MINUTES OF THE ORDINARY COUNCIL MEETING HELD 30th MARCH 2016

 

Present

Cllrs Mr Dewi Evans (DE), Mr Barry Evans (BE) Mr Michael Maxfield (MM), Mrs B Humphreys (BH),
Mr J Vant (JV),
Mrs Claire Gough (CG), Mr Brian Colley (BC), Mr Frank Hemmings (FH),
Mr Mark Holmes (MH), Mr Deryn Poppitt (DP) & Mrs Suzanne Newell (SN).
WCBC Cllr. Mr Terry Evans (TE).

Mr S Jones (SJ), Clerk to the Council.

 

Apologies

Apologies for absence: Cllrs. Mrs Jackie Allen, Mrs Hilary Spragg, Mr Newman James, Mr Mark Roberts & WCBC Cllr. Mr Ian Roberts.

 

Declarations of Interest

Declarations of Interest: No declarations of interest to note.

 

134.    MINUTES OF THE COUNCIL MEETING HELD 24TH FEBRUARY 2016

The minutes of the Council Meeting was confirmed as a correct record.  Proposed BH and seconded SN.

 

135.    MATTERS ARISING

SJ brought Councillors up to date on open matters arising from recent meetings.  4 matters have been completed. 

 

Minute      127 – 24.02.2016 – A presentation event to be held to formally accept the poetry collection written by Sydney Roberts.  Motion carried

                 128 – 24.02.2016 – CCTV Phase 1 – work undertaken by AAA Sports Club, originally quoted as £2,600 and now an additional £80 for anti-climb attachment to pole was agreed. Proposed FH, seconded BE and motion carried.

 

136.    NEIGHBOURHOOD POLICING

PCSO Martin Griffiths went over his latest crime figures for Chirk that were distributed to Councillors beforehand.  8 counts of Anti Social Behaviour, 3 Criminal Damage & 4 Thefts/Thefts from Motor Vehicles were the uppermost.  It was noted that the GoSafe vehicle made one visit, using the AAA car park but this was cut short after a request by a member of the committee to move on.  The PCSO has also made a request to BT to use their car park opposite but this has not been granted.  It was agreed that the Clerk would write to BT making an additional plea and also AAA will be contacted for clarification over what has gone on.  The members thanked the PCSO for his attendance.

 

137.    JO LANE – ALZHEIMER’S SOCIETY – BUILDING DEMENTIA-FRIENDLY COMMUNITIES – PRESENTATION / Q&A

Jo had written requesting the opportunity to meet the Council for 10 minutes to present the initiative for communities to become more dementia friendly.  Arrangements were agreed to attend this evenings meeting but the agenda item was overlooked.  The meeting approved this additional item on the agenda and the Clerk apologised for his omission.  Over North Wales there are 13 communities working towards becoming accredited as dementia friendly. Currently it is understood that for Wales only 40% of those living with Dementia have been officially diagnosed.  In Wrexham County Borough it is believed there are 2,000 cases.  After receiving this information the Council were interested to see if Chirk might embark on the steps towards becoming a Dementia-Friendly Community especially in the knowledge that Chirk Court Care Home is expanding to become a specialist care facility for Dementia sufferers.  Steps to see if there is interest in forming a Steering Group will be taken.  This could be a topic covered at the forthcoming annual Town Hall Meeting – April 27th 2016.

 

138.    REPORT OF STAFFING COMMITTEE MEETINGS HELD 9th & 23rd MARCH 2016

Proposed BE and seconded JV as a correct record.


 

 

 

139.    REPORT OF FINANCE COMMITTEE MEETING HELD 9th MARCH 2016

SJ acknowledged that Cllr. Mark Holmes was not present and will update accordingly.

Attention drawn to the Playwork – Holiday Play Scheme and the recommendation to use the allocated budget of £4,700 for other ideas to benefit the children of Chirk.  Proposed by SN and seconded BE that consideration be given to the older age group (10 – 18 years) where provision has fallen away.  FH has knowledge of additional funds linked to the former Youth Club.  There are youth committees in schools to consult.  It is understood there is no building currently available/earmarked.  Could the Parish Hall be offered ?  It was proposed (BE) to take this matter to the next General Purposes Committee meeting – seconded (SN) – Motion carried.

The report accepted as a correct record.

 

140.    REPORT OF PLANNING COMMITTEE MEETING HELD 23rd MARCH 2016

The report accepted as a correct record.

 

141.    REPORTS FROM COUNCIL REPRESENTATIVES

BH – reported on a meeting with WCBC officers – Darren Green and David Hesketh to look at further warning signage to help reduce traffic speeds approaching the 1st right hand corner from Whitehurst towards Pentre.  A suggestion was made for joint CTC/WCBC funding of an illuminated SLOW sign.  Council decided to discuss this further at the next General Purposes Committee meeting.
The WCBC officers also agreed to check the broken wooden fencing between to Pen-y-Bont and the Dee bridge.

 

BH, JA & SJ attended the WCBC “What is important to you” Consultation Event at the Guild Hall Wrexham – March 3rd 2016.

 

The Clerk attended the WCBC Town & Community Council Forum on March 17th 2016.  Topics discussed, appointment of Grant Thornton as external auditors for Community Councils in Wrexham County, Local Development Plan Preferred Strategy, Social Services and Well Being (Wales) Act 2014, deployment of Wrexham parking wardens in rural areas and new Members Code of Conduct.  A presentation by Grant Thornton outlined changes to the Annual Return and common errors that result in additional fees being charged.  For information WCBC have engaged a private contractor to add 5 additional wardens to spearhead a campaign against littering and dog fouling.  The updated Members Code of Conduct will be an agenda item at the May AGM.

The Clerk noted the Chirk Environmental Liaison Group held on 16th February 2016 at Chirk Parish Hall introduced the Proposal for short-term Ambient Air Quality Monitoring Survey.  The first meeting to establish the ground rules has yet to take place.  Reports from Public Health Wales, Kronospan, WCBC departments represented and Natural Resources Wales were delivered.

 

The Clerk attended the Society of Local Council Clerks – Clwyd Branch quarterly meeting – 18th March 2016 hosted by Prestatyn Town Council.  The external audit company BDO gave an informative presentation – apart from Wrexham CBC they have been appointed to sign off North Wales Community Councils.

 

142.    REPORTS – LOCAL MEMBERS WREXHAM CBC

Cllr. Terry Evans advised of a grant application by WCBC of £1.9 million with £250,000 earmarked to install LED street lighting along the B5070 from Chirk to Johnstown.  The circular seat outside the Spar on Church St is to be removed.  Mention of the expected repairs to the Cenotaph paved area and lighting.  The re-roofing and kitchen/bathroom projects for WCBC housing stock in Chirk continues, mention of Princess Ave and Coronation Drive.  TE also advised that he has received a number of emails complaining of MDF dust.  Likely linked to chips from Kronospan log yard – where damaged boards being processed.   

 

143.    CLERK’S REPORT

SJ drew attention to the following:-

·        Phase 1 of CCTV installation now live using the Church St column on Holyhead Rd close to Chirk Recreation Ground.

·        From the Town Clerk’s Desk article in recent Chirk Newsletter.

·        Community Agent recruitment process live – short listed candidates to be invited for interview.

·        Queen’s Birthday Beacon – April 21st, progress update.

 

144.    APPEALS FOR FINANCIAL ASSISTANCE

Macmillan Cancer Support in North Wales.  Proposed BE and seconded FH that a donation of £50 be made.  Motion carried.
VIC Studios, Wrexham.  Amended resolution proposed SN and seconded BE to leave on table. Motion carried.
Chirk Methodist Church – Church Roof Appeal.  Councillors wholeheartedly agreed to send a letter supporting the grant application to WREN.  Asked for the Clerk to suggest to the Church to make a request for financial assistance once the outcome of the grant application is known.

 

145.    CORRESPONDENCE

·        Home Start. Letter of thanks for £50 donation.  Noted.

·        Leighton Andrews AM – Shared Purpose: Shared Future. Statutory Guidance on the Well-being of Future Generations (Wales) Act 2015. Clearly wishes to encourage all Town/Community Councils to actively engage.   Noted.

·        Chirk Community Newsletter. Letter of thanks for £500 donation. Noted.

·        Stephen Phipps – Local Government Democracy Division – Welsh Government – Revised Code of Conduct to be adopted by 26th July 2016.  Noted – this will be put on the AGM agenda.

·        Joanne Williams – WCBC Business Support Unit – Requested comments over proposed new street names in Pentre.  Noted – Cllr. Barbara Humphreys was immediately consulted upon receipt.

·        Shane Hughes – Keep Wales Tidy – Create Your Space scheme.  Request letter of support.  Councillors agreed and requested the Clerk to write.

·        Edwina Hart AM – Reply to request to join Shropshire MP for calls to make the A5/A483 dual carriageway, Ruabon to Nescliffe.  Noted.

·        Mike Barclay – WCBC Play Development Coordinator – Letter to Parent/Carers of Chirk Holiday Play Scheme users – advising that the scheme will not run in the Easter holidays pending a decision of the funding by Chirk Town Council. Draft for approval.  Noted.

·        Wendy Jones – CVSC – on behalf of AVOW – Thanks for nominating in recent Community Heroes Awards  Results published online.  Noted.

·        Karl Hughes – Welsh Ambulance Service NHS Trust – Community First Responder recruitment back in 2015 and plans to work with Chirk community and surrounding areas to establish a community first response team in Chirk.  Confirmation that Halton roundabout is the current deployment point in this area.  Noted.

·        Bryn Jones – Esclusham Community Council – Invitation to Town & Community Councillors and Clerks – Wrexham County Borough – Impact of the Draft Local Government (Wales) Bill on Community Councils.  April 13th 2016 6:00pm.  Cllr. JV and BE are possible and SJ will attend.

·        Emily Reddy – Senior Development Officer – Denbighshire Voluntary Service – Expressions of Interest sought for various grants under Welsh Government Rural Communities – Rural Development Programme 2014 – 2020.  Noted.

·        Simon Baynes – Welsh Conservative Candidate for Clwyd South – Survey response “Community Banking” and update on HSBC Chirk and Ruabon branch closures.  Noted.

 

146.    ACCOUNTS/PAYMENTS

·        Payments

A list of invoices and payments (to 30.03.16) amounting to £19,274.72 & £5.53 (using pre-paid creditcard) was given to the Council and were passed for payment (see addendums).

·        Earmarked Reserves
Council confirmed that currently the Parish Hall Renovations Fund stands at £128,000 (31.3.2016) and formally minute that these reserves are specifically earmarked.

·        Pay Scales
Confirmed Spinal Point 26 for Clerk and Caretakers on SCP 10 for Caretaker/Playground Inspection and SCP 8 for Caretaker role.

 

147.    ANNUAL REVIEW OF CHIRK TOWN COUNCIL FINANCIAL REGULATIONS INCLUDING INTERNAL CONTROLS & RISK ASSESSMENT
SJ advised that a revision dated 30th March 2016 made changes to correct typographical errors, how internet banking and pre-paid credit card transactions are authorised and new daily data backup routines to additional hard drive and cloud storage.  Proposed FH, seconded MM and motion carried to adopt.

 


 

 

148.    ANY OTHER BUSINESS
MM advised that the footpath alongside the AAA Sports and Social Club is understood to be looked after by Chirk Town Council.  Needs the hedge trimmed, verges tidied and cleaned up.

DP advised of litter in Chirk Bank – unsightly and viewable from pavement.  Believed to be on land owned by Brynkinalt Estate.  SJ requested to write.

SN has concerns over the pavement opposite Kronospan entrance that is narrowing because of hedge encroachment.  BE advised he has taken this up with WCBC in the past.  TE will take up with WCBC Supervisor.

MH unhappy about the excessive speed on Trap Hill.  Referred to earlier discussions about variable speed check illuminated signs.  He would like to see deployment soonest.

CG questioned buses using Coronation Drive/Princess Ave.  Evidence of wing mirrors being damaged on parked cars.  Some cars also badly parked.  Could WCBC consider indenting the kerbed green area to allow for additional car park spaces.  In addition should we again make suggestions to extend the car park at the Leisure Centre.

BC pointed out that on Castle Road there is little awareness by drivers of excessive speed.

BE requested that a Get Well card and flower bouquet be sent by the Council to Cllr. Hilary Spragg.  SJ will action.

JV asked if the Council’s letter to WCBC Chief Executive taking issue with the statement by the Planning Officer at the WCBC Planning Committee meeting on 4th January 2016 had received a reply.  SJ advised that nothing has been received.  TE will visit the Clerk on Friday and chase up this matter.

DE made reference to a rogue tree on Chapel Lane causing fence damage bordering the Children’s Play Area.  It is also causing a nuisance for footpath users.  SJ to arrange for action.
 

 

Meeting closed 8.45pm.

 

 

 

 

Signed                                    Chairman                                              27th April 2016