CHIRK TOWN COUNCIL
CYNGOR TREF Y WAUN
MINUTES OF THE ANNUAL GENERAL MEETING HELD 24th JUNE 2015
Cllrs Mr Dewi Evans (Chairman) Mr Barry Evans, Mrs J Allen, Mrs H J Spragg, Mrs B Humphreys, Mr N James, Mr M Holmes., Mr F Hemmings, Mr J Vant, Mr D Poppitt, Mr B Colley, Mr D Roberts,
Cllr Mr Ian Roberts, WCBC, PCSO Martin Griffiths and Mr S A Hughes, Clerk to the Council
The Chairman recommended that agenda item 5 Neighbourhood Policing is taken first and this was agreed by the Council
Apologies for absence were received from Cllrs Mrs C Gough, Mrs S Newell and Cllr T Evans,
The Chairman recommended that agenda item 5 Neighbourhood Policing is taken first and this was agreed by the Council.
15. NEIGHBOURHOOD POLICING. The Chairman welcomed PCSO Griffiths to the Council who gave crime statistics for the last month, as follows: - Burglary – 1; Assaults – 3; Theft – 3; Criminal Damage – 4 (3 being civil issue and ongoing dispute); Drugs – 1; and 9 ASB (7 calls from one person – civil issue).
PCSO Griffiths reported that an “Arrive Alive” Speed Survey has been requested for Chirk.
Members reported the following for the attention of the officer: -
a) Plants stolen from baskets on the barrier baskets on Church Street, Chirk.
b) Complaint about the ice-cream vehicle travelling too fast for children’s safety at Maesywaun and other residential areas.
c) Interference with vehicles at Bronywaun.
d) Parking on pavements Charles Street, John Street, Ewart Street George Street and North View, Chirk.
Concern was expressed to the Officer about the increase in crime incidents about which the officer explained referred to several complaints being made about the same source.
The Chairman thanked the officer for his report.
16. DECLARATIONS OF INTEREST
None were reported.
17. MINUTES OF THE COUNCIL ANNUAL GENERAL MEETING HELD THE 24th MAY 2015.
The minutes of the Annual General Meeting held the 24th May were confirmed as a correct record.
18. MATTERS ARISING.
There were no matters arising.
19. REPORT OF STAFFING COMMITTEE HELD 10th JUNE 2015.
The report was confirmed as a correct record. Members noted that interviews would take place at Chirk Parish Hall on Saturday 4th July 2015 commencing at 9am. Also, that the Chairman only will question them with each member being provided with a score sheet.
20. REPORT OF CCTV SUB-COMMITTEE HELD THE 17th JUNE 2015.
The report was confirmed as a correct record. The Clerk gave some explanation about the proposals for the installation of two CCTV cameras a start on the Councils CCTV Surveillance Scheme and informed the Council that Mr Darren Hughes MFS Systems had provided quotations for each of the proposed cameras being £4,850.00 for the camera sited on Holyhead Road opposite the RBL Headquarters with recording apparatus being located in the Parish Hall giving sight of Church Street and the other camera sited on the AAA’s Ground giving views of the Recreation Ground and the Millennium Gardens. The Clerk said that permission would be needed to use the Wrexham CBC’s existing CCTV pole.
After due consideration the Council agreed to accept the proposals recommended and to the accept the quotations form Mr Darren Hughes MFS Systems to carry out the installations.
21. INTERNAL AUDITORS REPORT.
The Clerk reported receipt of the Internal Auditors Report carried out in accordance with the Audit Commission on Section 4 of the Annual Return for Local Councils in England and Wales. The Internal Auditors conclusion says ”On the basis of the internal audit work carried out, which was limited to the tests indicated above, in our view the Council’s system of internal controls is in place, adequate for the purpose intended and effective, subject to the recommendations included in the action plan”
The Clerk said the action required by the Council is: -
1. to record separately the approval of the annual risk assessment
2. for the financial statement that support the annual return should disclose clearly the level of reserves that are earmarked for specific projects, and the remaining level of general reserve.
3. To review the risk to ensure the Council meets the requirements of the Pensions Regulator.
These actions needed were noted by the Council and ofr the Finance Committee to ensure they are properly dealt with, in due course.
22. ANNUAL RETURN FOR THE YEAR ENDING 31st MARCH 2015.
The Clerk informed the Council that he had prepared sections1 and 2 of the Annual Return and had completed his part of section 3 and the Internal Auditor had completed section4 and presented it to the Council for approval. The Clerk referred the Council to section 2 the Annual Governance Statement. This Statement was agreed and the Council approved the Annual Return that was signed and dated by the Chairman.by the Council and the Annual Return.
23. REPORTS FROM COUNCIL REPRESENTATIVES.
a. Shrewsbury/Chester Rail Users Association. Cllr Allen reported that she had attended to AGM of the
Association that was well attended with a guest speaker well supported.
b.Canal and River Trust. Cllr Humphrys reported that she had met with an officer from the Trust with
regard to the re-opening of the path leading to the canal at Pentre. The officer was to take matters up
with British Rail and consider proceeding with the work required.
c. Chirk Fun Day. Cllr Hemmings reminded members that the Fun Day was taking place on the 27th June
on the AAA’s ground and trusted members would attend and help on the day.
d. Nightingale House Annual Party. Cllr Colley reported that he had attended the function as the
24. Reports – Local Members Wrexham CBC. Cllr Mr Ian Roberts informed the Council that Price Cooper Consultants had been engaged by the authority to look for more savings in the Council budget of £15m. He also said that £700,000.00 not spent last financial year had been earmarked for highways maintenance and hoped that some of this money would be spent on Chirk road. Cllr Roberts said that Council houses in Chirk were being fitted with new kitchens etc and caused disruption for tenants but inevitable and he sympathised with the tenants at this time.
Members brought several matters for Mr Roberts’ attention: -
i. Adverts fixed to the railing outside the Co-op Shop
ii.Railway embankedment trees blocking stop sign at Pentre.
iii.Parking on Church Street blocking view of motorists leaving the Spar Car Park.
iv.Parking on Castle Road in front of the former doctor’s surgery creating danger.
v.Street Light out in Church Street.
vi.Foul stench from sewers in Church Street.
vii.Dust and fume nuisance from Kronospan
The above matters were noted by Cllr Roberts and in respect of vii he said that Kronospan were looking for a means to control the emission from the cTec chimney. it was recommended and accepted by the Council that those members that were able could attend meetings of the Chirk Environmental Liaison Group and that residents are encouraged to report incidents immediately to Wrexham CBC Public Protection Officers.
The Clerk reported receipt of the under-mentioned correspondence that was considered and dealt with:
1. Executive Report from Cllr Hugh Jones, Wrexham CBC concerning the subject “Together in Wrexham” (Enabling Grants). It was agreed that member should have a copy of the report.
2. An invitation for local organisations and group to attend Art & Egyptology Workshops available at the Wrexham Museum this summer. Noted.
3. Notice of a meeting at Chirk Parish on 3rd June organised by Betsi Cadwaladr University Health Board “Living Healthier, Staying Well”. Noted.
26. PLANNING MATTERS.
The following application for planning consent received from the Chief Planning Officer, Wrexham County Borough Council Planning Authority under the consultation procedures for consideration and comment was dealt with.
· P/2015/0391 Replacement of 2 ATMS within front elevation in same location – HSBC Bank 5 Church Street, Chirk Wrexham.
The Council has no objection to this application.
a) Payments. A list of invoices and payments amounting to£21,689.46 were given to the Council and were passed for payment. (see addendum).
Signed Chairman 29th July 2015