CHIRK TOWN COUNCIL

CYNGOR TREF Y WAUN

 

MINUTES OF THE ANNUAL GENERAL MEETING HELD 27th May 2015

Present

Mrs J Allen, Mrs H J Spragg, Mrs B Humphreys, Mrs S Newell, Mrs C Gough, Mr N James, Mr D Evans,

Mr M Holmes., Mr F Hemmings, Mr J Vant, Mr D Poppitt, Mr B Colley, Mr D Roberts, Mr M Maxfield.

Cllr Mr Terry Evans, WCBC and Mr S A Hughes, Clerk to the Council

 

Cllr Dewi Evans thanked to all members of the Council and the Clerk for their support during his year as Chairman of the Council saying several good things had happened during the time which he had enjoyed and was truly honoured to have been the Chairman of the Council.

 

APOLOGIES.

Apologies for absence were received from Cllr Mrs C Gough and Cllr T Evans,

 

1.      ELECTION OF CHAIRMAN.

Cllr Mr Barry Evans nominated Cllr Dewi Evans and was seconded by Cllr Mr Frank Hemmings to be the Chairman of the Council for the coming year.  No other nominations were made and Cllr Dewi Evans was duly elected Chairman.

On taking the Chair Cllr Evans signed a Declaration of Office and thanked members for giving him the honour of being Chairman of the Council form a further term. He expressed thanks to members for their support and looked forward to a successful year ahead. Mr Evans also thanked the Clerk for his support that was much appreciated.

 

2.      ELECTION OF VICE-CHAIRMAN.

Cllr Mr Frank Hemmings nominated Cllr Mr Barry Evans as Vice-Chairman of the Council and was seconded by Cllr Mrs Hilary Spragg.  There were no other nominations and Cllr Mr Barry Evans was duly elected.

Cllr Mr Evans signed a Declaration of Office and thanked members for appointing him as Vice-Chairman of the Council.

 

3.      APPOINTMENT OF COMMITTEES.

The following committees agreed and members elected thereto: -

General Purposes Committee. The Full Council.

Plans Committee.

Chairman, Vice-Chairman, Mrs J Allen, Mrs S Newell, Mr M Maxfield, Mrs H J Spragg Mr J Vant,

Mrs B Humphreys, Mr F Hemmings and Mr B Colley.

Finance Committee.

Chairman, Vice-Chairman, Mrs J Allen, Mrs B Humphreys, Mrs C Gough, Mr J Vant, Mr F Hemmings,

Mr M Holmes.

Standing Orders Committee.  Chairman, Mr J Vant, Mrs J Allen and Mrs B Humphreys.

Special Committee.

Chairman, Vice-Chairman, Mrs J Allen.

Consultations Committee.  Chairman, Vice-Chairman, Mrs J Allen.

Footway Lighting Committee.

Chairman, Vice-Chairman, Mrs C Gough, Mrs J Allen and Mr F Hemmings.

Parish Hall Sub-Committee. Mr F Hemmings, Mrs J Allen, Mrs H J Spragg, Mrs B Humphreys and

Mr M Roberts.

CCTV Sub-Committee. Mrs J Allen, Mrs B Humphreys, Mr F Hemmings, Mr B Evans, Mr N James,    Mr M Holmes, Mr D Poppitt, Mr J Vant.

Longfield Sub-Committee. The Full Council

Youth Service Monitoring Team. Mr F Hemmings, Mr B Evans, Mrs S Newell, Mr D Poppitt,

Mrs C Gough, Mr N James with Cllr Ian Roberts.

Staffing Committee.  Chairman, Vice Chairman, Mrs J Allen, Mr F Hemmings, Mr J Vant.

 

 

4.      APPOINTMENT OF REPRESENTATIVES.

School Governors:

Ysgol Y Waun Chirk School Mrs J Allen.

Federated Pentre Controlled Mrs B Humphreys.  

Chirk Charities   Mrs H J Spragg, Mr N James, Mr M Holmes, Mr F Hemmings.

Chirk Environmental Liaison Group Chairman, Vice-Chairman, Mrs H J Spragg, Mrs J Allen, and

Mrs B Humphreys and Mr M Roberts.

Chirk Swimming Pool Trust. Mr B Evans.                                                                                                                                 

Black Park Community Centre. Mr F Hemmings and Mr D Poppitt..

OneVoice Wales, Wrexham/Flint Area Regional Committee.  Mrs J Allen.    

Shrewsbury/Chester Rail Users Association. Mrs  J Allen.

Citizen’s Advice Bureau.   Mr F Hemmings

Chirk Air Training Corps. Mrs J Allen.

North East Wales Play and Playing Fields Association. The Clerk.

Penybont Liaison Group. Mr F Hemmings. Mrs B Humphreys and Mrs Jackie Allen.

Chirk Youth Football Club. Mr M Maxfield, Mr N James, Mr M Holmes and Mrs C Gough.

Footpath Liaison. Mr F Hemmings, Mr J Vant and Mr D Poppitt.

Chirk/Ceiriog Valley Partnership. Mrs J Allen.

Wrexham Police and Community Forum.  Mrs J Allen.

Chirk Celebrations and Lights Committee. Mr F Hemmings, Mr N James, Mr M Roberts and

Mr D Evans.

Chirk Recreation Ground Trust. All members of the Council.

      Chirk Court Residential Home Management Committee. Mrs H J Spragg, (Deputy -Mr D Evans).

      Chirk Community Forum.  Cllr J Vant.

        Wrexham CBC Community Council Forum. Chairman, Vice-Chairman and the Clerk.

Glyn Valley Tramway Trust – Mrs J Allen.

Aqueduct Community Association – Mrs B Humphreys.

Wrexham Community Play Scheme – Chairman.

Betsi Cadwaladr University Hospital Local Stakeholders Groups – in abeyance.

 

5.       MINUTES.

The Minutes of the Ordinary Meeting of the Council held the 29th April, 6th and 20th May were confirmed as correct records.

 

6.       MATTERS ARISING.

Minute 144. Cllr Vant asked whether Mr Hughes had accepted the nominal admin role to which Mr Hughes replied that he would be informing the Chairman of his decision to accept the offer made by the Council.

 

7.       DATES OF MEETING OF THE COUNCIL.

The following dates for the monthly ordinary meetings of the Council were decided upon for the coming year.

2015 June – 24th; July – 29th; September – 30th; October – 28th; November – 25th; December – to be decided;

2016 January – 27th; February – 24th; March 30th; April – 27th and the AGM May - 25th.

 

8.       MEMBER’S ATTENDANCE RECORD.

      The Clerk had provided each member with a list of attendances during the past year and these were noted by all.           

 

9.       REPORT OF THE CCTV SUB-COMMITTEE HELD 13th MAY 2015.

Members had received a copy of the Committee report and this was accepted by the Council and noted that further meetings will take place.

 

10.   APPEALS.

The Clerk reported an appeal from Welsh Hearts/Calonnau Cymru .  It was decided that the matter should lie on the table.

 

11.   MEETING OF RURAL COMMUNITY COUNCILS WITH THE CHIEF EXECUTIVE AND THE LEAD MEMBER FOR COMMUNITIES, WREXHAM CBC.

Cllr Mrs J. Allen and Mrs B Humphreys agreed to attend the meeting on the 2nd June to represent the Council.

  

12.    CORRESPONDENCE.

The Clerk reported receipt of the under-mentioned correspondence that was considered and dealt with:

1.      Invitation to Council for a representative to attend the Annual Function at the Hospice.  Cllr Brian Colley agreed to attend on behalf of the Council.

2.      Notice of the AGM of the Shrewsbury Chester Rail Users Association.  Cllr Jackie Allen, the Council’s representative said she would be attending the meeting.

3.      Report from Christine Ashford regarding the Friends of Chirk Station and an update on the new footbridge and parking area. Also, that the volunteers were working hard with planting the new baskets and containers for a good display at the station and for the forthcoming RHS “Your Neighbourhood Awards” competition that the Friends had entered.

4.        Poster regarding the “Wrexham Include Project” that that gives support to the over 55’s living in Wrexham. More information is available from the Caia Park Partnership Ltd. It is about housing issues and heathier lifestyles.

5.        Copy of letter from Blakemore Retail Spar that gives permission to the shop manager to have a defibrillator installed at the Chirk store.   This was good news and members thanked Cllr Poppitt for dealing with the matter. The Clerk said that provision of a Defibrillator  will be an item on the agenda at the next general Purposes Committee.

 

13.   PLANNING MATTERS.

·         The following application for planning consent received from the Chief Planning Officer, Wrexham County Borough Council Planning Authority under the consultation procedures for consideration and comment was dealt with.

 

P/2015/0325 Erection of Bungalow with Vehicular and Pedestrian Access –

5 Maesywaun, Chirk, Wrexham.

The Council considers that Foul Sewage should be disposed of to the Main Sewer and not to a package treatment plant.                                                                                                                     

The Council is also concerned about the mature tree in the SE corner of the site that will be close to the bungalow mentioned but and not shown on the drawing Number D-002.

P/2015/0330 Change of Use of Agricultural Building to Residential Use in connection with Lodge Farm – Lodge farm, Old Black Park Road, Chirk. Wrexham.

The Council has no objection to the proposed development.

P/2015/0333 Two storey Side Extension and single storey rear extension – 2 Maes Hyfryd, Chirk, Wrexham.

The Council has no objection to the proposed development.

P/2015/0343 Installation of 2 No Dipole Antennas, 1.8m Satellite Dish, Equipment cabin (1,5m X 2.4m X 2.5m high) and other associated works at Telecom Site – Arquiva Telecom Site, Pennant farm, Pontfadog, Llangollen.

The Council has no objection to the proposed development.

P/2015/0344 Installation of Balcony and Railings (in retrospect) on rear of Existing property – 5 New Bungalows, Pentre.

The Council is concerned that the development overlooks near private garden space.

 

 

14.   ACCOUNTS.

a)       Payments. A list of invoices and payments amounting to£13,483.39 were given to the Council and were passed for payment. (see addendum).

b)       

c)      Accounts. The Clerk provided members with details of expenditure to 31st March 2015 compared to the annual budget agreed by the Council.  The Clerk also provided detail of the bank reconciliation showing that expenditure totalled £191,784.16 and receipts £210,015.57. The increased amounts being due to the expenditure on the Refurbishment Scheme carried out at the Chapel Lane Recreation Ground and income from the Wren grant received towards the costs of that scheme.                                                                                                                                The Council accepted the report and thanked the Clerk.

 

d)      Annual Return. The Clerk informed the Council that the Internal Auditor was to audit the Councils accounts at the beginning of June  and that the Annual Return will be made ready for UHY Hacker Young for 30th June 2015.

 This information was noted by the Council.

 

 

 

 

 

Signed                                    Chairman