National Trust volunteers, 1st Chirk Scouts and the Chirk Castle Ranger Team are to be congratulated for bringing this all about.

·        The successful candidate for the Community Agent role is Ms Cath Gleave.  She has accepted the job and work is now underway to get specific training arranged and for a start date to be agreed.

·        JV and SJ attended a meeting to discuss the Draft Local Government Wales Bill at Esclusham Parish Hall on 13th April 2016.  Mark Pritchard who leads Wrexham County Borough Council was keen to galvanise Community Councillors to ensure their voice is heard if significant changes to the makeup of this 1st tier of local government is brought about.

 

157.    APPEALS FOR FINANCIAL ASSISTANCE

·        Kidney Wales Foundation – Proposed BE and seconded HS that a donation of £100 be made.  Motion carried.
Chirk Youth Football U12/U13 teams - Proposed FH and seconded SN that Chirk Town Council fully sponsor the purchase of the new kit with a donation of £500.  Motion carried.  It has been requested that our name and logo be printed on the football shirts.

·        Friends of Chirk Station – Proposed SN and seconded BH that a donation of £200 for bedding plants be made.  Motion carried.

·        Black Park Chapel Trust – New Symphonia Project – Proposed BE and seconded HS that a donation of £100 along with a letter of support.  Motion carried.


 

 

 

158.    CORRESPONDENCE

·        Ian Lucas MP. Letter advising of his stance on proposals surrounding reduction of Principal Authorities and Town/Community Councils.  Noted

·        Jo Rodgers - WCBC. Confirmation of recent Enforcement Officer activity in Chirk. Noted

·        Macmillan Cancer Support. Letter of thanks for £50 donation. Noted

·        Urdd Eisteddfod – Letter of thanks for £100 donation. Noted

·        Nightingale House Hospice – Invitation to AGM on April 28th 2016.  Noted

·        WCBC Annual Meeting – Request to send a representative of Chirk Town Council.  DE asked if a partner also invited – SJ to enquire.

·        Lawrence Isted – WCBC Head of Community Well-being & Development – Reply to our letter of 29th January 2016.  Please note that this reply is dated 16th March 2016 but we only received the letter w/b 18th April 2016.  Noted

  • Neil Taunt – WCBC Flood Management – Letter advising of consultation on Local Flood Risk Management Plan.  Noted
  • John & Glenys Ashworth – Complaint over the awful toilet facilities at Chirk Car Boot Sale.  Passed the email to WCBC Public Protection Dept. for investigation.
  • One Voice Wales – Training Offer – Chairing Skills.  Noted
  • Steven Higgenbottom – Greenfingers Landscape Ltd – Advising they have bought out MCO Ltd, formally P&W Contracting who currently hold the grass maintenance contract with Chirk TC.  Noted

 

159.    PLANNING MATTERS

The following applications for planning consent received from the Chief Planning Officer, Wrexham County Borough Planning Authority under the consultation procedures for consideration and comment was dealt with.

·        P/2016/0309 Removal of 2 No, Conifers (Ref B & C) and Reduce Height of 2 No. Conifers By Half (Ref A & D) (Protected by Chirk Conservation Area).
The Conifers, Station Road, Chirk, Wrexham.

Comments: The Council has no objection to the proposal.

 

Also a letter of confirmation that Chirk Town Council are not required to apply for planning permission on the new column for flood lighting the Skate Park on Chirk Recreational Ground has been received.

 

160.    ACCOUNTS/PAYMENTS

·       Payments
A list of invoices and payments (to 31.03.16) amounting to £872.34 & £4.47 (using pre-paid creditcard) plus (to 27.04.16) amounting to £4,985.93 & £54.45 (using pre-paid creditcard) was given to the Council and were passed for payment (see addendums).

 

161.    ANY OTHER BUSINESS

·       BC advised of the now annual charity event held in the grounds of Chirk Castle.  A Dog Walk in aid of Nightingale House Hospice on 29th May 2016 – posters shortly to be published.

·       DP highlighted issues with a Public Footpath adjacent to Chirk Hospital leading to the Airfield.  It is blocked in 2 places and 2 styles are missing.  Additionally signage is poor.  Asks for this to be put on the next meeting agenda.

·       FH notes some feedback on the Black Park play area which SJ will investigate.  At some stage it is suggested that an assessment over provision and maintenance of play parks which are now under the wing of Chirk Town Council should take place.  Resources are tight and it may be better to focus on the more utilised play areas.  Usage statistics will form part of the review.

·       SN suggests that a letter to welcome Mr John Roberts as the newly appointed Headmaster of Ysgol Y Waun be sent.  Also a letter of thanks to Mr David Williams who was Deputy Head for many years who recently left the school.  A thought over the possibility of attracting the many visitors to Glyn Wylfa into the centre of Chirk so that retailers can benefit from the passing tourists.  An information sheet and posting on external notice boards to be considered.

 

Meeting closed 9.15pm.

 

 

 

Signed                                    Chairman                                                    25th May 2016